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<body lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
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<p class="MsoNormal"><span lang="EN-US">Dear all, <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Please</span><span style="color:black;mso-fareast-language:EN-GB"> find below the notes from today’s meeting on </span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">Thursday</span><span lang="EN-US" style="mso-fareast-language:EN-GB">,<span style="color:black">
</span>3 February 2022 </span><span style="color:black;mso-fareast-language:EN-GB">at </span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">13:</span><span lang="EN-US" style="mso-fareast-language:EN-GB">3<span style="color:black">0</span></span><span style="color:black;mso-fareast-language:EN-GB"> UTC.</span><span style="mso-fareast-language:EN-GB">
</span><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Ariel, Steve, and Emily<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-bottom:solid windowtext 1.5pt;padding:0cm 0cm 1.0pt 0cm">
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Items:<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Item #1</span></b><span lang="EN-US">: Staff to draft a document overlaying definitions with label states in the New gTLD process.
</span><span lang="EN-US" style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Item #2</span></b><span lang="EN-US">: Dennis to respond on the mailing list about the status/outcome of the ccPDP discussion related to charter questions A9 and A10.<o:p></o:p></span></p>
<p class="MsoNormal"><u><span lang="EN-US"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Item #3</span></b><span lang="EN-US">: Leadership team to develop text for charter questions B1 and B2 in support of extending SubPro and Staff Paper recommendations to existing TLDs.</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span lang="EN-US">Notes – IDNs EPDP Call – 3 February 2022<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span lang="EN-US"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b>Welcome & Chair Updates</b><b><span style="font-size:12.0pt"><o:p></o:p></span></b></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">There have been no objections to the proposed updates to the sequence of charter questions, so the EPDP Team will go forward with that plan.</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">The leadership team is revising language for charter questions A5, A6, and A7 and plans to send text to the mailing list by Monday 7 February, giving the group two weeks for input. If there are substantive comments, the EPDP Team will review
the input. Otherwise, the draft will be considered stable.</span><o:p></o:p></li></ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Charter question A9<o:p></o:p></b></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Slide 3 – Background for charter question A9. </span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Slide 4 – Proposed definition details in staff paper: Blocked, Withheld-same-entity, Rejected, Allocated, Delegated.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Slide 5 – State of deliberations and proposals/suggestions discussed so far.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Question: What does withheld-same-entity (rejected) mean?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Response: Within withheld-same-entity there are different states that might be helpful differentiate. There are strings that are withheld-same-entity that are then requested to be activated. The request may be rejected.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Response: Rejected means that a TLD label has an allocatable variant label, the applicant wants to activate it, but this label can’t be allocated because it doesn’t pass the evaluation process. It is then rejected.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Question: Is a label allocated before or after execution of the contract?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Response: Allocated relates to an administrative step and delegated relates to a technical step. From the perspective of ccTLDs, the administrative step occurs at successful evaluation. There is a formal announcement. For gTLDs, allocated
would likely be when the string is formally administratively assigned to the applicant. It may be the signing of the contract, but staff can confirm if this is helpful.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: We may need consistency of definitions across gTLDs and ccTLDs. This may need to be taken into consideration.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Questions: Do we also want to include in the definitions cases where a script is not attached to the RZ-LGR?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">There may be a circumstance where an application is rejected based on the outcome of application processes but then circumstances change. What if a label was in a contention set during an application process, but the label is later no longer
in the root zone? There is no longer a reason for the string to be ineligible and could go through in the future. We may need to think more about the rejection not as a permanent status but something that might be able to change based on circumstances.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">We may be getting into A10 – the label states. We are talking about definitions for multiple processes – the New gTLD application process, the Fast Track process, and RZ-LGR process itself. Are there distinctions between the three processes
that are creating difficulty? Maybe we should check the definitions against the three processes, or perhaps just the new g and RZ-LGR processes.</span><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Charter question A10<o:p></o:p></b></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: The process was intended to show a TLD string as it goes through multiple states. When a TLD is accepted and it has variants, some variants would be blocked from an application process based on the disposition given to them, some
will be allocatable (withheld-same-entity). The applicant can apply for these withheld-same-entity, and then these labels become allocated (if they are not rejected). Then they are delegated.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Question: If a domain is removed from the DNS, why would you still want to have it allocated (step 5)?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Response: If it is taken out of the root it remains a possibility that it can be used by someone else in the future that applies for it. It is essentially going back into the pool.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Response: Some TLDs got terminated but allocation means that only the same entity will be able to do something with it. If it’s still attached to some legal entity, it will likely only be available to them.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Response: There is also an EBERO process in which the TLD’s state changes. Step 5 may require additional discussion, but EBERO is one topic to consider.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: EBERO may not be something changing the state of the TLD. It is a change of the owner or operator.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: Further explanation might be needed around step 5. It’s important to make sure we are clear for what processes we are defining label states and transitions.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Hypothetical situation relating to allocated and delegated state transition: There is a string and three variants that are withheld-same-entity and they are allocated. There is a process to get all four delegated, but the entity decides it
doesn’t need one. That one is still allocated. It is just not delegated.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Additional flow chart suggested for consideration (see attachment 1).</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: This flow chart covers the most common case, but there could be additional things that could happen between LGR calculation and withheld-same-entity.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Question: Where is the RA in this additional diagram?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Response: Right after LGR calculation. An additional circle could be added for contention resolution to make it clearer.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: In relation to activation request – this status is important and we didn’t have it in our original diagram.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Question: Is a variant of a reserved string reserved or blocked? Example: International Red Cross designation in Chinese. Additional examples:
<a href="https://www.icann.org/resources/pages/reserved-2013-07-08-en">https://www.icann.org/resources/pages/reserved-2013-07-08-en</a></span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Response: We haven’t decided whether to make a definition for blocked.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Response: It is not clear if variants of reserved names have been identified and if they will be identified going forward.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">On the diagram: This represents new gTLD application for a main string. There should also be an option in the diagram to apply for a variant where the original is already delegated. This process may be slightly different. It may be helpful
to add another circle in the diagram representing the step of allocated, which would be followed by delegated.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: Allocated is a process of application processing. Before the contract is executed it cannot be delegated. The delegation occurs only after contract is executed.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Summary: We need to apply the label states practically to the New gTLD process and fill in any gaps. We need to add where the contracting part fits in. This might be easier to reach agreement on for group.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Updated flow chart suggested for consideration (see attachment 2).</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: The diagram on slide 7 of today’s deck should include contract execution as an explicit step. It’s important to show where the contract fits in.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: We may need to map this new diagram to the label states in addition to adding in when contract is executed and when it may be terminated. Transitioning from delegated back to allocated may have a few possibilities that may need to
fleshed out further.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Question: Does a blocked variant come into consideration in any contention resolution?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Different perspectives were expressed about whether this should be the case.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Org Response: This is a policy consideration that this group should decide. For example, whether blocked strings should be part of the string similarity review.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">Comment: We need to map this process to the ccTLD process. Instead of blocked, we should use the term reserved.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo5">
<span lang="EN-US">It is important to understand the purpose of the definitions. Once you start applying definitions to a process that has similar words that don’t mean the same things, it becomes more confusing. The definitions we are trying to nail down are
associated with the New gTLD process. We also need to be mindful that there is consistency with the ccTLD fast track process. There might be some differences in what happens after delegations with gTLDs and ccTLDs because the processes are different.
</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><u><span lang="EN-US">Action Item #1</span></u><span lang="EN-US">: Staff to draft a document overlaying definitions with label states in the New gTLD process.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><u><span lang="EN-US">Action Item #2</span></u><span lang="EN-US">: Dennis to respond on the mailing list about the status/outcome of the ccPDP discussion related to charter questions A9 and A10.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b>Charter questions B1 & B2<o:p></o:p></b></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Slide 10 – overview of charter questions B1 & B2</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Slide 11 – SubPro recommendation 25.5</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Slide 12 – Staff Paper recommendation 2 & 7</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Comment: Panels should understand that there could be a court case against them if they update the RZ-LGR in a way that is not backwards compatible. Currently the TLD contracts do not account for this.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Question: What is the rationale for recommending “same entity” requirements?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Response: B1 consists of two questions. First, is it reasonable to have the same entity to manage variant labels, where the variant is one in the same? Second, who is the same entity? In the gTLD world, we use the term “Registry Operator”
for the entity that manages the TLD.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">In the framework for managing variant labels, variants are strings that are deemed to be the same. The goal is to protect against denial of service and misconnection. Denial of service means that you do not get to the resource at all. Misconnection
means that you think you are going to website A but you go to website B instead. With variants, there is an expectation of the same behavior and the same experience, and therefore the there is the idea variants should be managed by the same entity.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">We talked with the SSAC about the fact that there is not technical solution for synchronization. It is the registrant that sets up website, services, and other elements that set up this behavior. At the top-level, the RO is far away from
that experience. If the labels are delegated to the same entity, the RO still cannot guarantee the same experience because it is so far removed from the end user.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Comment: What if we used the term TLD manager as defined in the IANA database rather than Registry Operator. This is the same in gTLDs and ccTLDs.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Comment: IANA uses “Sponsoring Organization.”</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Question: Why weren’t the SubPro recommendations expanded to existing TLDs previously?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Comment: This is the first opportunity to address this question. It hasn’t been considered previously in a PDP.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span lang="EN-US">Summary: Support expressed for extending SubPro and Staff Paper recommendations to existing TLDs.</span><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><u><span lang="EN-US">Action Item #3</span></u><span lang="EN-US">: Leadership team to develop text for charter questions B1 and B2 in support of extending SubPro and Staff Paper recommendations to existing TLDs.</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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