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<p class="MsoNormal"><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Dear </span>
<span lang="EN-US" style="mso-fareast-language:EN-GB">all</span><span style="color:black;mso-fareast-language:EN-GB">,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Please find below the notes and action items from today’s meeting on
</span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">Wednesday</span><span style="color:black;mso-fareast-language:EN-GB">,
</span><span lang="EN-US" style="mso-fareast-language:EN-GB">25</span><span style="color:black;mso-fareast-language:EN-GB"> August 2021 at
</span><span lang="EN-US" style="mso-fareast-language:EN-GB">13:00</span><span style="color:black;mso-fareast-language:EN-GB"> UTC.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">A doodle poll will be circulated shortly to assist with scheduling next week’s meeting. Please respond to this poll as quickly as possible.<span style="color:black"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">Steve, Marika, and Emily<o:p></o:p></span></p>
<div style="border:none;border-bottom:solid windowtext 1.0pt;padding:0cm 0cm 1.0pt 0cm">
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">IDNs EPDP – Notes and Action Items<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Meeting #3 on 25 August 2021<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Action Items:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">ACTION ITEM 1: Members to read background documents included in Edmon’s welcome email and confirm when they have done so
<a href="https://community.icann.org/download/attachments/172720403/IDN%20EPDP%20-%20Proposed%20Approach%20-%20Initial%20Review%20of%20Charter%20Questions%20-%2017%20August%202021.pdf?version=1&modificationDate=1629739156000&api=v2">
here</a>. The welcome email is available at: <a href="https://mm.icann.org/pipermail/gnso-epdp-idn-team/2021-July/000002.html">
https://mm.icann.org/pipermail/gnso-epdp-idn-team/2021-July/000002.html</a><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">ACTION ITEM 2: Staff to circulate and members/participants to fill out doodle poll to schedule next week’s meeting and future meetings.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Notes:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3">Roll Call & SOI Updates<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:36.0pt"><o:p> </o:p></p>
<ol style="margin-top:0cm" start="2" type="1">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3">Welcome & Chair Update<span lang="EN-US">s</span><o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span lang="EN-US">Today’s discussions under agenda item 4 will assist in development of the work plan. Please refer to the
<a href="https://community.icann.org/download/attachments/172720403/IDN%20EPDP%20-%20Proposed%20Approach%20-%20Initial%20Review%20of%20Charter%20Questions%20-%2017%20August%202021.pdf?version=1&modificationDate=1629739156000&api=v2">
document</a> included on the agenda for a summary of the proposed approach. <o:p>
</o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span lang="EN-US">Members are reminded to read the background documents included in the Chair’s welcome email and confirm when they have done so.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:36.0pt"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:18.0pt"><b><span lang="EN-US">ACTION ITEM 1: Members to read background documents included in Edmon’s welcome email and confirm when they have done so
<a href="https://community.icann.org/download/attachments/172720403/IDN%20EPDP%20-%20Proposed%20Approach%20-%20Initial%20Review%20of%20Charter%20Questions%20-%2017%20August%202021.pdf?version=1&modificationDate=1629739156000&api=v2">
here</a>. The welcome email is available at: <a href="https://mm.icann.org/pipermail/gnso-epdp-idn-team/2021-July/000002.html">
https://mm.icann.org/pipermail/gnso-epdp-idn-team/2021-July/000002.html</a><o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l5 level1 lfo7">
<span lang="EN-US">Additional clarification on the role of members and participants in the EPDP: In normal discussions, members and participants take part on equal footing. Members will have an opportunity to present perspectives from the groups they represent.
Only members take part in consensus calls. <o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:36.0pt"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3">Background briefing from ICANN org (continued from last week<span lang="EN-US">)</span><o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:36.0pt"><o:p> </o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l5 level1 lfo7">
<span lang="EN-US">Please refer to <a href="https://community.icann.org/download/attachments/171835713/GNSO%20IDN%20EPDP%20Update.pdf?version=1&modificationDate=1629296815000&api=v2">
slides</a> for a summary the key takeaways from this presentation.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l5 level1 lfo7">
<span lang="EN-US">Edmon highlighted the <a href="https://docs.google.com/spreadsheets/d/1jQrzU9NDOlMwNw4zFcndOFEYhSIo3EAXAHTVirsMup8/edit#gid=0">
mapping document</a> as a key resource for presenting work completed previously as it relates to items in the EPDP charter.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l5 level1 lfo7">
<span lang="EN-US">Question: Will the EPDP be looking at the IDN Implementation Guidelines? Is version 4.0 authoritative?<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l5 level1 lfo7">
<span lang="EN-US">Answer: The focus is on the process to update the IDN Implementation Guidelines and not the substance, but the issue is not completely straightforward. Version 4.0 is not fully approved at this time. The operational track was tasked to suggest
adjustments. If that is not possible, this EPDP will look into the future process for updating the Guidelines and also look into what is needed to put version 4.0 into place.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l5 level1 lfo7">
<span lang="EN-US">Additional clarification: Version 4.0 is not currently authoritative because it was not ratified by the Board due to the fact that process concerns were raised. Most registry operators are currently using version 3.0.<o:p></o:p></span></li></ul>
<p class="MsoListParagraphCxSpLast" style="margin-left:54.0pt;mso-add-space:auto">
<span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="4" type="1">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3">Begin initial review of charter questions<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:36.0pt"><o:p> </o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Initial review approach <a href="https://community.icann.org/download/attachments/172720403/IDN%20EPDP%20-%20Proposed%20Approach%20-%20Initial%20Review%20of%20Charter%20Questions%20-%2017%20August%202021.pdf?version=1&modificationDate=1629739156000&api=v2">
document</a> suggests that the EPDP work through the topics in the charter in sequence, A-G.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">No objections raised to deliberating on the topics in the order they are presented in the charter.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Next step is to conduct a general discussion of each topic to get a sense of
</span>range of positions & interests and understand whether the topic and its charter questions are fit for purpose to solicit early input from the SOs/AC/SG/Cs<span lang="EN-US">. The Working Group will also consider how much time is needed to deliberate
on each topic using a poll.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Topic A: </span>Consistent definition and technical utilization of RZ-LGR<span lang="EN-US">. This topic covers a lot of materials that has been covered elsewhere, but it is important to confirm previous work and make sure that we have a
consistent definition of variants and how this relates to RZ-LGR. </span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Suggestion to call the informal poll a collection of perspectives or temperature of the room, because both members and participants will take part. Suggestion was noted.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Question: Are there external dependencies for topics A-G that will impact the workload for addressing these topics?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">The mapping document outlines specific areas where the EPDP may need to coordinate with the SubPro IRT. This is something the EPDP leadership and staff will need to track, but is not necessarily a dependency.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Topic G will depend on the operations track. </span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Topic A estimated level of effort: High = 10+ call hours: 5/23 (22%); Medium = 5 to 10 call hours (15/23): 65%; Low = < 5 call hours: (3/23) 13%</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">One member noted that Topic A may have some dependencies with Topic B.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Response: This was taken into account of the sequence of the charter questions. The two topics will flow into one another.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Topic B </span>“Same entity” at the top-level<span lang="EN-US"> defines what IDN variant is all about. Includes fundamental questions about the same entity principle.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Topic B estimated level of effort: High = 10+ call hours: 7/22 (32%); Medium = 5 to 10 call hours (7/22): 32%; Low = < 5 call hours: (8/22) 36%</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l6 level1 lfo9">
<span lang="EN-US">Given the split of responses, the leadership team will need to think through what this means for budgeting time in the work plan.</span><o:p></o:p></li></ul>
<p class="MsoListParagraphCxSpLast" style="margin-left:54.0pt;mso-add-space:auto">
<o:p> </o:p></p>
<ol style="margin-top:0cm" start="5" type="1">
<li class="MsoNormal" style="mso-list:l2 level1 lfo3">AOB<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:36.0pt"><o:p> </o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l0 level1 lfo10">
<span lang="EN-US">Current time slot will conflict every other week with the ALAC CPWG call.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l0 level1 lfo10">
<span lang="EN-US">Proposal for new reoccurring time slot: 13:00 UTC on Tuesday or Thursday.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l0 level1 lfo10">
<span lang="EN-US">Staff will send out a doodle to confirm the slot for next week and future meetings.<o:p></o:p></span></li></ul>
<p class="MsoListParagraphCxSpLast" style="margin-left:54.0pt;mso-add-space:auto">
<span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:18.0pt;text-indent:18.0pt"><b><span lang="EN-US">ACTION ITEM 2: Staff to circulate and members/participants to fill out doodle poll to schedule next week’s meeting and future meetings.<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:36.0pt"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:18.0pt;mso-add-space:auto;mso-list:l4 level1 lfo11">
<span lang="EN-US">Edmon will be meeting with the ICANN General Counsel for guidance on timing for his transition out of the Chair role. Additional updates will follow.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black;mso-fareast-language:EN-GB"> <o:p></o:p></span></p>
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