[Gnso-epdp-team] Proposed approach for reviewing and finalizing the Initial Report - please take note of first deadline for Monday 5 November

[Amr Elsadr]

Hi,

NCSG members of the EPDP team have been working on a review of the initial report, however, it is unlikely that we will meet the deadlines over the next couple of days as they are listed in the table below.

What I do predict we can do is deliver both action items for the EPDP Team members (the Monday 5 Nov and Wednesday 7 Nov tasks) by late Wednesday or Thursday before the EPDP call at the latest. This is an (hopefully accurate) estimate of when I believe we will be able to deliver.

Thanks.

Amr

> On Nov 2, 2018, at 5:42 PM, Marika Konings <marika.konings at icann.org> wrote:
>
> Dear All,
>
> Please note that there was a mix up in the dates / days in the table below, this has now been updated so please use this version as your reference. Also, as requested, please find attached a Word version of the Initial Report. Please do not redline, but use the following form to provide your input https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit.
>
> Best regards,
>
> Caitlin, Berry and Marika
>
> From: Gnso-epdp-team <gnso-epdp-team-bounces at icann.org> on behalf of Marika Konings <marika.konings at icann.org>
> Date: Thursday, November 1, 2018 at 4:23 PM
> To: "gnso-epdp-team at icann.org" <gnso-epdp-team at icann.org>
> Subject: [Gnso-epdp-team] Proposed approach for reviewing and finalizing the Initial Report - please take note of first deadline for Monday 5 November
>
> Dear All,
>
> Per our discussion today, please find hereby the proposed approach for reviewing and finalizing the Initial Report. Attached you will find the version of the Initial Report that was presented during the meeting earlier today. Line numbers have been included to facilitate referencing / identifying sections. Please take specific note of the first deadline for Monday 5 November to flag responses to charter questions and/or preliminary recommendations that need to be considered (apart from those that have already been identified).
>
> When
>
> What
>
> By whom
>
> Why
>
> Monday 5 November
>
> Team to flag responses to charter questions and/or preliminary recommendations that need to be consideredand why, identifying concerns/issues to be further discussed (as a reminder, all items highlighted in blue will be further considered / reviewed and so need not be raised). This is intended to capture sections requiring additional discussion - specific edits not needed at this point, just a general description of the discussion or re-litigation that is recommended.
>
> EPDP Team members
>
> To allow leadership team & staff plan meeting schedule and topics to be addressed in upcoming meetings.
>
> Tuesday 6 November
>
> Put forward list of outstanding issues & call schedule to address outstanding issues
>
> Leadership Team / Support Team
>
> Plan remaining meetings as well potential additional ones to address issues identified
>
> Wednesday7November (at the latest)
>
> Submit specific substantive comments / edits on the mailing list by:
>
> ·         Identifying the line number and issue of concern
>
> ·         Put forward proposed changes (factoring in the view points of others and discussions held until date – no reopening of previously agreed upon items)
>
> ·         Outline the rationale for proposed change(s)
>
> Submit these by using this google doc:https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit
>
> EPDP Team Groups (SG/C/ACs – not individual comments)
>
> Capture and create inventory of specific comments to be reviewed and addressed by the EPDP Team.
>
> Thursday 8November
>
> Share list of comments that need further review / discussion. Schedule additional calls as needed to review and discuss substantive comments submitted.
>
> Leadership team / Support Team
>
> Develop systematic way for reviewing input provided with the objective of finalizing the Initial Report for publication
>
> Friday 16 November
>
> Publish proposed final version of Initial Report for EPDP Team review. Minor updates (grammatical issues or other) can be flagged off-list to staff for fixing prior to publication.
>
> Support Team
>
> Allow for ‘final’ review to identify minor issues that should be fixed prior to publication.
>
> Monday 19 November
>
> Publish Initial Report for public comment
>
> Support Team
>
> We appreciate that meeting these deadlines will require substantial work from all involved – we hope we can count on your support.
>
> Best regards,
>
> Caitlin, Berry and Marika
>
> Marika Konings
>
> Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN)
>
> Email: marika.konings at icann.org
>
> Follow the GNSO via Twitter @ICANN_GNSO
>
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> <Draft - Initial Report - EPDP with recs line numbered - 1 November 2018.docx>
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