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</head>
<body lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span lang="EN-US">Dear all, <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Please</span><span style="color:black;mso-fareast-language:EN-GB"> find below the notes
</span><span lang="EN-US" style="mso-fareast-language:EN-GB">and action items </span>
<span style="color:black;mso-fareast-language:EN-GB">from today’s meeting on </span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">Thursday</span><span lang="EN-US" style="mso-fareast-language:EN-GB">,<span style="color:black">
</span>8 December 2022 </span><span style="color:black;mso-fareast-language:EN-GB">at </span><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">1</span><span lang="EN-US" style="mso-fareast-language:EN-GB">3<span style="color:black">:</span>3<span style="color:black">0</span></span><span style="color:black;mso-fareast-language:EN-GB"> UTC.</span><span style="mso-fareast-language:EN-GB">
</span><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Ariel, Steve, and Emily<o:p></o:p></span></p>
<div style="border:none;border-bottom:solid windowtext 1.5pt;padding:0cm 0cm 1.0pt 0cm">
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><b><u><span lang="EN-US"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span lang="EN-US">Notes and Action Items - </span></u></b><b><u><span lang="EN-US" style="color:black;mso-fareast-language:EN-GB">IDNs EPDP Call –
</span></u></b><b><u><span lang="EN-US" style="mso-fareast-language:EN-GB">8 December<span style="color:black"> 2022</span><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span lang="EN-US"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span lang="EN-US">Action Items<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span lang="EN-US"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Item 1</span></b><span lang="EN-US">: Staff to propose on list that beginning in January, calendar invites will be for 13:00 – 15:00 UTC with advance notice if the call needs to be the full 120 minutes.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Item 2:</span></b><span lang="EN-US"> EPDP Team members to share on list if they have expertise or input that could assist with developing the risk assessment on options for string similarity.<o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span lang="EN-US"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span lang="EN-US">Notes<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span lang="EN-US"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><br>
<u>Roll Call and SOI Updates</u><u><span style="font-size:12.0pt"><o:p></o:p></span></u></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><u>Welcome and Chair Updates<o:p></o:p></u></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo11">
<span lang="EN-US">Now that the Council has approved the proposed updated timeline, it’s important to meet this timeline. We’ll be going through the critical path today for the Phase 1 Initial Report.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo11">
<span lang="EN-US">Leadership is asking for a commitment from the group in this final push towards the Phase 1 Initial Report.</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo11">
<span lang="EN-US">String similarity is an important item we need to get through to make progress on several other outstanding issues.</span><o:p></o:p></li></ul>
<p class="MsoNormal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></p>
<p class="MsoNormal"><u>Review of critical path to Phase 1 Initial Report<o:p></o:p></u></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level1 lfo11">
<span lang="EN-US">Slide 4 – Critical Path to Phase 1 Initial Report – the goal is to publish the Phase 1A Initial Report by April 21 2023.</span><o:p></o:p>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">The red box indicates charter questions that need to be closed. Some of these depend on the outcome of discussions on string similarity, so coming to a conclusion on string similarity is an important next step. The final items to cover are
the “catch all” questions. Once language is drafted, it will need to be reviewed (pink box).</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">The blue box indicates items that have gone through initial deliberations. Staff and leadership will finalize draft text and send to EPDP Team for review and input.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">The orange box indicates that the EPDP Team needs to review org input on specific charter questions.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">In March, preliminary recommendations will be consolidated, and Initial Report will be built (orange and yellow boxes). The EPDP Team will have two sessions in Cancun during which the leadership team expects to make progress on bringing together
the Initial Report. </span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">Draft Initial Report will be shared on the mailing list in April, providing the EPDP Team an opportunity to identify any final missing items or other issues (purple box).</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">To get through some of this work in the coming months, calls may need to be longer or more frequent. As a reminder, we will be having a call on 22 December.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">The expectation is that members will be consulting on an ongoing basis with their SO/AC/SG/Cs on the work of this group.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">Question: Is there a reason for the SO/AC/SG/Cs to review the report prior to the public comment period?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">Response: This is a question for the group’s themselves based on how they organize their work. When the draft report is published, groups can submit public comments.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">When the leadership team sends draft text to the EPDP Team for review, it will remain conscious of providing enough time, where possible, for groups to consult with their groups on the language. The critical path anticipates four weeks of
review for draft language.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">There will be a two-week period to review of the whole report. Groups can incorporate feedback from their groups during that period, as well.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">To the extent that groups have concerns about the timeline, the leadership team will seek to be responsive to the extent feasible.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l2 level2 lfo11">
<span lang="EN-US">The leadership team is available to provide a status update to the GAC if that is helpful.</span><o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><u>ICANN Org input on the String Similarity Review hybrid model<o:p></o:p></u></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Slide 6 – Summary – Focus of Analysis, Overview, and Method</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Question: Isn’t Level 2 limited to Primary + Requested Allocatable, as opposed to Primary and All Allocatable?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Response: It was Level 1 that includes Primary + Requested Allocatable, but on the slide, for simplicity, the assumption is that only the primary is being applied for.
</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">The number of TLDs selected are approximately in proportion to the those in 2012 round with respect to scripts.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Slide 7 – Calculate the Number of Comparisons </span><u><o:p></o:p></u></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Number of Comparisons:</span><u><o:p></o:p></u>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
<span lang="EN-US">Level 1: 190</span><u><o:p></o:p></u></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
<span lang="EN-US">Level 2: 343</span><u><o:p></o:p></u></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
<span lang="EN-US">Hybrid: 13,003</span><u><o:p></o:p></u></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
<span lang="EN-US">Level 3: 95,144</span><u><o:p></o:p></u></li></ul>
</li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Slide 8 – Results, including Caveats and Takeaways<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Takeaways:<o:p></o:p></span>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
The mitigation of confusion risks will likely be enhanced from Level 1 to Level 3, but the cost of operating the String Similarity Review will likely increase from Level 1 to Level 3 <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
The added costs will likely be passed onto applicants, given the cost recovery principle <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
Hybrid model is a compromise between Level 2 and Level 3 in reducing computational complexity involving blocked variants<o:p></o:p></li></ul>
</li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Comment: There are different ways to look at the numbers and the data is indicative only. Based on the numbers, the hybrid model is favorable compared to Level 3 but Level 2 is favorable compared to the hybrid model.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">From one perspective, it would be helpful to have examples of the specific comparisons taking place for the specific strings in the summary sheet.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Question: For some strings the difference between the levels is quite significant, but the numbers are smaller for other scripts. Why?<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Response: Some scripts and some strings within those scripts will have more blocked variants. If these blocked variants are taken into account in the comparisons, there will be a spike in the overall number of comparisons.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">For this analysis, the staff team used a mix of scripts that is in proportion to the 2012 round. The labels themselves were chosen randomly to avoid introducing bias.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Slide 9 – String Similarity Process & Hybrid Mode</span><o:p></o:p>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
<span lang="EN-US">Demonstrates where the hybrid model comes into play to help in understanding the operational and cost implications</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
<span lang="EN-US">This flow chart is built on the 2012 process. </span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
<span lang="EN-US">As a reminder, the string similarity review is done by a panel, so more string comparisons will take more resources.</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level2 lfo12">
<span lang="EN-US">Note that the hybrid model may come into play in step 6 (string similarity review) and also step 8 (to the extent that it is used for the string confusion objection).</span><o:p></o:p></li></ul>
</li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Excerpt from org comment: “With added complexity, there is a high probability that the cost will also increase, and that those costs will be passed on to applicants given the cost recovery nature of the program.”<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Org also notes that increasing complexity of the review is associated with increased costs but also longer periods of time to complete the work.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Given the inputs on today’s call are we comfortable moving forward with the hybrid model?</span><o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Potential area for risk assessment – are the risks of failure modes likely/severe enough to justify the additional complexity and costs for applicants?
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Comment: It is important to be conscious of this balance noting the risks of increased application costs deterring applicants for IDN labels. A goal of our work is to promote IDNs.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">Additional consideration – In the future, the string similarity panel will likely need additional expertise to take into account that allocatable and blocked variants will be part of the review.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l7 level1 lfo12">
<span lang="EN-US">One potential approach to the Initial Report is to include Level 2 and hybrid model as alternatives for public comment input.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></p>
<p class="MsoNormal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></p>
<p class="MsoNormal"><u>AOB<o:p></o:p></u></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo13">
<span lang="EN-US">Reminder to use the email list to continue the deliberations between EPDP Team calls.</span><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto;mso-list:l0 level1 lfo13">
<span lang="EN-US">Reminder that Donna will be based in Australia beginning in January. Suggestion to start calls 30 mins earlier and potentially keep the end time the same beginning in January. The calendar invites would be for 13:00 – 15:00 UTC, although
that additional time would not always be needed. </span><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Item 1</span></b><span lang="EN-US">: Staff to propose on list that beginning in January, calendar invites will be for 13:00 – 15:00 UTC with advance notice if the call needs to be the full 120 minutes.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Action Item 2:</span></b><span lang="EN-US"> EPDP Team members to share on list if they have expertise or input that could assist with developing the risk assessment on options for string similarity.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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