[gnso-gac-closed-generics] Approach to Remaining Closed Generics Facilitated Dialogue Work

Thu Jul 13 09:55:02 UTC 2023

Thank you, Melissa for summarising our discussion on Monday.

I agree with the sentiments of Nigel and Jeff - that we cannot "bind" the GAC, GNSO or ALAC, so it should not be part of our timeline. I am fine with the communication of the Framework to the GAC, GNSO, Board and ALAC being part of our timeline and the conclusion of our work.

I also support the approach of the group deciding together whether a discussion should be held under Chatham House Rules.

Sophie Hey
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From: gnso-gac-closed-generics <gnso-gac-closed-generics-bounces at icann.org> On Behalf Of Nigel Hickson via gnso-gac-closed-generics
Sent: Wednesday, July 12, 2023 5:47 PM
To: jeff at jjnsolutions.com
Cc: gnso-gac-closed-generics at icann.org
Subject: Re: [gnso-gac-closed-generics] Approach to Remaining Closed Generics Facilitated Dialogue Work

Good evening

Thank you Melissa for this communication noting the agreement we reached on our Call in week.

On points of Jeff; agree that in substance our work is probably done once we deliver the Framework (so to speak); but also agree that it would be very useful for there to be a "listening" session at ICANN78 where we could perhaps provide any clarification Community members may want on the Framework (if agreed).

Also agree Jeff that while we would expect definitive reactions at ICANN78 we cannot indeed "bind" the GAC, ALAC, GNSO etc.

all best

Nigel

On Tue, 11 Jul 2023 at 15:50, jeff at jjnsolutions.com<mailto:jeff at jjnsolutions.com> <jeff at jjnsolutions.com<mailto:jeff at jjnsolutions.com>> wrote:
I am in agreement with the path forward and especially with the transparency requirements going forward.  My view has always been, and continues to be, that everything we do is transparent.  This means the new mailing list and allowing observers to sign up to receive the emails, and recording our calls and releasing the recordings, transcripts (if any), notes, chats, etc.

Upon rethinking the time line, I believe our time line should end the week of September 25th.  Once we submit the final framework to the community, our work is done.  I am not sure we can set any deadlines for the GAC, GNSO or ALAC (as we have below during ICANN 78).  If they do whatever it is that they are going to do by then, great.  If not, its not really our business as this team.  So perhaps we can be available during ICANN 78 to answer questions, but other than that, we should not be responsible for compiling any feedback or anything else once we have turned the framework over to the respective SOs/ACs.  What the SOs / ACs do with it, is up to them.

Sincerely,

Jeff

[cid:image002.png at 01D9B574.F6E13B50]

------ Original Message ------
>From "Melissa Peters Allgood" <melissa.allgood at icann.org<mailto:melissa.allgood at icann.org>>
To "gnso-gac-closed-generics at icann.org<mailto:gnso-gac-closed-generics at icann.org>" <gnso-gac-closed-generics at icann.org<mailto:gnso-gac-closed-generics at icann.org>>
Date 7/11/2023 8:40:06 AM
Subject [gnso-gac-closed-generics] Approach to Remaining Closed Generics Facilitated Dialogue Work

Hello all,

We dedicated our 10 July discussion to determining how the group wants to navigate the next phase of your work. Below please find a summary of our discussion.

Compiling Community Feedback

As community feedback is submitted, it is being publicly archived<https://mm.icann.org/pipermail/closed-generics-feedback/> on the Closed Generics wiki page<https://community.icann.org/display/GFDOCG/FOR+INPUT%3A+Draft+Framework+for+Closed+Generic+gTLDs>. After the 15 July deadline, staff will consolidate all community feedback into a table for this group to review, in a manner similar to how  public comments in a policy development process are handled. This group will then work through the table during weekly calls and consider the feedback received, denoting the actions (if any) to be taken on each input, and updating the Framework document accordingly. The community input table and any Final Framework will be published on the wiki for transparency.

Transparency

Review of community inputs will begin on the 19 July call, and the group broadly agreed that session recordings from this point forward should be posted on the public portion of the wiki space. Group meetings will not be open to live observation.

The group further agreed that a new mailing list, one which allows for observers to sign up for read-only access, will be created and utilized for discussions pertaining to review of community inputs. Observers will not have the ability to post or contribute to active discussions on the new mailing list.

In relation to a  possible need to discuss a matter, whether on the mailing list or in-session, under Chatham House Rule, the  group generally agreed that should a participant feel there is such a need, they will make the request directly to Melissa. It is incumbent upon the requester to explain why the situation warrants a more private discussion space. Melissa will then indicate on the open mailing list that such a request has been made and the group will discuss whether the topic should be moved to  the closed mailing list or further discussed in closed session. Where this occurs, the staff will follow the practice to date of publishing high-level  notes without specific attribution on the public wiki page.

Approach to the Review of Community Feedback and Input

The group found broad agreement with the following approach to consideration of community inputs:

  *   Keep the review at a framework level.
  *   Address areas where the community identifies a need for clarification.
  *   Only modify the substance of the  Draft Framework where community feedback indicates that a substantive point was missed by this group or where there is broad community sentiment that this group got an issue wrong.

     *   It was noted that we might need a bit of flexibility on this point, with the understanding that the group is focused on moving the overall effort forward and not relitigating matters that were discussed during deliberations  on the Draft Framework.

Timeline & Scheduling

This timeline is based on a  typical volume  of community input  and is subject to change should there be an unusual  number of community submissions. The agreed timeline will be published on the wiki page.

  *   19 July - 21 August

     *   The  group will consider community feedback in line with the approach noted above

  *   28 August - 11 September

     *   The group will review draft  text of the Final Framework
     *   Note: 4 September is a US holiday, so we will meet on 6 September instead

  *   18 September

     *   Each of you will indicate whether you stand behind the Final Framework document.

  *   25 September

o    Should there be agreement amongst  the group, the Final Framework document will be sent to the GAC, GNSO Council, and ALAC, for each to indicate whether it supports or does not support the Final Framework.

  *   Week of 23 October (ICANN78)

o    Deadline for the GAC, GNSO Council, and ALAC to respond indicating support (or otherwise) for  the Final Framework document.

o    This group will be responsible for compiling and officially transmitting the GAC, GNSO Council, and ALAC feedback on the Final Framework to the GNSO Council. At that  point, the work  of the Facilitated Dialogue will be considered  concluded and the group will disband. There will not be an additional round of community feedback on the Final Framework.

For our calls going forward, the  group had a slight preference for Monday meetings, so calls will rotate between 12:30 UTC and 20:00 UTC on Mondays. Exceptions are Wednesday, 19 July and 6 September. Terri has sent the relevant meeting invitations.

 I hope that we are  all in agreement as we prepare to begin  deliberations of community inputs.

Please respond to this email indicating your agreement and/or areas of concern (if any) by 18 July 2023 at 23:59 UTC. Thank you!

All the best,
Melissa (on behalf of the Policy team supporting the Closed Generics Facilitated Dialogue)
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