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<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and action items from today’s meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The next EPDP Team meeting will be Thursday, 26 August at 14:00 UTC.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Marika, Berry, and Caitlin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">--<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;color:black"><a href="https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0">Action Items</a><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;color:black"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">1. EPDP Phase 2A Data Element Small Team to review the
<a href="https://docs.google.com/document/d/1KfR9gYHuNMCkxlM9jM60C3o8eRDoCX7m/edit">
updated Google Doc</a> and propose changes (if any) by today at 20:00 UTC. Note the following changes have been included in the updated document: (i) replaced “extended in RDAP” to “for the RDDS, (ii) shifted the “consistent with the EPDP Phase 2 recommendations”
per Alan G’s comment in this doc, and (iii) deleted the “system” per Alan G’s comment that system is part of the title of SSAD.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">2. Following the second reading of Recommendation 4, Support Staff to propose compromise language incorporating the feedback of Chris Lewis-Evans and Alan Woods by COB Tuesday, 24 August. (Please
see p. 7 of the attached PDF.)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">3. Following the third reading of Recommendation 1, Leadership will revert to the simplified version of the recommendation, unless a preference for Amr's version is indicated.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">4. If EPDP Team Members have additional proposed updates to the recommendations discussed today (new recommendation on Code of Conduct and Recommendation 5 (email contacts)), please enter them
into the <a href="https://docs.google.com/document/d/1knSKHXt0njWqXMmpiDKA76amycenNBUl/edit">
NEW Google Doc</a> by COB Wednesday, 25 August. <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">EPDP Phase 2A - Meeting #38</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Proposed Agenda</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Tuesday 24 August 2021 at 14.00 UTC<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Roll Call & SOI Updates (5 minutes)<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt;text-indent:-38.7pt;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Welcome & Chair updates (Chair) (5 minutes)<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Will allow minority statements to be submitted up to 10 September, which is the documents and motions deadline<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">However, the Final Report sans minority statements, will be submitted to the Council on 2 September<o:p></o:p></span></li></ul>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt;text-indent:-38.6pt;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Continue review and updates to section 3 of Final Report - Responses to Council Questions & Recommendations (60 minutes) – see
</span><a href="https://docs.google.com/document/d/1C2RIAEonzE3vA1cN5lep9sZl2pKEniT6/edit"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">https://docs.google.com/document/d/1C2RIAEonzE3vA1cN5lep9sZl2pKEniT6/edit#</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">As a reminder: timeline to get to Final Report<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">24 & 26 August – consider suggestions for further consideration & agree on updates to report<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">27 August – publish draft Final Report for EPDP Team review, consensus call.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">30 August – deadline for minority statements – Note this has been updated to 10 September<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">31 August – finalize report and address any outstanding items, if any.
<o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.1pt;margin-bottom:.0001pt;mso-list:l1 level2 lfo1">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Update on status of recommendation #3<o:p></o:p></span></li></ol>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Small team status update<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The small team worked very well together to reach agreements – thank you to the small team for coming together to get to a compromise outcome.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The assignment sent out last week had five tasks for the small team:<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">1. Was the kind element fit for purpose for the additional data element? Small team concluded that it was not, from a technology standpoint, in part because some of the kind element is subject
to change<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2. If no, what data element(s) would be needed? The Team came to the conclusion that two data elements would be preferred for simplicity and flexibility. Loading a single data element with many
values added to complexity and reduced flexibility.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">3. What options should be considered for the data elements? Each data element has four possible options.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">4. How does Rec. 3 need to be updated in light of the small team’s conclusions? The rec. has been updated in the text.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">5. What clarity can be given in terms of how these data elements would be implemented? There is not a clean way to redact personal data elements, so a group has been working on creating a new object
around the redaction of the data elements. The group concluded that the same process would be repeated here – Org would work with the tech community to get these elements created.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EPDP recommends that a field or fields must be created - this is trigger to empower Org to get this implemented in conjunction with the technical community. These elements MAY be used by CPs would
choose to use this. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The two data elements include four options:<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Legal Status<o:p></o:p></span></b></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The legal status distinction was not made.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Unspecified - Indicating the Registered Name Holder and/or registrar didn't specify.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registered Name Holder is a Natural person<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registered Name Holder is a Legal person<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Personal Data<o:p></o:p></span></b></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The presence of personal data wasn't determined<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Unspecified - Indicating the Registered Name Holder and/or registrar didn't specify<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registration data contains personal information<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registration data does NOT contain personal information<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ICANN org liaisons assisted with running this by the GDS Technical Team<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EPDP Team Feedback<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Having listened to the dialogue over several weeks and the issues with GDPR and privacy, the direct statement over whether personal data is included is not secondary to many. Rather than characterizing
that field as secondary, would give this equal status as legal v. natural. There is an option for registrants to say even though there is personal data here, there is the option to make it publicly available, but that would require a second field or interaction
with the registrar. There is also a technical issue about how these data values are communicated. The correct structure is that the three base values and then there is the combination of these.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">With respect to must be created or extended in RDAP – do these fields need to be published? If the legal environment changes, if these fields are created but not populated, this would be of little
utility. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There is not an anticipated requirement at this time based on the recommendation of this EPDP for CPs to be obligated to populate the data in any case. The “must be created” is the trigger for
ICANN org to work with the technical community to get this implemented. Everything else is optional. The data would be there for parties who choose to differentiate.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Maybe adding an implementation note could help make clear exactly what is intended here. Having the two fields may be less straightforward, but it does have the advantage of flexibility – CPs could
use the personal v. non-personal data and not the legal v. natural. This approach, while not as clean, does give additional flexibility and supports that use case.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The language must be created or extended in RDAP. The original language said must be created – “or extended in RDAP” was an addition by ICANN org. Because the group is not exclusively married to
RDAP, should remove that language. It could be used by CPs or could be used in RDAP.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposal: The EPDP Team recommends that a field or fields MUST be created, or MAY be extended in RDAP, that MAY be used by those Contracted Parties – that way, there is the option of an RDAP field
but it’s not mandatory. The use of these fields must remain optional. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Phase 1 requires registrars to allow registrants to opt in to publication of personal data. Thought the group was defining new RDDS fields – while RDAP may be used, do not think RDAP is the appropriate
word here. This should be changed to RDDS. Also, there was a great level of cooperation by the small team.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The fields may be published in RDDS, and RDAP is the only way to publish things in RDDS – if it’s not extended in RDAP, this won’t be possible. Must be created or extended in RDAP should remain.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There seems to be general agreement about replacing the RDAP with RDDS – the points made on this are valid – previous recommendations were technology agnostic. In terms of making the data element
available in the public directory, that is already a given. Following this call, Support Staff will send a separate Google Doc to the small team to get to a conclusion on this. Will include the recordings in the meeting notes for anyone that is interested.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Day 1<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please find below links to the audio recording, zoom recording (audio, visual and rough transcript) and chat for the Small team call (#1) held on Friday, 20 August 2021 at 15:00 UTC.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Audio Recording: https://icann.zoom.us/rec/play/DKoxGlXgGOhNjPM-K1TPZjvNhxm8L5R0mMJ6txRWqjnMEGmaOdsV1OTE1ovfp9q6p75IHIpbfEiPCNEr.JkGu5D-xSSiJBsww
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Zoom Recording: https://icann.zoom.us/rec/play/eyPH7HFT9OegVw9p8ZEPEMjudmmakfqRYq_d8gZYNfoVgGOXs0HicbW6HEvGxQKPPcf19T6znaac1ak7.lh6jsTZiEdD1e3Sm
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Zoom Chat: <a href="https://icann.zoom.us/rec/sdownload/LmRZGjRePv9Qgx8JuT1FzE3iUXrj6BLQQL75dHCUnuRqtm46RiFST2nioAwN5NE181c1CUUnWLmDEz8N.ckSAl5aZzEUrLpJi">
https://icann.zoom.us/rec/sdownload/LmRZGjRePv9Qgx8JuT1FzE3iUXrj6BLQQL75dHCUnuRqtm46RiFST2nioAwN5NE181c1CUUnWLmDEz8N.ckSAl5aZzEUrLpJi</a><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please find below links to the audio recording, zoom recording (audio, visual and rough transcript) and chat for the Small team call #2 held on Monday, 23 August 2021 at 18:00 UTC.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Audio Recording: https://icann.zoom.us/rec/play/KVMnbTNAuHvB_6R4-6yEaKoWjg0ZY0ToUTvgcWU1v7CDHtUDGzhNCAQ377enpSJ87h63pEnHuke3KubV.auSlbpVjTYdhugel
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Zoom Recording: https://icann.zoom.us/rec/share/hVWBTT1t_E8KFZ-Y9CCJcAFD56IWJvfJ1bulrJe9Zo1gIPbWQZOsgKcA2tiA5_oF.QpxaEZDQjLGASIc-?startTime=1629741723000
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Zoom Chat: https://icann.zoom.us/rec/sdownload/iNlcWf4qluVkvGfn2JQeL09ce3Ww5Afi_9AydQJ83PKIzkOsuy0hDB9hgTx49YH8TPepK0iwES0rwtYx.6HBkNch4cJzxivAg
<o:p></o:p></span></li></ul>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm next steps<o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<ol style="margin-top:0in" start="2" type="a">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.1pt;margin-bottom:.0001pt;mso-list:l1 level2 lfo1">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review of Recommendation #4 (second reading)<o:p></o:p></span></li></ol>
</ol>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Consider input provided
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The Team received three versions of text – need clarification from the group regarding which version to use<o:p></o:p></span></li></ul>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">EPDP Team discussion<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Would prefer Chris L-E’s version because it clarified that you cannot just stop at identifying a legal person – you also have to ensure personal data is not in place<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Perhaps provide Alan W’s comments in a footnote as these are important<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Need a clear statement – the balance of Chris’ statement and putting Alan W’s comments in a footnote seem to be a good balance<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Need to provide additional information and actual guidance that may be helpful for contracted parties who choose to make this differentiation.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There is general support for including a reference to the letter, either in the text or in a footnote. Could augment the text from Chris, augment it with suggestions from Alan W.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Support Staff to develop compromise language based on this discussion.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">What is guidance in the team’s mind? What is provided is not guidance; it’s a reprint of the law. We should try to provide more information that could be useful to contracted parties.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Need to be realistic – the arbiter of if a CoC is not the community, but the EDPB – the community cannot guide what the EDPB agrees to or not. The community does not have a strong hand in legal
liability. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Would be better if this were clear that requestors or groups that represent requestors are going to be a part of this<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">A CoC for requestors could happen – this could be a separate code of conduct, but these are two separate sets of purposes, and these should not be conflated.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Requestors purposes need to be figured in if this is an ICANN effort.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The key here is to ensure that if there is an ICANN org coordinated process to allow an opportunity for input.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This is not a one-shot process – cannot do this all at once – there is going to be an evolving set of requirements and an ongoing process<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The language on the screen does reference future work by the relevant controllers and processors, and this is sufficiently broad at this point without being overly prescriptive
<o:p></o:p></span></li></ul>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm next steps<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Support Staff to develop compromise language based on this discussion
<o:p></o:p></span></li></ul>
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<ol style="margin-top:0in" start="3" type="a">
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review of recommendation #5 (second reading)<o:p></o:p></span></li></ol>
</ol>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Consider input provided
<o:p></o:p></span></p>
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<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This is the recommendation regarding feasibility of unique contacts. The language provided by RySG was reviewed during the last meeting, and there were no objections.
<o:p></o:p></span></li></ul>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">EPDP Team discussion<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Consider adding – both registrant-based and registration-based emails of natural persons are likely to be personal data<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There needs to be a more effective means to communicate directly with the registrant.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Both registrant-based...email addresses of natural persons are likely personal.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposed edit: However, even if considered personal data, masking email addresses does provide benefits compared to publishing actual registrant email addresses, including: (i) demonstrating a
privacy-enhancing technique/data protection by design measure (Article 25 GDPR); and (ii) some risk reduction relevant when conducting a legitimate interest balancing analysis for disclosure of data to third parties. "Moreover, use of a masked email promotes
more effective communications to the registrant when necessary."<o:p></o:p></span></li></ul>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm next steps<o:p></o:p></span></p>
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<ol style="margin-top:0in" start="4" type="a">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.1pt;margin-bottom:.0001pt;mso-list:l1 level2 lfo1">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review of recommendation #1 (third reading – if updated language is received)<o:p></o:p></span></li></ol>
</ol>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Consider additional input provided<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Leadership Team had proposed going back to a minimal response – there was no consensus achieved. There were concerns that that did not provide the complete picture. Amr provided updated text.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Comment in relation to what Amr put forward – Amr’s text suggests that the only thing the group had to do was to look at the study ICANN org had conducted. The only reason for going to Phase2A
is the study was not available in time. This is not correct – we also reviewed language from B&B. If we are putting details in there, it is not just to evaluate the study.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In principle, prefer Support Staff’s streamlined version, but the streamlined version raised a lot of question and discussion on a previous call. Amr’s version lays out where the team is, and it’s
important to draw a line under this discussion and note it is resolved. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The question to the group is – is the new version preferred over the previous version<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l0 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There is a difference in the Phase 1 rec. between 17.1 and 17.3 – the important point to make is to resolve the legal v. natural issue, but not all are convinced that the legal v. natural issue
was resolved. <o:p></o:p></span></li></ul>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Consider leadership path forward<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposal to move forward with the simple text from leadership unless we hear Amr’s version is preferred<o:p></o:p></span></li></ul>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm next steps<o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<ol style="margin-top:0in" start="5" type="a">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.1pt;margin-bottom:.0001pt;mso-list:l1 level2 lfo1">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review of recommendation #2 (third reading)<o:p></o:p></span></li></ol>
</ol>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Consider additional input provided<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:92.15pt;margin-bottom:.0001pt;text-indent:-14.15pt;mso-list:l1 level3 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Consider leadership path forward<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:92.15pt;margin-bottom:.0001pt;text-indent:-14.15pt;mso-list:l1 level3 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm next steps<o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<ol style="margin-top:0in" start="6" type="a">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.1pt;margin-bottom:.0001pt;mso-list:l1 level2 lfo1">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm next steps<o:p></o:p></span></li></ol>
</ol>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt;text-indent:-38.7pt;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Wrap and confirm next EPDP Team meeting (5 minutes):<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:72.1pt;margin-bottom:.0001pt;text-indent:-15.4pt;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">EPDP Team Meeting #39 Thursday 26 August at 14.00 UTC<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:72.1pt;margin-bottom:.0001pt;text-indent:-15.4pt;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm action items<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:72.1pt;margin-bottom:.0001pt;text-indent:-15.4pt;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm questions for ICANN Org, if any</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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