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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Hi All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><br>
Please find below the notes and action items from the <a href="https://community.icann.org/x/jZaZDg">
21 September 2023 IDNs EPDP meeting #97</a> at 12:00 UTC.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Best Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Ariel, Steve, and Dan<o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Action Items</span></u></b><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></u></b></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo1;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The chair asked registries and registrars to work on Rec 3.5.4 by next week, including having a discussion together with the ALAC after they finish their review, to find potential solutions to this
recommendation item. <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo1;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The registries and registrars will also work on reviewing and potentially proposing updated language for I.G. 3.6 by next week.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo1;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The team will review the proposed Rec 4.4 for discussion next week.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Notes<o:p></o:p></span></u></b></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Roll Call and SOI Updates (2min) </span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Welcome and Chair Updates (5min)</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level1 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The chair welcomed everyone to the call and started by updating the team on the .Quebec situation. <o:p></o:p></span>
<ul style="margin-top:0in;padding-inline-start:48px" type="circle">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level2 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">EPDP Leadership will respond to comments sent regarding this topic to let them know that GNSO Council will be taking over responsibility in that matter.<o:p></o:p></span></li></ul>
</li></ul>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></b></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Review of comments for Rec 3.5, I.G. 3.6, and Rec 4.4 (90 min)</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Staff described the proposed language for Recommendation 3.5 that was circulated on the IDNs EPDP mailing list for review<o:p></o:p></span>
<ul style="margin-top:0in;padding-inline-start:48px" type="circle">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level2 lfo3;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">They then described comments received from team members representing the registrars, registries, and ICANN Org on Rec 3.5.4 and I.G. 3.6<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level2 lfo3;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">It was pointed out that the recent board resolution on “singular vs plural” (see recommendation 24.3
<a href="https://www.icann.org/en/system/files/files/scorecard-subpro-pdp-board-action-10sep23-en.pdf">
<span style="color:#1155CC">https://www.icann.org/en/system/files/files/scorecard-subpro-pdp-board-action-10sep23-en.pdf</span></a>) may be of note for these items. This also leaves a possibility for these items to be covered by the implementation team and
not the EPDP. <o:p></o:p></span>
<ul style="margin-top:0in;padding-inline-start:48px" type="square">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level3 lfo3;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">A different team member asked to see possible examples of this in action.<o:p></o:p></span></li></ul>
</li></ul>
</li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">It was replied that end users have to deal with “equivalent” domain names on a regular basis, due to a variety of factors. At the end of the day, it may be confusing but the important domains for
this team to consider are names that are registered. Having the variants activated vs not activated can create confusion in different ways. This participant would also like to see scenarios that could be presented to applicants to reduce the confusion.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The chair pushed back on providing examples and instead posed the idea to the team on what if the question was about permutation issues instead of user confusion. <o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">One comment submitted asked about user-confusion and the burden placed on applicants for IDN TLDs. <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level2 lfo5;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Another team member responded to these comments from the perspective of the At Large, including a discussion about subjectivity of the criteria for applicants.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level2 lfo5;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The chair discussed their approach to re-wording 3.5.4. This included the idea of not having a ceiling (as described in 8.1) and addressing the concerns of the team by including more specific criteria
within all of 3.5 (incl. 3.5.4) about the top and second level. This is to make sure the applicant understands permutations and the challenges that could arise because of that. If the language is not agreed upon, everyone is open to compromise, and this is
part of the process. <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level2 lfo5;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">ICANN staff described a scenario where there may be user confusion:<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Instead of getting one domain they expected, they get 16 variants, without knowledge of what this means or how to make this work.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level3 lfo5;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">There is not really a compliance issue at play to verify information at the registration level, but it is about providing awareness of variants at the time of application.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">A team member from the ALAC asked for additional time to review the proposed language due to recent travel<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level2 lfo5;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">ACTION ITEM: The chair asked registries and registrars to work on Rec 3.5.4 by next week, including having a discussion together with the ALAC after they finish their review, to find potential solutions
to this recommendation item. <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level2 lfo5;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">They are trying to address the potential for frivolous applications and for the applicants to demonstrate that they understand the potential consequences of a new gTLD, with up to four free variants.<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Once it is in the registry agreement, the applicant will not be held to much of their application agreement (outside of application fee and registration information)<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Staff also described Implementation Guidance 3.6, with the comments received on this from team members<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">ACTION ITEM: The registries and registrars will also work on reviewing and potentially proposing updated language for I.G. 3.6 by next week.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Staff then described the language proposed by leadership for Recommendation 4.4<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">A team member commented that the language is very similar to that in the 2012 Applicant Guidebook. <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Staff affirmed that this is the source of much of Rec 4.4. but adapted for variants.<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">There is a concern that this may not be relevant due to a revised applicant guidebook. <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Leadership described the reason for duplication being that there is no new guidebook at this time and that it is unsure what a new guidebook will say. <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The team member agreed with this and approved of the current text as long as it does not create conflict with the future guidebook.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">ACTION ITEM: The team will review the proposed Rec 4.4 for discussion next week.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Timeline and Consensus Call Updates (20 min)</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The updated timeline for the phase 1 final report was presented by staff. Presuming that Recs 3.5 and 4.4 and I.G. 3.6 can be finalized by 28 September, the timeline covers the consensus call starting
on or around 28 September and concluding by 16 October. ICANN78 starts later that same week and there are three sessions planned for the EPDP in Hamburg - two on Sunday, one on Monday 23 October. The third and final session will be the final opportunity to
resolve any challenges to the consensus designation. The Goal at this meeting is to inform the GNSO Council that the Phase 1 Initial Report is complete during the Council Session on 25 October. If there are any recommendations without full consensus, minority
statements would be due on 30 October. Finally, on or before 9 November, the plan is to submit the Phase 1 Final Report to the GNSO Council.<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Initial feedback from team members was positive for the timeline.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The consensus call process was then detailed by Staff. The consensus call is for just the recommendations and not the report as a whole. More information on the consensus call is located in the EPDP
Charter. The steps for this process are as follows: Propose Consensus Designation, Initiate Consensus Call, Member Confirmation, Minority Statement, and Final Report Documentation. <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Of note is that while there may be multiple representatives from individual stakeholder groups, constituencies, and bodies, each group will only receive one comment. <o:p></o:p></span></li></ul>
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<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></b></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">AOB</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The chair adjourned the call.<o:p></o:p></span></li></ul>
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