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<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Dear Working Group members,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Per the action items below, please the homework for TASK 2 as follows along with the attached document:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:black">1. Staff to suggest revisions to the TASK 2 input request document providing clarification in line with the GGP Initiation Request, and particularly Tasks 3, 4, and 5. (DONE – See attached)<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:black">2. By <i>Monday, 12 December</i>, WG members to review the revised draft TASK 2 input request document and provide comments on the list.<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal">Steve and Julie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">GNSO-GGP-WG <gnso-ggp-wg-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Monday, December 5, 2022 at 2:09 PM<br>
<b>To: </b>"gnso-ggp-wg@icann.org" <gnso-ggp-wg@icann.org><br>
<b>Subject: </b>[GNSO-GGP-WG] Actions & Notes |GGP WG-Applicant Support Mtg #2 - 05 December 1500 UTC<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><span style="color:black">Dear Working Group members,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Please see below the action items and brief notes for today’s GGP WG meeting. These also are posted on the wiki at:<span class="apple-converted-space"> </span><a href="https://community.icann.org/display/GGPGIRFAS/2022+Meetings" title="https://community.icann.org/display/GGPGIRFAS/2022+Meetings">https://community.icann.org/display/GGPGIRFAS/2022+Meetings</a>.
Please note that these are not a substitute for the recordings also posted to the wiki.<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">The next meeting will be in<span class="apple-converted-space"> </span><b><i>two weeks</i></b><span class="apple-converted-space"> </span>on<span class="apple-converted-space"> </span><b>Monday, 19 December at 1500 UTC</b>.<span class="apple-converted-space"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Steve and Julie<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">ACTION ITEMS/HOMEWORK:</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black"> <u>Work Plan and Liaison</u>: Motions to approve the GGP Working Group Work Plan and to confirm Paul McGrady as GNSO Council liaison to the GGP to be submitted to the GNSO Council per the document and motion deadline for the meeting
on 15 December.<o:p></o:p></span></b></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><u><span style="color:black">TASK 1</span></u><span style="color:black">: Staff to request a briefing from GDS on implementation of Applicant Support Program, ideally for 19 December.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><u><span style="color:black">TASK 2</span></u><span style="color:black">:
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:black">1. Staff to suggest revisions to the TASK 2 input request document providing clarification in line with the GGP Initiation Request, and particularly Tasks 3, 4, and 5. (DONE – See attached)<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:black">2. By <i>Monday, 12 December</i>, WG members to review the revised draft TASK 2 input request document and provide comments on the list.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><u><span style="color:black">TASKS 3, 4, and 5</span></u><span style="color:black">:</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">1. WG members to review the attached document with the text of Task 3, 4, and 5 from the GGP Initiation Request.</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">2. Staff to develop a framing document to assist the WG in its analysis of tasks 3, 4, and 5.</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black"> </span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">Notes:</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">Draft Agenda</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">GGP WG-Applicant Support Meeting #2</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">Monday, 05 December 2022 at 1500 UTC</span></b><span style="color:black"><o:p></o:p></span></p>
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<span style="color:black"> <o:p></o:p></span></p>
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<span style="color:black">1. Welcome & Updates to Statements of Interest (5 min.)<o:p></o:p></span></p>
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<span style="color:black"> <o:p></o:p></span></p>
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No updates to SOIs.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1">
Homework assignments have been provided over the mailing list.<o:p></o:p></li></ul>
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<span style="color:black"> <o:p></o:p></span></p>
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<span style="color:black">2. Brief Review of GNSO Guidance Process Manual Annex 5 of the GNSO Operating Procedures -- see: <a href="https://urldefense.com/v3/__https:/gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf__;!!PtGJab4!9rqn0a90mvJHRzVJxLqqP6vq_pAhhK_yJCRHKOoETEiw3NpefSuh6UbuNLcz1F90dyixW5UA-MHVjUwVM8vDZqa6ADe6jBAeUA$" title="https://urldefense.com/v3/__https:/gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf__;!!PtGJab4!9rqn0a90mvJHRzVJxLqqP6vq_pAhhK_yJCRHKOoETEiw3NpefSuh6UbuNLcz1F90dyixW5UA-MHVjUwVM8vDZqa6ADe6jBAeUA$">https://gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf
[gnso.icann.org]</a>(5 min.)<o:p></o:p></span></p>
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<span style="color:black"> <o:p></o:p></span></p>
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<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l7 level1 lfo2">
Much of the language in Annex 5 focuses on the establishment of the GGP.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l7 level1 lfo2">
Types of output from the GGP – The GGP may provide a number of different outputs, as detailed in Annex 5. A GGP may NOT provide policy recommendations. This GGP will be providing guidance on the policy recommendations and implementation Guidance of the SubPro
Working Group.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l7 level1 lfo2">
The GGP Initiation Request (essentially the WG charter) and GGP Manual note that the GGP Team will follow section 3.6 – Standard Methodology for Making Decisions in the GNSO Working Group Guidelines of the GNSO Operating Procedures in determining consensus
levels for its Final GNSO Guidance Recommendation Report.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l7 level1 lfo2">
Section 3.6 – Standard Methodology for Making Decisions in the GNSO Working Group Guidelines of the GNSO Operating Procedures defines the different levels of support (consensus levels) for a given output and the process by which the Chair determines the level
of support in the group.<o:p></o:p></li></ul>
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<span style="color:black"> <o:p></o:p></span></p>
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<span style="color:black">3. Draft Work Plan and Timeline(s) (15 min.) – see attached<o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l10 level1 lfo3">Work plan and timeline was shared as homework. Any comments/questions/concerns?<o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4">
Comment – one GGP member has limited availability during certain periods that the GGP will be operating. It was noted that that if members are unable to attend certain meetings, the work should be able to progress. Meetings are recorded and transcribed, and
members are able and expected to provide input between calls over the mailing list and through any relevant working documents to ensure that their perspectives are taken into account.<span class="apple-converted-space"> </span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4">
We have two timelines because the GNSO has not done a GGP before: there is an aspirational timeline, as well as a version for delivery to Council which allows for the possibility of unexpected delays.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4">
The aspirational timeline aims to deliver the report in September 2023. The version for delivery to Council anticipates delivery of the report in December 2023.<o:p></o:p></li></ul>
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<li class="MsoNormal" style="color:black;mso-list:l8 level1 lfo5">Question to the group -- ready to submit new revised version to GNSO Council for confirmation?<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l8 level1 lfo5">The version for Council is to avoid the need for a Project Change Request if possible if there are delays.<o:p></o:p></li></ul>
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<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l6 level1 lfo6">
Clarification – the timeline that is sent to Council will include the interim milestones specified in the slides.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l6 level1 lfo6">
No objection received to submitting the workplan.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l6 level1 lfo6">
In addition to submitting the workplan, a motion will be submitted to confirm Paul McGrady as GNSO Council liaison to the GGP.<o:p></o:p></li></ul>
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<span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">ACTION ITEM: Motions to approve the GGP Working Group Work Plan and to confirm Paul McGrady as GNSO Council liaison to the GGP to be submitted to the GNSO Council per the document and motion deadline for the
meeting on 15 December.<o:p></o:p></span></b></p>
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<span style="color:black"> <o:p></o:p></span></p>
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<span style="color:black">4. Task 1 (10 min.) – see links to documents above:<o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l12 level1 lfo7">Sharing of thoughts/experiences from the original Applicant Support Program<o:p></o:p></li></ul>
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<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l11 level1 lfo8">
Request for a briefing from org GDS to provide any additional details that are not in the report, for example with respect to the implementation of outreach activities?<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l11 level1 lfo8">
Support expressed for requesting such a briefing.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l11 level1 lfo8">Confirm completion of Task 1 – Confirmed.<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">ACTION ITEM: Staff to request a briefing from GDS on implementation of Applicant Support Program, ideally for 19 December.<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">5. Task 2 (20 min.) – see attached document:<o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo9">Thoughts about applicability and timing of input? Any additional comments/questions/concerns?<o:p></o:p></li></ul>
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<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo10">
Suggestion that the quote beginning, “The Working Group has the flexibility/discretion to rely on. . .” from the Initiation Request is not sufficiently clear. Alternative suggested text: “The Working Group has the flexibility/discretion to rely on the advice
of Subject Matter Experts (SMEs) in specific fields for certain tasks.”<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo10">
Response: It is not clear what problem we are trying to solve with this edit.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo10">
Response: The focus is to look for SMEs that can assist with the WGs deliberations on tasks 3, 4, 5. There may be opportunities later to further leverage SMEs.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo10">
Suggestion in light of IG 17.9 to adopt the suggested text above. <o:p></o:p></li></ul>
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<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
Question about whether the outreach performed will be limited to groups within ICANN or whether it will go beyond the ICANN community.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
This will depend on the deliberations of the WG as they consider tasks 3, 4, and 5.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
Could the WG identify where the lifecyle of an application the WG is seeking SMEs?<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
At the moment, we are looking to provide guidance into the process to be used rather than the process to identify applicants and the types of support they might require. The above input appears to be more closely associated with implementation rather than design,
which is the task of this group.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
Comment: "Certain tasks" include topics such as the qualification of candidates for the Program and the ability to reach expectations? (f.i. are LDC alone able to expand dns market throughout all regions? or we need to expand the criteria)<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
Response: “Certain tasks” refers to tasks 3, 4, and 5. Staff will try to assist with these tasks by breaking them out into sub-elements, including metrics that have already been identified and possible additional metrics. It’s possible that these metrics will
touch on qualifications of candidates for the Program, but staff will be able to speak to this more precisely once the analysis is complete.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
Additional context about the letter, we want to reach out the Constituencies. We have knowledgeable people on this call, but we may need additional expertise. This does not prevent us from doing broader outreach to identify experts in the future, but taking
this early step helps to prevent possible delays.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
Suggestion: Look at what areas we need experts in. Is it possible to already possible to enumerate the types of expertise that would be helpful?<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
Response: We are trying to proactively identify SMEs in the community early in a general way, and then if there is a specific gap that we need to fill, we can go to the broader community to fill that gap. This will reduce the risk of extending the timeline.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
Comment: It seems like we won't know what we need until/if we hit a wall we can't climb on our own. I think the question now is whether or not we know a spot on expert who is amazing that should be roped in now.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l9 level1 lfo11">
Clarification – this is not about finding expertise within this group. This letter is about identifying expertise in the community.<o:p></o:p></li></ul>
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<span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">ACTION ITEMS: <o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:black">1. Staff to suggest revisions to the TASK 2 input request document providing clarification in line with the GGP Initiation Request, and particularly Tasks 3, 4, and 5. (DONE – See attached)<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:black">2. By <i>Monday, 12 December</i>, WG members to review the revised draft TASK 2 input request document and provide comments on the list.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<span style="color:black">6. Homework for next meeting (4 min.):<o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo12">GGP members to review Tasks 3, 4, and 5 – see attached document<o:p></o:p></li></ul>
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<span style="color:black"> <o:p></o:p></span></p>
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<b><span style="color:black">ACTION ITEMS/ HOMEWORK:<span class="apple-converted-space"> </span></span></b><span style="color:black"><o:p></o:p></span></p>
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<b>WG members to review the attached document with the text of Task 3, 4, and 5 from the GGP Initiation Request.</b><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level1 lfo13">
<b>Staff to develop a framing document to assist the WG in its analysis of tasks 3, 4, and 5.</b><o:p></o:p></li></ol>
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<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">7. AOB (1 min.)<o:p></o:p></span></p>
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None<o:p></o:p></li></ul>
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