[Gnso-epdp-team] Proposed agenda: EPDP Team Meeting #21 - 11 May 2021

[Caitlin Tubergen]

Dear EPDP Team,

Please find below the proposed agenda for the next EPDP Phase 2A call on Tuesday, 11 May 2021 at 14:00 UTC.

Best regards,

Berry, Marika, and Caitlin

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EPDP Phase 2A - Meeting #21
Proposed Agenda
Tuesday 11 May 2021 at 14.00 UTC


1.                     Roll Call & SOI Updates (5 minutes)



2.                     Welcome & Chair updates (Chair) (5 minutes)



3.                            Legal vs. natural (30 minutes)

  1.  Whether any updates are required to the EPDP Phase 1 recommendation on this topic (“Registrars and Registry Operators are permitted to differentiate between registrations of legal and natural persons, but are not obligated to do so“);
  2.  What guidance, if any, can be provided to Registrars and/or Registries who differentiate between registrations of legal and natural persons.
Question i – Whether any updates are required to the EPDP Phase 1 recommendation on this topic

     *   Walk through of staff proposed write up of Initial Report text
     *   Confirm next steps – proposed deadline for comments / suggestions / proposed edits Friday 14 May 2021

Guidance write up

     *   Brief overview of main changes applied.
     *   Remaining outstanding questions:

  *   Should this be labelled guidance, best practices or something else? Note that the GNSO Operating Procedures refer to “Best Practices” as an illustrative type of outcome but do not specifically mention guidance. At the same time, maybe the EPDP Team should focus on what its expectations are once the GNSO Council / ICANN Board adopt this guidance or best practice? What is expected from ICANN org? Is anything expected from other parties such as the GNSO Council and/or RrSG in relation to promotion and communication of this guidance?
  *   Are there any scenarios in which there is zero contact between the registrar and the registrant which would mean it would not be possible to differentiate if any of the scenarios are followed (as differentiation would happen either at the moment of registration or at the first contact opportunity between registrar and registrant)?

     *   Proposed next steps – consider latest version of write up (apart from updates in response to previous two questions) as near final state and focus attention now on write up in response to question i. Once that review has been completed, EPDP Team to undertake final review and identification of “cannot live with” items.


4.                     Feasibility of unique contacts (30 minutes)

  1.  Whether or not unique contacts to have a uniform anonymized email address is feasible, and if feasible, whether it should be a requirement.
  2.  If feasible, but not a requirement, what guidance, if any, can be provided to Contracted Parties who may want to implement uniform anonymized email addresses.

     *   Review and consideration of input provided on write up – outstanding questions:

·           A number of comments / questions were raised in relation to the legal committee team developed definitions which were reviewed and considered by the EPDP Team. Are updates necessary in the context of the Initial Report write up?

·           A placeholder was added to consider possible guidance in relation to EPDP Phase 1 recommendation concerning expectations for web-forms. RrSG has indicated that this is not within scope for the EPDP Team while others have suggested that the recommendation #13 cannot be implemented as intended (note, Staff Support team is not aware of this being brought as an issue to the GNSO Council by the IRT). EPDP Team to consider further what, if anything, should be added to the Initial Report on this topic.

     *   Confirm next steps – EPDP Team to review updated version of write up and flag any comments or suggested edits in the form of comments to the document by Friday 14 May.


5.                            Homework assignments reminder (5 minutes)

·         By Friday 14 May, EPDP Team to review proposed LvN question i write up for the Initial Report (to be distributed after the meeting). Please provide comments, suggestions and proposed edits in the form of comments.
·         By Friday 14 May, EPDP Team to review updated version of feasibility of unique contacts write up for the Initial Report (https://docs.google.com/document/d/1Dl-71SsX_OqDNpvN-rQ9K_wJnevEVW0V0oH32xYl2nA/edit?usp=sharing). Please provide comments, suggestions and proposed edits in the form of comments.



6.      Wrap and confirm next EPDP Team meeting (5 minutes):

  1.  EPDP Team Meeting #22 Thursday 13 May at 14.00 UTC
  2.  Confirm action items

  1.  Confirm questions for ICANN Org, if any




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