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<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Dear </span>
<span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">IDNs EPDP </span>
<span style="color:black;mso-fareast-language:EN-GB">Working Group,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Please find below the notes and action items from today’s meeting on
</span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">Wednesday</span><span style="color:black;mso-fareast-language:EN-GB">,
</span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">11</span><span style="color:black;mso-fareast-language:EN-GB"> August 2021 at
</span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">14:00</span><span style="color:black;mso-fareast-language:EN-GB"> UTC.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">The next meeting will be </span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">Wednesday</span><b><span style="color:black;mso-fareast-language:EN-GB">, 1</span></b><b><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">8</span></b><b><span style="color:black;mso-fareast-language:EN-GB">
August at </span></b><b><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">13</span></b><b><span style="color:black;mso-fareast-language:EN-GB">:</span></b><b><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">3</span></b><b><span style="color:black;mso-fareast-language:EN-GB">0
UTC</span></b><span style="color:black;mso-fareast-language:EN-GB">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">Steve, Marika, and Emily<o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;padding:0cm 0cm 1.0pt 0cm">
<p class="MsoNormal" style="border:none;padding:0cm"><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">IDNs EPDP – Notes and Action Items<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Meeting #1 on 11 August 2021<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">ACTION ITEMS<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 1: Members to send an introduction to the mailing list if they have not yet done so.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 2: Working Group to continue discussion on selection of the Vice Chair on the mailing list, noting that there are two volunteers for the role.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 3: Members to complete background reading assignment if they have not yet done so.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 4: Staff to schedule next meeting for 18 August at 13:30 UTC.</span><o:p></o:p></b></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 5: Staff to open doodle on possible permanent meeting slot.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">NOTES<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1">Welcome from the Chair<o:p></o:p></li></ol>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Focus of the call will be introductory tasks for the EPDP, as outlined in the agenda.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Edmon emphasizes the importance of this EPDP in the implementation of IDNs and notes that it is 20 years in the making.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Those members who have not yet sent an introduction to the mailing list are encouraged to do so.<o:p></o:p></span></li></ul>
<p class="MsoListParagraphCxSpLast"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 1: Members to send an introduction to the mailing list if they have not yet done so.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="2" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1">Vice Chair<o:p></o:p></li></ol>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">The WG has the option to appoint a Vice Chair although this is not a requirement.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Chair encourages appointment of a Vice Chair so that the work can continue without disruption if the Chair is away.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">In order to serve as Vice Chair, you must be a participant (not a member). If a member is interested in the role, s/he will need to switch to a participant.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Some support expressed for having a Vice Chair.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Donna Austin (Participant) and Anil Jain (Participant) both expressed willingness to volunteer for this role.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">The charter anticipates that there will be a single Vice Chair.</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Conversation on the selection of a Vice Chair will continue on the mailing list.</span><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 2: Working Group to continue discussion on selection of the Vice Chair on the mailing list, noting that there are two volunteers for the role.<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1">Charter<o:p></o:p></li></ol>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">There is a Variant TLD staff paper that was taken into consideration by the SubPro PDP when developing its policy recommendations.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Two core principles: 1. RZ-LGR must be the only source for valid TLDs and their variant labels. 2. Same entity principle for top-level, second-level, and the ensuing combinations.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">SubPro made several recommendations under Topic 25 in its Final Report, focused exclusively on TLDs in subsequent application rounds.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">EPDP Chartering Group did an analysis drawing on previous work on this topic to identify “gaps” that this EPDP may need to address. Goal: make the charter questions as concise as possible.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Depending on timing of the SubPro IRT, there may need to be coordination with that group on specific items in this WG’s charter.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Charter questions are divided into sections A-G.<o:p></o:p></span></li></ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:auto">
A. Consistent definition and technical utilization of RZ-LGR<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:auto">
B. “Same entity” at the top-level<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:auto">
C. “Same entity” at the second-level<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:auto">
<span lang="EN-US">D. Adjustments in registry agreement, registry service, registry transition process, and other processes/procedures related to the domain name lifecycle<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:auto">
<span lang="EN-US">E. Adjustments to objection process, string similarity review, string contention resolution, reserved strings, and other policies and procedures<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpLast" style="margin-left:72.0pt;mso-add-space:auto">
<span lang="EN-US">Version Date: 20 May 2021~ 17~F. Adjustments in registration dispute resolution procedures and trademark protection mechanisms<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:36.0pt;text-indent:36.0pt">G. Process to update the IDN Implementation Guidelines<o:p></o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Question: What position will this group take on UA and I18N concerns?<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Response: The core of our work focuses on IDN variants, although there may be elements that touch on these topics.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Question: Can this group go further than the SubPro recommendations if it chooses to do so?
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Response: The WG can extend beyond what SubPro recommendations include, but it should only do so if it finds that SubPro missed something or there is new information. It should not repeat deliberations that have already taken place.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">This charter is structured to look at some of the implications in detail that SubPro didn’t look at. This WG will also be looking to extend SubPro recommendations on future gTLDs to existing gTLDs.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Question: Would it be possible to get an update on the ccPDP on IDNs?<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Response: The ccPDP WG has done a significant amount of work on variant management, second level variant distribution, and RZ-LGR. The WG expects that the sub-group on variant management will complete discussion on this topic in the next
month for consideration by the full WG. This GNSO WG will have an opportunity to review and consider the ccPDP outputs on this topic as well.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:36.0pt"><o:p> </o:p></p>
<ol style="margin-top:0cm" start="4" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1">Operating Mode/Working Methods<o:p></o:p></li></ol>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Structure of this EPDP is member + open, which includes members, participants, and observers.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Members and participants largely take part on equal footing. Participants can take part in deliberation in meetings on the mailing lists, but they do not take part in the consensus processes. Only members take part in the consensus designation
process. When the WG is looking for official positions from different groups in the community, it will be members that will present these positions.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">This WG will follow the GNSO’s Standard Methodology for Making Decisions (section 3.6 of the GNSO Working Group Guidelines). Please see the charter for detailed information about levels of support: Full Consensus, Consensus, Strong Support
by Significant Opposition, Divergence, Minority View.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">The consensus designation process is a qualitative analysis done by the Chair. It is not a vote. It is an iterative process in which WG members have opportunity to provide feedback on the Chair’s designation.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">Procedurally, it is a valid outcome if the WG does not reach Full Consensus or Consensus on its outcomes.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">This WG will draw on the Consensus Playbook, an output from the GNSO’s “PDP 3.0” effort to increase effectiveness and efficiency of the PDP. The Playbook emphasizes negotiating for “mutual gains” and draws on techniques for coming to agreement
on topics where there are different interests at play. It is a useful resource for this and other groups in the ICANN context.
<o:p></o:p></span></li></ul>
<p class="MsoListParagraphCxSpLast"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 3: Members to complete background reading assignment if they have not yet done so.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="5" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1">Work Plan<span lang="EN-US">: I</span>nitial areas of focus<o:p></o:p></li></ol>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
High-level review of the topics within the <span lang="EN-US">c</span>harter<span lang="EN-US"> to make sure the sequence of topics in the charter make sense and confirm that the WG should deliberate on topics in that order. This will assist with preparing
the work plan to deliver to the GNSO Council. The work plan will be one of the WG’s first deliverables.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span lang="EN-US">The WG will p</span>repare to request input from SO/AC/SG/Cs on topics in the
<span lang="EN-US">c</span>harter<span lang="EN-US">. This is a required element of PDPs and EPDPs.</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo2">
Meeting <span lang="EN-US">f</span>requency and <span lang="EN-US">s</span>chedule<span lang="EN-US">: Suggestion to meet weekly at around the same time as today’s meeting or a little earlier (perhaps 30 mins earlier). Different perspectives expressed about
the preferred time. Staff to open a doodle with possible times. </span><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:18.0pt"><o:p> </o:p></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 4: Staff to schedule next meeting for 18 August at 13:30 UTC.</span><br>
<br>
<o:p></o:p></b></p>
<p class="MsoNormal"><b><span lang="EN-US">ACTION ITEM 5: Staff to open doodle on possible permanent meeting slot.<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Emily Barabas</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Policy Development Support Senior Manager</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB">Phone: +31 (0)6 84507976</span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-GB"><a href="http://www.icann.org/" title="http://www.icann.org/"><span style="color:#0563C1">www.icann.org</span></a></span><span style="color:black;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
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