[Gnso-epdp-team] REMINDER: Travel Planning to Los Angeles/ alternates needed by Tuesday, 28 August 2018
terri.agnew at icann.org
Mon Aug 27 17:39:32 UTC 2018
As a reminder, please confirm by Tuesday, 28 August at the latest whether any alternates are replacing any members for the whole duration of the F2F meeting or a significant period of the F2F meeting (as outlined below) as staff needs a confirmation of number of attendees ASAP. To confirm an alternate replacement for a significant period of the F2F meeting, or the whole duration of the F2F meeting, please complete the following form: https://docs.google.com/forms/d/e/1FAIpQLScuCvS7vKS4MuaXwJmDcUHtOTskg6t5qrSETKlCKgokRK17gA/viewform
To date, two confirmations have been received (Lindsay Hamilton-Reid (RrSG) will be replacing Emily Taylor (RrSG) and Fiona Asonga (ISPCP) will be replacing Esteban Lescano (ISPCP) for the whole duration of the F2F meeting)
From: Gnso-secs <gnso-secs-bounces at icann.org> On Behalf Of Terri Agnew
Sent: Thursday, August 23, 2018 11:56 AM
To: GNSO EPDP <gnso-epdp-team at icann.org>
Cc: gnso-secs at icann.org
Subject: Re: [gnso-secs] [Gnso-epdp-team] Travel Planning to Los Angeles
To get travel ready, those members who cannot attend in person and will assign an alternate for travel or a portion of the meeting, please complete the Alternate Assignment form (see below - point 2) by Tuesday, 28 August 2018.
Members and Liaisons; ICANN Constituency Travel has sent out emails with your travel information. Please submit air or travel by Friday, 24 August 2018. If you have not received this email, let us know right away at gnso-secs at icann.org<mailto:gnso-secs at icann.org>
From: Gnso-epdp-team <gnso-epdp-team-bounces at icann.org<mailto:gnso-epdp-team-bounces at icann.org>> On Behalf Of Kurt Pritz
Sent: Thursday, August 23, 2018 11:36 AM
To: GNSO EPDP <gnso-epdp-team at icann.org<mailto:gnso-epdp-team at icann.org>>
Subject: [Gnso-epdp-team] Travel Planning to Los Angeles
After reviewing the chat and content of our call Tuesday, 21 August, it has been decided to proceed with the meeting in Los Angeles as proposed. (See bullet three, below.)
1. Members who are attending in person already should have travel arrangements in process.
2. Members unable to attend should have designated their alternates for attendance, who should be in contact with ICANN regarding travel arrangements. (See Alternate Assignment form, https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_forms_d_e_1FAIpQLScuCvS7vKS4MuaXwJmDcUHtOTskg6t5qrSETKlCKgokRK17gA_viewform&d=DwICAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=vQ2i4VpDE5jCDO8kgW8NWHLifILv4nhnKO4qq_baiMU&s=8uyQjjElasD_uqs3x4A7-YvVb1vH2SJwt0vdmVSXkQ0&e=) Remote participation is available for members that prefer to participate remotely instead of designating an alternate.
3. Members who are attending but will miss a portion of the meeting should designate an alternate who will replace that member when they are gone from the meeting for a significant period. That alternate will be permitted to sit in on the entire three-day meeting but participate only when the member is absent from the meeting. In these cases, alternates will not be provided travel funding. Travel funding is allocated based on the number of members in each group.
Remote participation will also be available for those members that prefer to participate remotely instead of designating an alternate.
If any of the above is not clear or if you have questions, you can contact me, Rafik or the ICANN Support Team.
Through this email, I am asking Terri Agnew to follow up with you to ensure all necessary travel is planned and funded.
I am looking forward to the meeting and commit to work with the support staff to make the effort on your part worth your while.
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