[Gnso-epdp-team] Notes and action items - EPDP Team Meeting #17 - 29 August 2019

[Caitlin Tubergen]

Dear EPDP Team,

 

Below, please find the notes and action items from today’s EPDP Team extraordinary meeting.

 

As a reminder, the next EPDP Team meeting will be Thursday, 5 September at 14:00 UTC.

 

Best regards,

 

Marika, Berry, and Caitlin

--

 

EPDP Phase 2 - Meeting #17

Thursday, 29 August 2019 at 20.00 UTC

 

Action Items
Support Staff to populate the zero draft into a Google Doc, and invite team members to provide any additional comments or expressions of concern by Thursday, 5 September 2019. Comments will be used to create the 0.1 draft for discussion in Los Angeles. Please find the Google doc here: https://docs.google.com/document/d/1TKw8tOe0qgkXgBNLjVxb7l7tu20UF9t-/edit#.
Support Staff to distribute a survey which will allow EPDP Team Members to rank topics or add topics they wish to discuss in Los Angeles.
Support Staff to provide a list of issues that need to be further explored and invite Team Members who would like to draft an issue write-up for that topic. Based on the collective write-up, the Team could begin discussing the issue in Los Angeles or beyond. (An example would be financial considerations.) Please find the table here: https://docs.google.com/document/d/12DH3LoKyqLKzpxOo7fhqaXkKWDs0jFmN/edit.
Notes 

These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/ZwPVBQ.

 

EPDP Phase 2 - Meeting #17

Proposed Agenda

Thursday, 29 August 2019 at 20.00 UTC

 

1.               Roll Call & SOI Updates (5 minutes)

 

·         Attendance will be taken from Zoom

·         Remember to mute your microphones upon entry to Zoom.

·         Please state your name before speaking for transcription purposes.

·         Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.

 

2.               Confirmation of agenda (Chair)

 

·         No objections to the agenda.

 

3.               Overview of Zero Draft in Preparation for F2F Meeting

 

·         Support Staff tried to capture elements, principles, and building blocks from Phase 2 deliberations as well as Phase 1 deliberations. 

·         The group will need to review whether the elements need to be removed or translated into requirements. 

·         There is also a flow chart, in which the elements of an SSAD are described visually. It is broken down into the demand side (third party requestor), the supply side, and the system itself (the technical part). 

·         There is also a more detailed evaluation of a possible 6(1)(f) analysis.

·         The diagram also allowed EPDP Leadership to show where the different building blocks fit and where there may still be gaps. 

·         In each of the building blocks, it shows which topic in the worksheet it relates to. Questions highlighted in yellow are the questions identified in putting together this zero draft.

·         At the end of the document, there is also implementation guidance provided.

·         This zero draft is nothing but the proposal for the beginning of further work. If approved by the Team, we will continue to build upon it and structure the discussion in Los Angeles based upon it. 

 

                EPDP Team Feedback:

 

·         As a starting point for the meeting in Los Angeles, this is a viable document. One thing that should be added to it would be a discussion about accreditation and possibly eliminate the discussion of user groups (building block C) - that may come out of the discussion of accreditation.

·         Thank you to staff for putting this draft together. It is easy to trace back where the building blocks came from. Regarding building a schedule around the F2F meeting - the items in the draft are items the Team is already covered. What is more interesting are the items not covered - the focus on LA should be what is not currently covered in the zero draft. No objections with using this as a starting point.

·         User groups / authentication and outside counsel input should be focus for F2F meeting

·         Building Block C could be a useful discussion in Los Angeles, and should be left in. 

·         It might be helpful to allow updates to the zero draft to reflect discussions between now and LA. And agreed that it would be important to flag topics not covered & defined such as what does automation mean

·         Is the intention of this document to come up with a general and abstract policy? It may be helpful to work on some standardized scenarios where concrete scenarios are written up and where we determine that disclosure under certain circumstances is OK. Consider adding three building blocks: contingency planning, legal building block to cover arrangements that need to be executed from the parties involved, and a periodic evaluation of the system.

 

                Should the zero draft be frozen?

 

·         Yes. 

·         Action: Support Staff to populate the zero draft in a Google Doc, and invite team members to provide any additional comments or expressions of concern by Thursday, 5 September 2019. Comments will be used to create the 0.1 draft for discussion in Los Angeles. Following F2F, we will produce a 1.0 draft.

·         Action: Support Staff will distribute a survey which will allow EPDP Team Members to rank or add topics they wish to discuss in Los Angeles.

·         Some building blocks are in preliminary stages - the Team will need to work on issues that have not been more fully explored yet. 

·         Support Staff to put forward a list of issues that need to be further explored - invite Team Members who would like to draft an issue write-up for that topic. Based on the collective write-up, the Team could begin discussing the issue in Los Angeles or beyond. (An example would be financial considerations.) 

·         The goal of the write-ups is that it is easier to have a starting point for group discussion rather than starting with nothing and drafting by committee.

·         The ranking will be based on building blocks and policy principles. There will also be an additional question to ask for topics that are missing and must be discussed.

·         The first batch of questions for Bird & Bird will be sent to Bird & Bird today. . 

 

 

 




 

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