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<body lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span lang="EN-US">Dear all, <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Please</span><span style="color:black;mso-fareast-language:EN-GB"> find below the notes
</span><span lang="EN-US" style="mso-fareast-language:EN-GB">and action items </span>
<span style="color:black;mso-fareast-language:EN-GB">from today’s meeting on </span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">Thursday</span><span lang="EN-US" style="mso-fareast-language:EN-GB">,<span style="color:black">
</span>17 March 2022 </span><span style="color:black;mso-fareast-language:EN-GB">at </span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">13:</span><span lang="EN-US" style="mso-fareast-language:EN-GB">3<span style="color:black">0</span></span><span style="color:black;mso-fareast-language:EN-GB"> UTC.</span><span style="mso-fareast-language:EN-GB">
</span><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Ariel, Steve, and Emily<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-bottom:solid windowtext 1.5pt;padding:0cm 0cm 1.0pt 0cm">
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Items:<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Item #1</span></b><span lang="EN-US">: EPDP Team members to provide input on the best way to conduct a survey with ROs located in China.
</span><span lang="EN-US" style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Item #2</span></b><span lang="EN-US">: Staff to develop draft text for Part 1 and continue to develop questionnaire for Part 2. For Part 3, there appears to be convergence on the cost recovery principle which
 could be a basis for draft text.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span lang="EN-US">Notes – IDNs EPDP Call – 17 March 2022<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span lang="EN-US"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b>Welcome & Chair Updates </b><b><span style="font-size:12.0pt"><o:p></o:p></span></b></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo8">
<span lang="EN-US">The focus of today’s call is a recap of charter question D1b, as well as deliberations on B4a and B5.</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l1 level1 lfo8">
<span lang="EN-US">Thanks to those who provided input on draft responses to charter questions A4, A5, and A6. These comments will likely be discussed during next week’s call.</span><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Recap on Charter Questions  D1b (including proposed survey questions for eligible ROs)<o:p></o:p></b></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">The purpose of the recap is to confirm that there is agreement on the general approach to this charter question, so that the leadership team can take the input back to draft language for EPDP Team review.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Slide 4 – summary of discussion for Part 1: A new applicant seeks to apply for a new gTLD and allocatable variant label(s) of that gTLD.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: We see efficiencies when we manage to process all of a variant set “in one go.” If a label in a set happens to be in contention with another label that has been applied for, but the applicant is not deciding to activate that variant
 at that time, how will this be handled? There is a charter question that specifically addresses strings that are held for an RO, so this scenario may be addressed when that charter question is discussed.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Would it be helpful to visually depict or map these types of use cases?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Additional consideration: there could be scenarios where an applicant is applying for a single string and variant labels are generated through the RZ-LGR that may not be desired by the applicant. If all allocatable variants are being processed,
 there may be additional fees “imposed” on the applicant even if they do not want to use these variants.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Clarification question: it seems to be the case that if an applicant does not want the variant, it does not need to include them in the application and therefore they will not be evaluated.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Two scenarios: 1. We are pre-evaluating all variants, which means we are treating all variants as if they could be used. 2. We only pre-evaluate variants that the applicant is asking to be evaluated.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Recollection that the team seemed to previously agree on pre-evaluating only those variants that the applicant has requested to be evaluated.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: there may be legal challenges if one entity wants variants in the future that another entity is entitled to activate under the same entity principle.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: circumstances change over time. This should be taken into account in considering the possibility of activating variants after a period of time has passed since the original string is applied for.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Additional consideration: looking at all variants, not just those applied for, might require evaluating very large numbers of strings in Arabic.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Question: is it correct to assume that if you don’t apply for variants all at once, you can request to activate additional variants in the future?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Response: it seems logical for an applicant to ask for some variants initially and then ask for additional variants later based on their experience.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Staff input: as far as the number of allocatable variants, staff ran a list of TLDs that are already delegated. For Han script, it could go up to 18 variants for the delegated TLDs. For Arabic delegated TLDs, the largest number of variants
 is 12,400.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Consideration: it is helpful to consider the likelihood of overlapping variants between two applied for strings that are independent. If there are “hidden” variants that are not considered in the process, the first come first serve rule is
 not fair in the objection process. </span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Response: if there are two labels with variants that overlap, then the two primary labels would also be variants of one another as well.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Question: when we think about an IDN gTLD and its variants, are we considering them as a set or as separate strings? From what we are hearing, we seem to be discussing them as separate strings. If considered as a set, is it easier to deal
 with?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: it can be considered a set in cases where an applicant applies for a primary string and its variants all at once. It can also be considered separate if a TLD is applied for in one round and then the RO wants to activate/apply for
 a variant later.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: an applicant should show it can handle the variants it applied for. It should not need to show it can handle all possible variants.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: across rounds, the first to file is the one who gets the string along with all variants where they express interest in those variants or not.</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Slide 5 – summary of discussion for Part 2: An existing RO seeks to activate allocatable variant label(s) of its existing gTLD.</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span lang="EN-US" style="background:yellow;mso-highlight:yellow"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Action Item: EPDP Team members to provide input on the best way to conduct a survey with ROs located in China.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l3 level1 lfo10">
<span lang="EN-US">Comment: it is important not to take results of one meeting and consider that an agreement. Proposal to revisit the idea of conducting a survey.</span><o:p></o:p></li></ul>
<ul style="margin-top:0cm" type="disc">
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<span lang="EN-US">Comment: the EPDP Team should not ask ROs about fees in a survey. ROs will always want to pay lower fees. SubPro has already addressed how fees should be determined for future applications. It did not differentiate variants. We should affirm
 the principle of cost recovery. We shouldn’t propose any fees unless we understand what the evaluation will cost. Important that we don’t limit the scope of the issue to existing ROs from the 2012 round who want to apply for a variant in the future.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Clarification: purpose of the questionnaire is to get a sense of the interest of existing IDN gTLD applicants in applying for a variant if that option becomes available. The survey will be limited and focused with the intention of helping
 the EPDP team address this charter question.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Regarding whether this question is limited to ROs from the 2012 round or whether it also includes ROs who apply for primary strings in the future and then later seek variants, staff recalls that this question was limited to 2012 ROs. It was
 confirmed by Chair of charter drafting team that there are two different questions to address.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: these questions are connected to the question of same registry agreement or different registry agreements and should be considered in a matrix format with respect to fees.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: we can handle TLDs differently when they applied for the original string in 2012 compared with those who apply in the future where there will be the possibility of also applying for variants.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">From another perspective, there should be one process that applies to ROs from 2012 and future ROs who later want to activate variants, so that you don’t give unfair advantage to existing ROs.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Clarification: The 2012 round has unique characteristics because the round has already passed and applicants did not have the option of applying for variants. Certain components should be repeatable in the future for future processes. We
 need to look through two different lenses although a common solution may end up being applicable. 
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: we may not be able to blend the two. Support for collecting additional information in a survey to support decision-making on applicants from the 2012 round.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: the EPDP Team needs to finalize requirements before we can talk about fees. We should agree to recommend a process by which a 2012 RO can activate variants during a limited period of time.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Returning to the purpose of the survey: the goal is to get a sense of the demand among existing ROs from the 2012 round to activate variants.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Suggestion: use the term “activation” for variants obtained outside of a round as opposed to “application.”</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Slide 6 – summary of discussion for Part 3: Associated fee(s) and specific implementation guidance.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: we should not get into formulas or numbers due to anti-trust concerns. We should focus only on principles. SubPro came up with a formula that is essentially cost recovery. This principle should apply to our work, too.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Clarification: this team is trying to establish what we think is a reasonable path forward. The principle of being revenue neutral is understood by this group. For future rounds, we have agreed that an applicant can apply for a TLD and its
 variants together. There may be additional process to evaluate this application. Should there potentially be additional loading to accommodate that?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: if the EPDP Team agrees that if an applicant wants a variant and there are increased costs for that evaluation, there should be additional fees to cover that evaluation.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Response: it may not be as simple as it looks. There are many different possibilities about the number of variants included in an application. Would there be an additional fee per variant?
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Reminder: the purpose of applying for the variant is to ensure that the end user has the same experience even if they type the variant. It is the experience of a single TLD.</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo9">
<span lang="EN-US">Comment: if it costs more to evaluate more variants, the application should cost more. ICANN should be determining the exact calculations, but cost recovery should apply.</span><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US">Action Item: Staff to develop draft text for Part 1 and continue to develop questionnaire for Part 2. For Part 3, there appears to be convergence on the cost recovery principle which could be a basis for draft text.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b>B4a<o:p></o:p></b></p>
<ul style="margin-top:0cm" type="disc">
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<span lang="EN-US">Slide 8 – Context for charter question B4a<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo11">
<span lang="EN-US">Suggestion: this is a good place to say that just because a string is “withheld same entity” the RO does not have any rights to those names outside of the approved request process.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo11">
<span lang="EN-US">Response: In a situation where strings went through an evaluation process and then have the designation “withheld same entity” there might be legal claims to that string.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo11">
<span lang="EN-US">Question: Would “withheld same entity” status only apply to those that have already been included in an application and passed evaluation or would it also include those that are not included in the application and withheld?<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo11">
<span lang="EN-US">Response: We have not yet determined the answer to this question.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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