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<p class="MsoNormal"><span style="color:black">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Thank you to those of you who have already provided comments on the </span><a href="https://docs.google.com/document/d/1afvdnsTPykp2pPGCUt3e2AviXHe7iiLI/edit?usp=sharing&ouid=100559844055875671804&rtpof=true&sd=true">Draft
Message to SGs/Cs</a>.<span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">This is a kind reminder that if you would like to provide feedback, please leave them in the document
</span><b><u><span style="color:red">by Wednesday, 31 January 2024, COB.<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal">Much appreciated,<o:p></o:p></p>
<p class="MsoNormal">Julie H., Berry, Caitlin, and Saewon.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><o:p> </o:p></b></p>
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<p class="MsoNormal"><b>Saewon Lee<o:p></o:p></b></p>
<p class="MsoNormal">Policy Development Support Manager (GNSO)<o:p></o:p></p>
<p class="MsoNormal">Internet Corporation for Assigned Names and Numbers (ICANN)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Mobile:</b> +1 (669) 215.8621<o:p></o:p></p>
<p class="MsoNormal"><b>Email:</b> <a href="mailto:saewon.lee@icann.org"><span style="color:#0563C1">saewon.lee@icann.org</span></a><o:p></o:p></p>
<p class="MsoNormal"><b>Skype:</b> saewon.lee.icann<o:p></o:p></p>
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<p class="MsoNormal"><b>Website:</b> <span style="color:#00B0F0"><a href="http://www.icann.org"><span style="color:#0563C1">www.icann.org</span></a></span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Saewon Lee <saewon.lee@icann.org><br>
<b>Date: </b>Tuesday, January 23, 2024 at 6:14 PM<br>
<b>To: </b>Julie Hedlund <julie.hedlund@icann.org>, "gnso-ccoici@icann.org" <gnso-ccoici@icann.org><br>
<b>Subject: </b>Requesting Review: Draft Message to SG/C for Survey Reponse<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dear All,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We hope this email finds you well.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Per Action Item 2 below from the CCOICI meeting on Wednesday, 10 January at 12:00 UTC, please find in the following link the draft message to the SGs/Cs, requesting survey response:
<a href="https://docs.google.com/document/d/1afvdnsTPykp2pPGCUt3e2AviXHe7iiLI/edit?usp=sharing&ouid=100559844055875671804&rtpof=true&sd=true">
https://docs.google.com/document/d/1afvdnsTPykp2pPGCUt3e2AviXHe7iiLI/edit?usp=sharing&ouid=100559844055875671804&rtpof=true&sd=true</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">To follow-up with Action Item 3 <i>(GNSO Secretariat to send out the survey and message to the SGs/Cs – so groups can discuss at ICANN79)</i> by early February, rather than the week of 22 February, we kindly ask for your
<b><u><span style="color:red">review and comments by Wednesday, 31 January 2024, COB.<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Much appreciated,<o:p></o:p></p>
<p class="MsoNormal">Julie, Berry, Caitlin, and Saewon.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><o:p> </o:p></b></p>
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<p class="MsoNormal"><b>Saewon Lee<o:p></o:p></b></p>
<p class="MsoNormal">Policy Development Support Manager (GNSO)<o:p></o:p></p>
<p class="MsoNormal">Internet Corporation for Assigned Names and Numbers (ICANN)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Mobile:</b> +1 (669) 215.8621<o:p></o:p></p>
<p class="MsoNormal"><b>Email:</b> <a href="mailto:saewon.lee@icann.org"><span style="color:#0563C1">saewon.lee@icann.org</span></a><o:p></o:p></p>
<p class="MsoNormal"><b>Skype:</b> saewon.lee.icann<o:p></o:p></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal"><b>Website:</b> <span style="color:#00B0F0"><a href="http://www.icann.org"><span style="color:#0563C1">www.icann.org</span></a></span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">GNSO-CCOICI <gnso-ccoici-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Wednesday, January 10, 2024 at 8:17 AM<br>
<b>To: </b>"gnso-ccoici@icann.org" <gnso-ccoici@icann.org><br>
<b>Subject: </b>[GNSO-CCOICI] Actions & Notes | CCOICI meeting on Wednesday 10 January at 12:00 UTC<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dear All,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Please see the following actions and notes for the CCOICI meeting on Wednesday, 10 January at 12:00 UTC.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<div style="border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal">Julie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Acton Items:<o:p></o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b>Staff to modify the pilot survey based on the discussion/minor changes.<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b>Staff to send a draft of the message to the SGs/Cs to accompany the survey to the CCOICI to review.<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b>GNSO Secretariat to send out the survey and message to the SGs/Cs – target week of 22 February – so groups can discuss at ICANN79.<o:p></o:p></b></li></ol>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Notes:<i><o:p></o:p></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black">1. Welcome from the Chair<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for CCOICI and Task Force current and former members:<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">a. Test the pilot survey at: <a href="https://urldefense.com/v3/__https:/www.surveymonkey.com/r/SJFPCZW__;!!PtGJab4!6cMD489QyKEW0W2yUXRXq9g7Cqkn5oQHW5e1UOfYUQEye0guGREz9uUBPGZuN7AZC0VxIOTxcty1N2oFjMYpPEYFAdNLDiMLrw$" title="https://urldefense.com/v3/__https://www.surveymonkey.com/r/SJFPCZW__;!!PtGJab4!6cMD489QyKEW0W2yUXRXq9g7Cqkn5oQHW5e1UOfYUQEye0guGREz9uUBPGZuN7AZC0VxIOTxcty1N2oFjMYpPEYFAdNLDiMLrw$"><span style="color:purple">https://www.surveymonkey.com/r/SJFPCZW
[surveymonkey.com]</span></a>. For ease of reference, here’s the link to the draft questions from the last call: <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit__;!!PtGJab4!6cMD489QyKEW0W2yUXRXq9g7Cqkn5oQHW5e1UOfYUQEye0guGREz9uUBPGZuN7AZC0VxIOTxcty1N2oFjMYpPEYFAdNBOyKtqw$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit__;!!PtGJab4!6cMD489QyKEW0W2yUXRXq9g7Cqkn5oQHW5e1UOfYUQEye0guGREz9uUBPGZuN7AZC0VxIOTxcty1N2oFjMYpPEYFAdNBOyKtqw$"><span style="color:purple">https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit
[docs.google.com]</span></a><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">First page:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Make these required responses.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">First sentence change to “Before completing the survey please review…” not “it is recommended”. We want people to review first.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Might be useful to include the approximate time to complete the survey. Sent with the survey or both? Let’s do both.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Question 3:
<o:p></o:p></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">Should we put CCOICI members or Task Force? Because we are collecting the name and email we will know. But we need a formal response from these groups.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">Almost don’t want to include “other” because there isn’t any – not a valid response. Need all the groups to respond. Not clear – should this be explained?
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">Not sure CCOICI members should fill it out as CCOICI – should only be from the represented group and one response per group.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">We should remove “other” to make it simpler and just have one response per group.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">Where does this lead Desiree as a NomCom? She should choose NomCom and consult with the other two NomComs. Or each NCA could complete it since they
are individuals.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">Should we ourselves fill this out as representative? Doesn’t matter as long as it’s one response per group.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">Not sure what our purpose is here – would think we want both responses – as participants and as groups represented.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">Or have one rule – groups or participants.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">Thought this was for input from the SGs/Cs.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo2"><span style="font-size:11.0pt">This is not a self-assessment – it’s an assessment of the structure and whether it’s the right one. So we need to decide whether we should recuse ourselves,
or it doesn’t matter. Not make it mandatory to recuse as long as you are representing your group.<o:p></o:p></span></li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 2: Question Set 1<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">Suggest making the questions with choices mandatory – then we should also send out the set of questions ahead of time/separate from the survey.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 3: Question Set 2 - scope<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">Asking question per assignment – break out into three different subsets.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">But if we have questions at the topic level does that help to evaluate the framework?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">Anyone not happy with the framework if we don’t break it out by topic it might skew the results.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">How we got to questions Set 1 and Set 2 – we had a double-barreled question that we broke down. They now are complementary – objective and scope. Do we want to ask about the topics
or the framework?<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 4: Question Set 3<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">Break the paragraph into two parts to make it clearer.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 5: Question Set 4<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">We can also break the paragraph into two parts. And change “yours” to “your”.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 6: Question Set 5<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">2) space missing<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">Question 21 – How do you foresee this other [work] being completed? Insert “work”.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">General comment <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">There is a score for the quantitative questions.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">If we can’t hide it we should explain it.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">b. Next steps and timing<span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">Modify the survey with the minor changes – no need to meet to discuss again.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt">When should we send it out and how much time? Could probably send it out early next week and announce at the Council call. We will need to give the
groups time to coordinate a response – say 26 February. What does the group think about letting them use the ICANN meeting to respond? Agree that we should allow time for groups to coordinate responses.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">Staff will have a draft message for this group to review and send feedback on the list. And we target sending to SG/Cs week of 22 Feb.<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">3. AOB: Next meeting TBD<o:p></o:p></span></p>
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