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<p class="MsoNormal">Dear Working Group members,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Per the Action Items below, please see the attached revised Work Plan and Timeline to reflect the new dates for the January 2023 meetings, as well as the goal for the WG to submit the Work Plan/Timeline by 05 December 2022, the document
and motion deadline for it to be considered by the GNSO Council at its meeting on 15 December (with an alternative to submit by 09 January 2023 for the January meeting).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please review the Work Plan/Timeline and submit comments if any on this email distribution list. Please also come prepared to discuss the Work Plan/Timeline at the GGP WG meeting on Monday, 05 December.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks you very much.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kind regards,<o:p></o:p></p>
<p class="MsoNormal">Steve and Julie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">GNSO-GGP-WG <gnso-ggp-wg-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Monday, November 21, 2022 at 12:43 PM<br>
<b>To: </b>"gnso-ggp-wg@icann.org" <gnso-ggp-wg@icann.org><br>
<b>Subject: </b>[GNSO-GGP-WG] Actions & Notes |GGP WG-Applicant Support Mtg #1 - 21 Nov 2022 1500 UTC<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dear Working Group members,<b><i><o:p></o:p></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please see below the action items and brief notes for today’s GGP WG meeting. These also are posted on the wiki at:
<a href="https://community.icann.org/display/GGPGIRFAS/2022+Meetings">https://community.icann.org/display/GGPGIRFAS/2022+Meetings</a>. Please note that these are not a substitute for the recordings also posted to the wiki.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The next meeting will be in <b><i>two weeks</i></b> on <b>Monday, 05 December at 1500 UTC</b>.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kind regards,<o:p></o:p></p>
<p class="MsoNormal">Steve and Julie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEMS/HOMEWORK:<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b>Staff to provide to the WG for reference the link to the GNSO Guidance Process Manual annex 5 of the GNSO Operating Procedures.
<i>COMPLETE</i> see: <a href="https://urldefense.com/v3/__https:/gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf__;!!PtGJab4!9rqn0a90mvJHRzVJxLqqP6vq_pAhhK_yJCRHKOoETEiw3NpefSuh6UbuNLcz1F90dyixW5UA-MHVjUwVM8vDZqa6ADe6jBAeUA$">
https://gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf [gnso.icann.org]</a>.
<o:p></o:p></b></li></ol>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l5 level1 lfo2">
<b><u><span style="color:windowtext">TASK 1</span></u></b><b><span style="color:windowtext">: WG members to review the following documents and those who have had experience with the Joint Applicant Support (JAS) WG and Applicant Support Program implementation
are encouraged to provide their input on the list and at the meeting on 05 December. See:
</span></b><b>Joint Working Group Applicant Support 2011 Final Report: <a href="https://urldefense.com/v3/__https:/newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials__;!!PtGJab4!4yvdmw5GTvJEcMbB6cwypLpNzIfjk57OpofdL1JMDtjsHuDf8G-foqmh0C4_tlLv4VPBXpTDsJbP6GtPYt6Y0qCxwv1HcS5Kig$" title="https://urldefense.com/v3/__https:/newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials__;!!PtGJab4!4yvdmw5GTvJEcMbB6cwypLpNzIfjk57OpofdL1JMDtjsHuDf8G-foqmh0C4_tlLv4VPBXpTDsJbP6GtPYt6Y0qCxwv1HcS5Kig$">https://newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials
[newgtlds.icann.org]</a> and 2016 Policy Implementation Review Report (PIRR) Chapter 6 Applicant Support: <a href="https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf" title="https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf">https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf</a>.</b><o:p></o:p></li></ul>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><b><u>TASK 2</u></b><b>: Staff to develop a draft input request document for WG members to review; WG members should be prepared to discuss the draft document and timing at the meeting
on 05 March.<o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><b>Staff to send the schedule of meetings for December using the current time slot (Mondays at 1500 UTC).<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><b>Staff to suggest a rotating alternative time for Mondays at 20:00 UTC.
<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><b>Staff to send to the WG to review a revised Work Plan and Timeline for discussion at the 05 December meeting with a goal to submit to the Council for approval either at its December
2022 meeting or the January 2023 meeting.<o:p></o:p></b></li></ol>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Notes:<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Draft Agenda<o:p></o:p></b></p>
<p class="MsoNormal"><b>GGP WG-Applicant Support Meeting #1<o:p></o:p></b></p>
<p class="MsoNormal"><b>Monday, 21 November 2022 at 1500 UTC<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">1. Welcome & Introductions – Chair/WG Members/Support Staff (10 min.)<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l6 level1 lfo4">Any updates to Statements of Interest?<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">No updates to SOIs.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2. Brief Background and Initial Request Overview (10 min.) – See the attached slides for reference.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5"><b><i>NOTE: As stated in the Initiation Request, the purpose of this GGP is to provide guidance to aid in the implementation of SubPro Recommendations, not to modify those Recommendations
or Implementation Guidance, nor is the GGP to develop new policy.</i></b><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">3. Draft Work Plan (25 min.)<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l4 level1 lfo6">Review of Scope, Recommendations, and Tasks<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level1 lfo6">GNSO Guidance Recommendation(s) Report<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">General request to better understand the GGP for staff to circulate the link to the GGP Manual annex 5 of the GNSO Operating Procedures, particularly to note that the GGP is not a
policy development process.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Task 1 – WG members who have had experience with the Joint Applicant Support (JAS) WG and Applicant Support Program implementation are encouraged to provide their input on the list
and at the meeting on 05 December.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">WG members noted that Task 2 – outreach for subject matter experts – may not be necessarily since 1) WG members are expected to have expertise and 2) Task 2 allows the WG to determine
if additional expertise is necessary for Tasks 3, 4, and 5.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Tasks 3-5 --- how to make sure the Applicant Support Program is successful and how to measure that success.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Note that we will also be looking for expertise in this area.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">WG members to consider whether ICANN org staff have the expertise to analyze the previous Applicant Support Program.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Task 6 is likely to be tricky; staff notes that the SubPro Operational Design Analysis that is soon to be published should provide guidance.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Noting that the GNSO Guidance Recommendation Report will need to go out for public comment before being submitted to the GNSO Council for approval and that the Report will provide
<i>guidance, not policy</i>, recommendations.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEMS/HOMEWORK: <o:p></o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level1 lfo7"><b>Staff to provide to the WG for reference the link to the GNSO Guidance Process Manual annex 5 of the GNSO Operating Procedures. COMPLETE see:
<a href="https://urldefense.com/v3/__https:/gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf__;!!PtGJab4!9rqn0a90mvJHRzVJxLqqP6vq_pAhhK_yJCRHKOoETEiw3NpefSuh6UbuNLcz1F90dyixW5UA-MHVjUwVM8vDZqa6ADe6jBAeUA$">
https://gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf [gnso.icann.org]</a>.
<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level1 lfo7"><b><u>TASK 1</u></b><b>: WG members to review the following documents and those who have had experience with the Joint Applicant Support (JAS) WG and Applicant Support Program implementation
are encouraged to provide their input on the list and at the meeting on 05 December. See:
<span style="color:black">Joint Working Group Applicant Support 2011 Final Report: <a href="https://urldefense.com/v3/__https:/newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials__;!!PtGJab4!4yvdmw5GTvJEcMbB6cwypLpNzIfjk57OpofdL1JMDtjsHuDf8G-foqmh0C4_tlLv4VPBXpTDsJbP6GtPYt6Y0qCxwv1HcS5Kig$" title="https://urldefense.com/v3/__https:/newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials__;!!PtGJab4!4yvdmw5GTvJEcMbB6cwypLpNzIfjk57OpofdL1JMDtjsHuDf8G-foqmh0C4_tlLv4VPBXpTDsJbP6GtPYt6Y0qCxwv1HcS5Kig$">https://newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials
[newgtlds.icann.org]</a> and 2016 Policy Implementation Review Report (PIRR) Chapter 6 Applicant Support: <a href="https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf" title="https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf">https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf</a>.</span><o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level1 lfo7"><b><u>TASK 2</u></b><b>: Staff to develop a draft input request document for WG members to review; WG members should be prepared to discuss the draft document and timing at the meeting
on 05 March.<o:p></o:p></b></li></ol>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">4. Meeting Schedule & Draft Timeline (10 min.)<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo8">Confirm Meetings – November, December 2022, January 2023<o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l8 level1 lfo9">Review Draft Timeline: December 2022 through September 2023<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">02 January is a holiday for some WG members and ICANN staff; WG members also may be out that week. Suggest moving the meeting to the second week in January (09 January).<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Request for an alternative meeting time to accommodate Asia Pacific. Staff will suggest an alternative time.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Work Plan and Timeline is aggressive, but staff can assist with tools and draft documents to make the work more efficient.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Staff to produce a draft Work Plan and Timeline to reflect the shift in meetings in January. The goal is for the Council to consider at its meeting either in December or January.<o:p></o:p></li></ul>
<p class="MsoNormal"><b>ACTION ITEMS/HOMEWORK:<o:p></o:p></b></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><b>Staff to send the schedule of meetings for December using the current time slot (Mondays at 1500 UTC).<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><b>Staff to suggest a rotating alternative time for Mondays at 20:00 UTC.
<o:p></o:p></b></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><b>Staff to send to the WG to review a revised Work Plan and Timeline for discussion at the 05 December meeting with a goal to submit to the Council for approval either at its December
2022 meeting or the January 2023 meeting.<o:p></o:p></b></li></ol>
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