[Gnso-epdp-team] Additional Information - Accuracy
alan.greenberg at mcgill.ca
Thu Dec 13 14:34:47 UTC 2018
The intent of this PDP is to ensure that ICANN can continue to fulfill its mission in compliance with the GDPR. Implicit in this is to ensure that ICANN's contracted parties can also operate in compliance with the GDPR.
Registrant data accuracy is important as indicated by the accuracy provisions currently in the RAA and as evidenced by the ICANN resources put into the ARS. We are not asking that this PDP address accuracy as such, or provide methodology to improve it. All we are looking for is a Purpose that will allow ICANN to continue to address the issue. Creating such a purpose is not a major undertaking and it will not unduly delay our entire process.e
You and Alan W reference the RAA Accuracy Program Specification. If that applied to all gTLD registrations it would indeed be sufficient. But it doesn't. It applies only to new registrations, registrations that are being transferred to a new registrar, or a change to the WHOIS or registrant account details. That leaves an estimated 180,000,000 registrations that it does not apply to.
Aside from being a crucial part of ICANN's responsibility. It is also a GDPR responsibility. GDPR Article 5 (d) reads "accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (accuracy)".
So data must be accurate in regard to the purposes for which it is processed. We have purposes (2 and 6 are examples) where the processing is the transfer to parties who have a reasonable expectation of accuracy.
At 13/12/2018 08:15 AM, Amr Elsadr wrote:
Very much agree with all 3 of the notes by Alan below. In terms of the EPDPâs limited scope, I donât see what we might be attempting to achieve by pursuing the topic of accuracy. Even if the practicalities involved (such as potential reasonable steps to be taken to correct or delete inaccurate data) might require further deliberation, either now or during the January F2F meeting, what is the overall objective we are aiming for that isnât already addressed by existing policies, such as the WHOIS Accuracy Program Specification? And considering Alanâs (in my view) accurate description of the scope of this EPDP being to either confirm or amend the provisions of the Temporary Specification, how would this objective fit within this scope?
I donât see any mention of accuracy in the Temporary Specification, except for one in which it is included in a quote from the bylaws in section 4.3, and another in Appendix C, where Article 5 of the GDPR is basically repeated, and which Alan has addressed in Note 1 below. Furthermore, I donât see a review of WHOIS accuracy mentioned anywhere at all in the EPDP Teamâs Charter. Unlike the topic of the access model, I donât even understand how accuracy fits within the mandate of the next phase of the EPDP.
In terms of a substantive look at the existing WHOIS Accuracy Program Specification, I would be happy to review this specification at some point in the future (in another PDP). It does include a few âreasonableâ scenarios in which data accuracy might need to be enhanced, either by validation or verification of this data. However, the very tight deadline of 15 days in which this is required to be done - with failure to do so resulting in the RNH being penalized by suspension of a domain name involved - does not seem reasonable to me at all. GDPR addresses accuracy as a right of the data subject, not as an obligation that would result in the data subject being held accountable. So again
¦, this seems to me to be completely out of scope of what we need to get done over the next couple of months.
Unless we first have a clear understanding and agreement on how this is relevant to our current work, and what we would like to achieve by pursuing it, I donât see how it is constructive to spend more of the little time we have left on this issue.
On Dec 11, 2018, at 2:02 PM, Alan Woods <alan at donuts.email<mailto:alan at donuts.email>> wrote:
Thank you Margie for this comprehensive review.
I have 3 notes.
1) Regarding the ICO statement: "So if you are using the data to make decisions that may significantly affect the individual concerned or others, you need to put more effort into ensuring accuracy." To be clear the 'you' here is relating to the controller's use of the data and whether that use, by the controller, in the processing of inaccurate data, has a significant impact on the rights of the data subject, or 'others'. The USE of this data by the controller is the registration of a domain or the application of our T&Cs; this is not referring to the use by a 3rd party (be that the registrant or indeed from your POV, Facebook). So from the Controller's POV, all registration data is tested and the registrant is indeed required to confirm that data (WHOIS Accuracy Specifications). This seems very reasonable, given the data collected and the use to which it is put. Are you expecting the controller to second guess, not 1 but 2 (collection and confirmation process) approvals of the data subject, when the objective is to ensure that the registrant is contactable, in the event of query on the domain. Furthermore, there is a secondary system of accuracy testing, insofar as where WHOIS data is found to be inaccurate, a complaints process does exist, and let's not forget that the consequence for the registrant for not updating their data, is the suspension of their domain. (Which, as Stephanie Perrin has rightly reminded us, is a pretty severe and hefty consequence for the data subject on a very tight turnaround)
"Other" interests : Beyond this, the impact of inaccurate registration data in the USE by the controller, i.e. the registration of the domain, to your interests as an 'other', if I may surmise, only goes so far as to your ability to seek redress for matter you perceive to be IP infringement in the domain name itself. Continued inaccuracy of the registrant data (if any remains) does not however affect the availability of the RPMs which do not require the registration data to be accurate, as under the temp spec, even doe claims are now valid. In addition should you choose to go the court route, obtaining service, substituted or otherwise, should be a simple matter for any lawyer. I fail to see the how the 'use', therefore is objectively prejudicing you, or how more watertight accuracy would make any substantial difference on the avenues already available. I must say it seems pretty unnecessary, and likely unreasonable, given the use to which the data is put!
So my point is I fail to see how the use of the data, by the controller, is substantially prejudicing the interests for which the BCs stand. Accuracy in this context, and the safeguards inbuilt are objectively reasonable given the nature of the data and the avenues of redress present. As such, this is accuracy sufficient to meet the requirements of the GDPR.
2) SCOPE I am also struggling to see how this is in scope of the ePDP team. Our task, again, is to decide whether the provisions of the temp spec are capable of being confirmed as consensus policy, with or without modification, as is necessary, to ensure compliance with Data Protection law. Our job is not to rewrite the WHOIS accuracy specification, but to apply the expectations of the GDPR (and other legislation as may be applicable). As written, the temp spec's approach to accuracy vis Ã¡ vis the use of the data in the registration process, is reasonable in the circumstances, and prejudice caused by inaccuracy present is mitigated by the availability of redress mechanisms that are not actually dependent on the accuracy of the data, surely this is objectively a sufficient level of accuracy for that purpose.
3) Viable Alternative? Although I don't believe an alternative is necessary, nor do I believe this task is in scope for the ePDP, you have also have not provided us with a workable or viable alternative . Perhaps you could provide us with such a viable option as to how you think accuracy may be improved in the registration of a domain, in a manner that is proportional to the objective of the use (i.e the registration). Perhaps then we may be in a position to make a recommendation to the GNSO for future policy development?
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On Sat, Dec 8, 2018 at 12:49 AM Margie Milam <margiemilam at fb.com<mailto:margiemilam at fb.com>> wrote:
I was asked to provide further background for the accuracy discussion after yesterdayâs EPDP call. Here is some information to frame our further analysis:
This EPDP was chartered âto determine if the Temporary Specification...should become an ICANN Consensus Policy, as is or with modifications, while complying with the GDPR and other relevant privacy and data protection law.â In order to fully comply with GDPR, data -- the very subject of this EPDP -- is required to be accurate.
According to Article 5.1(d) of the GDPR, personal data shall be "accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay." Article 39 also has similar language. Within the GDPR, this is the second of three principles about data standards, along with data minimization and storage limitation that needs to be addressed. While we have had much discussion about data minimization and storage limitations, whatâs clearly missing to finalize our deliberations and output about data standards is our discussion about data accuracy requirements.
The ico. (Information Commissionerâs Office in the UK) points out in its writings on âPrinciple (d): Accuracyâ<https://urldefense.proofpoint.com/v2/url?u=https-3A__ico.org.uk_for-2Dorganisations_guide-2Dto-2Dthe-2Dgeneral-2Ddata-2Dprotection-2Dregulation-2Dgdpr_principles_accuracy_-23steps&d=DwMGaQ&c=5VD0RTtNlTh3ycd41b3MUw&r=_4XWSt8rUHZPiRG6CoP4Fnk_CCk4p550lffeMi3E1z8&m=h0lLMkeUF_rn5GMhlS2z3vK51MHCcjEetUszEZTvxyg&s=RhTeIrHiyk5mS4H700KfDrYVVkEJElZPkbQjxDs2DOs&e=> that one of the new features of GDPR as compared to the principles under its predecessor is that there is now a âclearer proactive obligation to take reasonable steps to delete or correct inaccurate personal data.â The ICO notes that while â[t]here are clear links here to the right to rectification, which gives individuals the right to have inaccurate personal data correctedâ
â[i]n order to ensure that your records aare not inaccurate or misleading in [the case of personal data someone else provides], you must:
take reasonable steps in the circumstances to ensure the accuracy of the information; and
carefully consider any challenges to the accuracy of the information.â
The ico. goes on to say that âThe more important it is that the personal data is accurate, the greater the effort you should put into ensuring its accuracy. So if you are using the data to make decisions that may significantly affect the individual concerned or others, you need to put more effort into ensuring accuracy. This may mean you have to get independent confirmation that the data is accurate.â We can all agree that the accuracy of domain name ownership is paramount to collection of WHOIS/Registered Name Holder data in the first instance. In addition, since this data will be used by others (with a lawful interest), ensuring that it is accurate for them is relevant.
This isnât a new concept for discussion, as you may recall that the European Commissionâs technical input on ICANN's proposed GDPR-compliant WHOIS models<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_system_files_files_gdpr-2Dcomments-2Deuropean-2Dcommission-2Dunion-2Dicann-2Dproposed-2Dcompliance-2Dmodels-2D07feb18-2Den.pdf&d=DwMGaQ&c=5VD0RTtNlTh3ycd41b3MUw&r=_4XWSt8rUHZPiRG6CoP4Fnk_CCk4p550lffeMi3E1z8&m=h0lLMkeUF_rn5GMhlS2z3vK51MHCcjEetUszEZTvxyg&s=YxaHZrnJlPuW_9bhzSZjJ7TOa-8_9ht63KuwYlhHWxA&e=> underscored the GDPR's "Accuracy" principle and made clear that âreasonable steps should be taken to ensure the accuracy of any personal data obtainedâ for WHOIS databases and that ICANN should be sure to incorporate this requirement in whatever model it adopts.
The ico. points out that<https://urldefense.proofpoint.com/v2/url?u=https-3A__ico.org.uk_for-2Dorganisations_guide-2Dto-2Dthe-2Dgeneral-2Ddata-2Dprotection-2Dregulation-2Dgdpr_accountability-2Dand-2Dgovernance_&d=DwMGaQ&c=5VD0RTtNlTh3ycd41b3MUw&r=_4XWSt8rUHZPiRG6CoP4Fnk_CCk4p550lffeMi3E1z8&m=h0lLMkeUF_rn5GMhlS2z3vK51MHCcjEetUszEZTvxyg&s=UWaASFRkG2npkSZLHMfzDbjdajEbgoyFxk7wLtqAmbc&e=> â[o]ne of the biggest changes introduced by the GDPR is around accountability a new data prrotection principle that says organisations are responsible for, and must be able to demonstrate, compliance with the other principles ... [y]ou now need to be proactive about data protection, and evidence the steps you take to meet your obligations and protect peopleâs rights.â With the main thrust of the EPDP being to ensure that the WHOIS policies ICANN and the contracted parties adopt comply with the principles of the GDPR, these accountability principles shouldnât be taken lightly.
Consistent with these commitments and the GDPR, accuracy is an issue fully within scope of the EPDP so that ICANN and contracted parties proactively address how they will ensure the accuracy of data in the first place, not just how they rectify inaccurate data brought to their attention after collection -- we simply see no way around the EPDP affirmatively addressing the GDPRâs accuracy principle in our deliberations and output. Especially since accuracy is addressed in the Temp Spec itself (see 4.1), which states ICANN is responsible for âMaintenance of and access to accurate and up-to-date information concerning registered names and name serversâ.
Dbata accuracy needs to be addressed both proactively as well as retroactively. As the ico. states<https://urldefense.proofpoint.com/v2/url?u=https-3A__ico.org.uk_for-2Dorganisations_guide-2Dto-2Dthe-2Dgeneral-2Ddata-2Dprotection-2Dregulation-2Dgdpr_accountability-2Dand-2Dgovernance_&d=DwMGaQ&c=5VD0RTtNlTh3ycd41b3MUw&r=_4XWSt8rUHZPiRG6CoP4Fnk_CCk4p550lffeMi3E1z8&m=h0lLMkeUF_rn5GMhlS2z3vK51MHCcjEetUszEZTvxyg&s=UWaASFRkG2npkSZLHMfzDbjdajEbgoyFxk7wLtqAmbc&e=> âAccountability is not a box-ticking exercise. Being responsible for compliance with the GDPR means that you need to be proactive and organised about your approach to data protection, while demonstrating your compliance means that you must be able to evidence the steps you take to comply.â The ico. goes onto say that âDocumenting this information is a great way to take stock of what you do with personal data. Knowing what information you have, where it is and what you do with it makes it much easier for you to comply with other aspects of the GDPR such as making sure that the information you hold about people is accurate and secure.â (emphasis added)
To that end, the WHOIS policy developed by the EPDP needs to incorporate steps for contracted parties to be in compliance with the GDPR accuracy being one facett of compliance. The WHOIS Accuracy Reporting System Reports showed that the accuracy levels are unacceptably low.
We see the policy discussion on accuracy focused in three areas:
Collection: At intake, we should consider whether the current forms of validation are sufficient. In this regard, it may be useful to include in the ccTLD survey a request to see what validation is done by the EU based ccTLDs.
Maintenance: Once data is collected, Article 5 of the GDPR says that data must be âkept up to dateâ, which seemingly requires some sort of process that could be developed.
Rectification: Article 5 of the GDPR says that ICANN and the contracted parties must âensure that personal data that are inaccurate
are erased or rectifieed without delayâ and so, a uniform method to report and rectify inaccurate data could be considered.
Because there are so many facets to this conversation, perhaps the best way to address this is to talk about this in Toronto, at our F2F.
All the best,
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