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<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Hi All,</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><br>
Please find below the notes and action items from the </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://community.icann.org/x/1YyZDg"><span style="color:#1155CC">12 October 2023 IDNs EPDP meeting #100</span></a><span style="color:black">
at 12:00 UTC.</span><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Best Regards,</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Ariel, Steve, and Dan </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal" style="border:none;padding:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">ACTION ITEMS</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The team will book travel for the Face-to-Face workshop by 16 October<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo1;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The team will complete the Consensus Call Process by 21 October<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo1;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Leadership will review the language used in the D4 Team Response, but recommendations will not be changed at this time.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo1;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The ALAC team will review Preliminary Recommendation 5 and the proposed edits in the document.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">NOTES</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Roll Call and SOI Updates (2min) <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Welcome and Chair Updates (5min)<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The Chair welcomed everyone to the 100th call of the EPDP WG.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">They also reminded the team about the December face-to-face meeting in Kuala Lumpur and the travel notices that were sent by ICANN Travel Support, which has a deadline for booking of 16 October.<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">ACTION ITEM: The team will book travel for the Face-to-Face workshop by 16 October<o:p></o:p></span></li></ul>
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</li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Review of comments on Rec 3.5, IG 3.6, and Rec 4.4 (20)<o:p></o:p></span>
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<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Staff went over the scenario of a gTLD variant application and ccTLD application being submitted at the same time and what would happen.<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">In the proposed text shared by Leadership in 4.4.3.1 this is accounted for, and this received support from the Team.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level3 lfo2;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">There was a discussion about the role of ccTLDs and GeoTLDs for 4.4.3.2.<o:p></o:p></span></li></ul>
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</li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">There may be a need to clarify 4.4.3.2.2 and specify the role of GeoTLDs <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level4 lfo3;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">One team member asked if this is related to string similarity<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level4 lfo3;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Another proposed changing “required approval” to “when required” to 4.4.3.2.1 to cover cases where Geographic TLD applications are required but also as to not preclude other types of applications. <o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">This was agreed to by the team<o:p></o:p></span></li></ul>
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level4 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Staff added to the discussion by saying the text in 4.4.3.2.1 originally came from the 2012 Applicant Guidebook <o:p></o:p></span></li></ul>
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<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Staff discussed the change from “contention” to “conflict” to be clearer in 4.4.3.3 that this is not about string contention resolution, but other conflict.<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">This was agreed to by the team.<o:p></o:p></span></li></ul>
</li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Finally, staff discussed updated rationale language in the document to reflect changes made over the past meetings and proposals from the team. <o:p></o:p></span>
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<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level3 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">This included the change from “retrospective” to “retroactive” throughout the document to better reflect the actual intent of the policy<o:p></o:p></span></li></ul>
</li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The chair reminded the team that pending no further comments, the language presented in the Phase 1 Final recommendations during this call will be the language put into the Consensus Call. <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">There were no additional comments, and the text should be considered final<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Review of Consensus Call Procedures<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The updated timeline for the Consensus Call process was shared<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The Consensus Call will be initiated today, 12 October and concluded no later than 21 October (during ICANN78).<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">ACTION ITEM: The team will complete the Consensus Call Process by 21 October.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">If there are any challenges to consensus designations, they will be resolved no later than 23 October.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level3 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The goal is to inform the GNSO council of a finalized Phase 1 Final Report on 25 October.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level3 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Minority Statements would be due 30 October, if applicable.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level3 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">9 November is the deadline for submission for the Phase 1 Final Report.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The process was summarized, with the designations of consensus call being described, as well as the steps from initiating the Consensus Call, Confirming Member acceptance / non-acceptance, Drafting
of Minority Statements, and the Final Report Documentation. <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The levels of designation for consensus were asked about by a member of the team. It was shared that the GNSO uses their own levels of consensus and that is why they may seem different than the levels
used in other SO/ACs.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level3 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Consensus decisions are made on an individual member basis, unless a Group has more than one representative, then they will speak together. Each delegation will get one vote.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Review of the phase 2 charter questions (90min)<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">There was a discussion on the language in Preliminary Recommendation (PR) 2<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">It was suggested to replace registered with activated, which was agreed to by the team after clarification by the recommender. <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level3 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Rationale for PR 2 and PR 3 were also discussed in relation to the grandfathering recommendation in PR 2 and general wording questions in PR 3<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The D4 team response was discussed for the proposed change from “allocatable” to “allocated” and the technical background for the lifecycle of the process. <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">This seems to be addressed in Final Recommendation 9.3 of the Phase 1 Final Report.<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The flow chart in the recommendation visualizes this correct verbiage to use but does not adequately address allocated vs allocatable.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level4 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Per the chart, allocatable encompasses withheld-same-entity, delegated, allocated<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">ACTION ITEM: Leadership will review the language used in the D4 Team Response, but recommendations will not be changed at this time. <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level5 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Rationale is a possible venue to reflect these ideas.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The rationale for PR 5 received a few comments and edits that were discussed. Specific cases for source labels were discussed <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Each namespace has its own rules. They are independent gTLD and the registries set their own processes. A team member discussed this along with the process to calculate the disposition of a variant
domain under a variant gTLD in a superset. The primary gTLD source is straightforward but adding a variant gTLD in the set complicates the matter.<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">One recommendation would be for the registrant to select the primary label for each variant gTLD. Not one primary label across ALL variant gTLDs, but one per EACH gTLD. <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level4 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">A question from a different team member about source disposition was asked about whether they must be registered and how they will be defined.<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level4 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The proposed edits will be accepted after discussion by the team, which is believed to be sufficient to address the above discussion. <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">ACTION ITEM: The ALAC team will review Preliminary Recommendation 5 and the proposed edits in the document.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">There was also discussion related the topic addressed in RFC 2119 (Should vs Must)<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The rationale for PR 5 will be addressed at ICANN78, as well as PR 5 itself at a later date.<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">AOB (3min)<o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Leadership and Staff discussed a plan / rough agenda for ICANN78. Probable topics include: <o:p></o:p></span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Continued Discussion of Source Domain: D4 <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level3 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Identifying the Same Registrant: C3, C3a (TechOps presentation) <o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level3 lfo4;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Variant Domain Transaction Fees: D5 <o:p></o:p></span></li></ul>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">There will be no Call on 19 October due to ICANN78 Travel.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The Chair wished everyone safe travel to Hamburg and adjourned the meeting.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">
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