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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and action items from today’s call.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">As a reminder, the next EPDP Phase 2A meeting will be Tuesday, 25 May 2021 at 14:00 UTC.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><span style="font-size:11.0pt">Berry, Marika, and Caitlin<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Apple Color Emoji";color:black">🚨🚨🚨</span></b><span class="apple-converted-space"><b><span style="font-size:11.0pt;color:black"> </span></b></span><b><u><span style="font-size:11.0pt;color:black">Action
Items</span></u></b><span class="apple-converted-space"><b><span style="font-size:11.0pt;color:black"> </span></b></span><b><span style="font-size:11.0pt;font-family:"Apple Color Emoji";color:black">🚨🚨🚨</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<b><span style="font-size:11.0pt;color:black"> </span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<b><span style="font-size:11.0pt;color:black">Please refer to the<span class="apple-converted-space"> </span><a href="https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0" title="https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0"><span style="color:#0563C1">project
spreadsheet</span></a><span class="apple-converted-space"> </span>for action items.</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">EPDP Phase 2A - Meeting #24</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Proposed Agenda</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Thursday 20 May 2021 at 14.00 UTC<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Roll Call & SOI Updates (5 minutes)<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Welcome & Chair updates (Chair) (5 minutes)<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please take note of the Initial Report template that was distributed yesterday<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The substantive portion of the report is still being worked on using separate documents<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Reminder of the hard deadline of the 31 May for publication of the Initial Report<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In his message, Keith has noted that there will not be minority statements in the Initial Report; any outstanding areas of disagreement will be reflected in the report and posed as questions. Groups
may submit their minority statements as public comments or preserve them for the Final Report<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There will be an update from Keith and Philippe during today’s Council call re: the status of EPDP Phase 2A<o:p></o:p></span></li></ul>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Feasibility of unique contacts (15 minutes)<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Whether or not unique contacts to have a uniform anonymized email address is feasible, and if feasible, whether it should be a requirement.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">If feasible, but not a requirement, what guidance, if any, can be provided to Contracted Parties who may want to implement uniform anonymized email addresses.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Questions to be considered by the EPDP Team
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<i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Note, in a number of instances suggestions were made by some members of the team, which others objected to. Those items have been flagged as changes not applied in the redline version
– EPDP Team members are encouraged to reach out to each other to see if a compromise can be reached and communicate these back to the full team for consideration.
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<i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></i></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">No specific proposals have been put forward in relation to the topic of web-forms. Various approaches have been suggested during previous calls such as providing guidance to phase 1 IRT, referring
this issue back to the GNSO Council for further consideration, not making any reference here but direct those that have expressed concern about web-forms to the phase 1 IRT and/or ICANN compliance from which the issue can be escalated, if necessary.
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Which approach should the EPDP Team follow for the purpose of the Initial Report?
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Are there any volunteers that would be willing to write up a proposal on the agreed approach on this topic for the EPDP Team to consider?
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Alan G. to work with Mark Sv. on a draft proposal by tomorrow’s deadline
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Uncomfortable that this in included at all – this is out of scope for this team’s work. Impress upon the leadership to consider what is in scope. If the webform is not working, complaints should
be raised through the proper channels. Due to the tight timeline, we should not be increasing the scope.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Any diverging views can be included in the Initial Report<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This is in scope because we were asked to determine Phase 1 recommendations.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Part of the reason that some stakeholders are noting that pseudonymous emails are necessary is because the current implementation of webforms does not facilitate communication with the registrant.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The scope of this group is not to revisit every recommendation in Phase 1 – just rec. 17. Please see the relevant comment in the chat.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If we ask for public feedback on an item that will ultimately be ignored, that would be tone deaf.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Web forms are not working very well because the sender cannot be sure that the email would be forwarded. Email, if it is addressed to the registrant via the registrar will lead to a lot of spam.
This pseudonymous email is trying to achieve a way of reaching the registrant and cross-correlating emails. This is a separate issue that needs to be addressed separately.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If the group believes the Council should undertake further work on this topic, the group could not this.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This group is trying to fix two problems that were not addressed in Phase 1. If pseudonymous emails are not going to be further considered, the group needs to ensure that web forms actually work
as intended.<o:p></o:p></span></li></ul>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm next steps – EPDP Team to review updated version of write up and flag any comments or suggested edits in the form of comments to the document by Friday 21 May.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Team to consider specific proposals provided by the deadline of tomorrow, Friday, 21 May.<o:p></o:p></span></li></ul>
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</span></span></span><![endif]><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Legal vs. natural</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> (45 minutes)<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Whether any updates are required to the EPDP Phase 1 recommendation on this topic (“Registrars and Registry Operators are permitted to differentiate between registrations of legal and
natural persons, but are not obligated to do so“); </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li style="margin-left:-.25in;mso-list:l2 level1 lfo5;background:white;border:none;padding:0in">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">What guidance, if any, can be provided to Registrars and/or Registries who differentiate between registrations of legal and natural persons.
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<p class="MsoNormal" style="margin-left:54.1pt"><span style="font-size:11.0pt;color:black">Consensus policy question write up<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Staff walk through of updated recommendation concerning standardized data element.<o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Following Tuesday’s call, the Support Team included additional text for the Team to consider regarding a possible data element.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">On Tuesday, staff walked through the Phase 1 work on workbooks, purpose 3, and the minimum public data set.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">While the approach of analyzing data processing helpful, the group fell short with the use of optional, and this is something the IRT is still trying to recover from.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">For this text, we are using more specific terms of MUST, MUST IF, or MAY<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Here, there is a new data element entitled “registrant legal person,” and there are three options that make up that data element, “yes” “no” or “unspecified”. MAY means registrars will be able
to choose if they will allow the registrant to self-designate as a legal person. IF the data element is processed, need to consider the proceeding downstream. The further text goes into the transfer (to registries and data escrow agents) and display.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Initial feedback & reactions from EPDP Team<o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This field should be considered for purposes of sharing with the SSAD.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Agree this field should be shared with the SSAD<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In terms of “if collected,” we’re not on track to specify specific requirements<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There are 3 options to this flag – if the RNH does check the box that they are a legal person, that would flip the flag to “yes”. If there is option for a natural person, and that is checked, it
would be “no”. If there is nothing in the field, it is probably an indicator that the registrar is not offering the field.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Suggest changing legal person to legal entity. For the policy matter, because there is an unspecified field, we would like this to be mandatory.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Seems as though all comments registries submitted were ignored, though the feedback will likely be recycled. This seems to be asking the wrong question – the question is does the registration data
contain information related to a natural person. Making it MUST IF COLLECTED to transfer from the registrar to the registry makes it no longer optional for a registry. This is unlikely to be supported in the registry comments.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Many of us believe that this is an important field. This may not be a definitive field, but it is important to many. There is also a recommendation that says “please publish all of my data”. This
is akin to that recommendation with a different flavor. In terms of a registry having to add this – it is really adding to a database table, it is not a particularly onerous requirement.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registries disagree that this is not an onerous requirement
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm next steps - EPDP Team to review updated version of write up and flag any comments or suggested edits in the form of comments to the document by Friday 21 May.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Welcome input on the document by COB tomorrow.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li></ul>
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<p class="MsoNormal" style="margin-left:54.1pt"><span style="font-size:11.0pt;color:black">Guidance write up – outstanding issues<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In light of ICANN org input on how guidance/best practices would be implemented by ICANN org (see
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext"><a href="https://mm.icann.org/pipermail/gnso-epdp-team/2021-May/003904.html">https://mm.icann.org/pipermail/gnso-epdp-team/2021-May/003904.html</a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">)
is there:<o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Any need for further updates in relation to EPDP Team expectations for implementation of guidance / best practices or is it sufficient to point to this response to clarify how guidance / best practice
recommendations would be treated?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:54.1pt;mso-list:l6 level1 lfo6">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Any need to further consider possible incentives for CPs to follow this guidance, noting that some concerns were previously expressed that “linking of acceptance of risk to the data rights of registrants
in exchange for certain incentives, especially monetary in value” could be problematic? Is this a potential question for which input can be sought during the public comment forum?<o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Incentives are not a mandate of the EPDP – this seems to be a contractual negotiation. The only enforcement part is if we recommend the new data element, that is policy.
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">No indication has been provided that there would be a difference in treatment between guidelines/guidance/best practices – what term should be used in the Initial Report?
<o:p></o:p></span></li></ol>
<p class="MsoListParagraph" style="margin-left:90.1pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Homework assignments reminder <o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:11.0pt;color:black">By Friday 21 May</span></u><span style="font-size:11.0pt;color:black">,<u>
</u>EPDP Team to review the updated LvN consensus question i write up for the Initial Report (</span><span style="font-size:11.0pt"><a href="https://docs.google.com/document/d/1_k0hVA6c2SvQPLiaZAlUllTKdplssofYlRHDkeR4mJ8/edit?usp=sharing">https://docs.google.com/document/d/1_k0hVA6c2SvQPLiaZAlUllTKdplssofYlRHDkeR4mJ8/edit?usp=sharing</a><span style="color:black">).
Please provide comments, suggestions and proposed edits in the form of comments.<o:p></o:p></span></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:11.0pt;color:black">By Friday 21 May</span></u><span style="font-size:11.0pt;color:black">, EPDP Team to review updated version of feasibility of unique contacts write up for the Initial Report (</span><span style="font-size:11.0pt"><a href="https://docs.google.com/document/d/1wpZWZzCNcDsAYuy3FqxV67POgDV2hrOvrwGa3kjddOc/edit?usp=sharing">https://docs.google.com/document/d/1wpZWZzCNcDsAYuy3FqxV67POgDV2hrOvrwGa3kjddOc/edit?usp=sharing</a><span style="color:black">).
Please provide comments, suggestions and proposed edits in the form of comments.<o:p></o:p></span></span></p>
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<p class="MsoNormal" style="margin-left:1.0in;vertical-align:baseline"><span style="font-size:11.0pt;color:black">Next steps / Timeline reminder<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;vertical-align:baseline"><span style="font-size:11.0pt"><a href="https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0">https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0</a><span style="color:black">
<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:1.0in;vertical-align:baseline"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Wrap and confirm next EPDP Team meeting (5 minutes):<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EPDP Team Meeting #25 Tuesday 25 May at 14.00 UTC
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm action items<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l7 level1 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm questions for ICANN Org, if any</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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