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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear all, </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Please find below the notes from the meeting on Thursday, 26 May 2022 at 13:30 UTC.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Ariel, Emily, and Steve</span><span style="color:black"><o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><span style="font-size:11.0pt;color:black"> <b> <o:p></o:p></b></span></p>
</div>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;color:black">Notes – IDNs EPDP Call – 26 May 2022</span></u></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Roll Call & SOI</span></b><b><span style="font-size:11.0pt"><o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="font-size:11.0pt">None<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Welcome & Chair Updates</span></b><b><span style="font-size:11.0pt"><o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo2;vertical-align:baseline">
<span style="font-size:11.0pt">Working on agenda for ICAN74 - 2 sessions. Unfortunately, neither Donna nor Justine will be on the ground, so a good test for the hybrid format.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo2;vertical-align:baseline">
<span style="font-size:11.0pt">Appreciate if members let us know if there are clashes with either of the two sessions.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Continue discussion of charter questions e5 (Part 2) - Strings Ineligible for Delegation</span></b><b><span style="font-size:11.0pt"><o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Parked this question to allow for the staff team to perform some fact-finding.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Two part question, reserved strings and Ineligible for Delegation. Conclusion for part 1 is that variants of Reserved Names are blocked (but not added to the list).<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Slide 5 - Review outcome of IGO PDP and implementation by ICANN org<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Noted that not all recommendations are deployed. For instance, the temporary protections for second-level acronyms are still in place.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Slide 6 - Key points so far, reviewing reasons to extend protections and reasons to not do so.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Slide 7 - Possible approach: similar to Reserved Names approach where exact match allocatable variants are blocked from application, but not added to the list. Variants only available to relevant entity and must include the primary
string. Lastly, make clear that preventing variants are NOT an expansion of rights.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">What is atomicity? It’s the idea that the primary string and all variants (allocatable and blocked) are an atomic set and should not be broken apart. For instance, the primary name and variants should not go to different entities.
The primary string and variants should be considered as the “same”.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">IGO, Red Cross names are not reserved for any entity. <o:p></o:p></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Note - there is actually an exception procedure for the future.<o:p></o:p></span></li></ul>
</li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">One opinion is that no, no need to escalate to Council nor GAC. Need to be careful as certain recommendations are still not implemented (especially at the top-level). Also believes that any variants should be subject to the change
process, once developed.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">To clarify, the suggestion was to rely on the change procedure to add variants to the protected list, but not require that change procedure to acquire primary and allocatable variants.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Noted that someone could apply for a string that is confusingly similar (not a match) to a variant, which may block a relevant entity.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Suggests that ineligible for delegation does not mean that they are being reserved for an entity. They are being blocked. Compares it against three letter country codes.<o:p></o:p></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;mso-list:l1 level2 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Notes again the exception procedure, so it seems different.<o:p></o:p></span></li></ul>
</li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Discussion about variants for acronyms. There is confusion between the acronyms and the full names of the IGOs/INGOs. Acronyms are subject to temporary protection, which is dependent on the outcome of the IGO PDP and Curative
Rights PDP. Only the full names are on the list of strings ineligible for delegation. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">The variants of Ineligible for Delegation would be extremely lengthy.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt">Returned to discussion points on slide 7, which seek to thread the needle.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Begin discussion of charter question e7 - Strawman Process</span></b><b><span style="font-size:11.0pt"><o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">Introduction of the question background. It is intended as a catch-all question regarding the implication of the new gTLD application round, but it is also related to the discussion of whether existing eligible gTLD registry operators
should have a stand alone round to apply for variant labels. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">Explanation of the purpose and assumptions of the flow chart, as well as the definition of “specific” and “applicable”. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">Staff explained the flow chart, and provided examples regarding the impact of variants on the different steps of new gTLD application process. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">Objections should be filed before ICANN finishes the initial evaluation. The timing should be consistent with the actual implementation. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">The flow chart is a reproduction of the process flow in the 2012 AGB. Some of the elements were not included for the simplicity of the document. We should include those elements (e.g., application comments, GAC early warning/advice,
submission of objection), not to miss some important elements in the actual process flow/timeline. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">The flow chart makes an assumption that all “new” processes recommended by SubPro are to be included. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">Some suggestions include the new processes recommended by SubPro in this flowchart, but at a minimum, flag them. For example, registry back-end pre-evaluation, challenges, appeals, etc. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">Question whether to get into the specifics of the elements, e.g., technical/operational capability, financial capability. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">When layer these elements with EPDP’s preliminary recommendation, we may be able to detect gaps and develop additional recommendations / implementation guidance, if appropriate. The next step is to include relevant preliminary
recommendations in the flow chart. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">Suggestion to number the boxes in the flowchart for easier reference, and map the charter question to the boxes. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo4;vertical-align:baseline">
<span style="font-size:11.0pt">Add grace period, redemption grace period - examples of additional Consensus Policies that may be impacted by variants. In this case, at the second-level. Question d4 does cover the second-level life cycle and it seems these elements
would come up during that question.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:11.0pt;color:black">Action Item: Update process flow chart to include additional elements like 1) the new processes envisioned by SubPro 2) additional inputs to the New gTLD Program
process (e.g., application comment, GAC EW, etc.) 3. numbering for boxes 4. upcoming charter questions to be discussed and 5. references to preliminary recommendations.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">AOB</span></b><b><span style="font-size:11.0pt"><o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
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<span style="font-size:11.0pt">None<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Steven Chan</span></b><b><span style="font-size:11.0pt;font-family:"MS Gothic"">
</span></b><b><span style="font-size:11.0pt"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Senior Director, Policy Development Support & GNSO Relations<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Internet Corporation for Assigned Names and Numbers (ICANN) </span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">12025 Waterfront Drive, Suite 300<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Los Angeles, CA 90094-2536</span><span style="font-size:11.0pt;font-family:"MS Gothic"">
</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Email: <a href="mailto:steve.chan@icann.org">
<span style="color:#0563C1">steve.chan@icann.org</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Skype: steve.chan55<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Mobile: +1.310.339.4410<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
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