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<p class="MsoNormal"><span style="color:black">Dear all,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Per the action items below, please see the following action to staff and response below from meeting #5 on Monday, 23 January 2023:<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b>ACTION TO STAFF: Staff to send to the GGP WG list Section 9 of the GGP along with related text from the Bylaws.
<o:p></o:p></b></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Steve and Julie<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal">Excerpts from the GGP Manual:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a name="_Toc20841905">1. GGP Manual – Introduction</a>: <span lang="EN-GB">
“These guidelines and processes supplement the requirements for GGPs described in
</span><a href="https://www.icann.org/resources/pages/governance/bylaws-en/#annexA2"><span lang="EN-GB">Annex A-2 of the ICANN Bylaws</span></a><span lang="EN-GB">.”</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a name="_Toc20841913">9. Preparation of the Board Report</a>: “If the GNSO Guidance Recommendations contained in the Final Recommendation(s) Report are approved by the GNSO Council, the GNSO Council may designate a person or group responsible
for drafting a Recommendations Report to the Board. If feasible, the Draft Recommendations Report to the Board should be submitted to the Council in time for consideration at the next GNSO Council meeting following adoption of the Final Recommendation(s) Report.
Staff should inform the GNSO Council from time to time of the format requested by the Board. These GNSO Council Reports supplement any Staff Reports that may highlight any legal, implementability, financial, and other operational concerns related to the GNSO
Guidance recommendations contained in the Final Recommendation(s) Report. In order to enhance ICANN’s accountability and transparency, Staff is encouraged to publish its Staff Reports with minimal redactions wherever possible, without jeopardizing information
that may be protected under attorney/client or other legal privileges.”<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">GNSO-GGP-WG <gnso-ggp-wg-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Monday, January 23, 2023 at 12:26 PM<br>
<b>To: </b>"gnso-ggp-wg@icann.org" <gnso-ggp-wg@icann.org><br>
<b>Subject: </b>[GNSO-GGP-WG] Actions & Notes |GGP WG-Applicant Support Mtg #5 - 23 January 2023 15:00 UTC<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><span style="color:black">Dear Working Group members,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Please see below the action items and brief notes for today’s GGP WG meeting. These also are posted on the wiki at:<span class="apple-converted-space"> </span><a href="https://community.icann.org/display/GGPGIRFAS/2022+Meetings" title="https://community.icann.org/display/GGPGIRFAS/2022+Meetings">https://community.icann.org/display/GGPGIRFAS/2022+Meetings</a>.
Please note that these are not a substitute for the recordings also posted to the wiki.<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">The next meeting will be in<span class="apple-converted-space"> </span></span><b><i>two<span style="color:black"> we</span>e<span style="color:black">k</span>s</i></b><span class="apple-converted-space"><span style="color:black"> </span></span><span style="color:black">on<span class="apple-converted-space"> </span><b>Monday,
</b></span><b>06 February<span style="color:black"> at </span><i>2000<span style="color:black"> UTC</span> (alternating time)</i></b><span style="color:black">.<span class="apple-converted-space"> </span><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Steve and Julie<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">ACTION ITEMS/HOMEWORK:</span><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u><span style="color:black">TASKS 3, 4, and 5</span></u><span style="color:black">:</span></b><o:p></o:p></p>
<ol start="1" type="1">
<li class="MsoListParagraph" style="mso-list:l2 level1 lfo5"><b>Staff to send to the GGP WG list Section 9 of the GGP along with related text from the Bylaws.
<o:p></o:p></b></li><li class="MsoListParagraph" style="mso-list:l2 level1 lfo5"><b>Rafik to provide text of his question for the GNSO Council for the WG to consider.<o:p></o:p></b></li><li class="MsoListParagraph" style="mso-list:l2 level1 lfo5"><b>WG members to provide their comments in the Google sheet at
<a href="https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing__;!!PtGJab4!-ONADnioi6QDR6Xm3t9W7yv7wSaSL_1mJkS5Gu0IkcR9W5Ic7yUUr1I1E-P_yjRQKJs6NNFls7QDRFY44T2RZgDx5hux9D02Mw$">
https://docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing [docs.google.com]</a> or via separate document by Thursday, 26 January for staff to integrate in the main sheet as necessary.<o:p></o:p></b></li><li class="MsoListParagraph" style="mso-list:l2 level1 lfo5"><b>Staff to draft a sample survey (ongoing).<o:p></o:p></b></li></ol>
<p class="MsoNormal"><b><span style="color:black">Notes:</span><o:p></o:p></b></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">Draft Agenda</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">GGP WG-Applicant Support Meeting #</span>5</b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">Monday, </span>23 January 2023 at 15:00<span style="color:black"> UTC</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">1. Welcome & Updates to Statements of Interest (5 min.)<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">No updates to SOIs.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">Paul McGrady and Mike Silber gave a brief update to the GNSO Council on the current status of the GGP WG’s work and work plan at the GNSO Council meeting on 19 January 2023.<o:p></o:p></li></ul>
<p class="MsoNormal">2. Update from ICANN org staff on Applicant Support in the ODA (30 min.) – see attached slides.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">a. Briefing from GDS staff (20 min.)<o:p></o:p></p>
<p class="MsoNormal">b. Q&A/discussion (10 min.)<o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">Question: About the depth of services provided pro bono and how this helped to encourage applicants. Were they paid for by ICANN? Answer: ICANN or didn’t fuudnd them and we don’t know how much they
were used. It is also not clear how applicants were made aware that pro bono services were available.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">Good in future to track whether the applicants were able to use the pro bono services. Need to track that usage.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">Comment: Clarification – understand that the ODA had to be released before the GGP makes recommendations. Will the ODA be updated? How will the GGP recommendations be taken into consideration.
Answer: The GGP’s recommendation report will go to the GNSO Council. It will inform the IRT on Applicant Support. The Liaison can take a question back to the Council. The GGP is not a PDP; it is how the Council gives feedback to existing processes. After
the Board report there is a Board approval process. Staff will send Section 9 of the GGP to the list and ask for comments with clarification from Rafik concerning his question.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">Question: according to the last point, there wouldn’t be "targeted regions" but "struggled applicants with financial needs"? Answer: Moving away from regional designation of need.<o:p></o:p></li></ul>
<p class="MsoNormal"><b>ACTION ITEMS: <o:p></o:p></b></p>
<ol start="1" type="1">
<li class="MsoListParagraph" style="mso-list:l0 level1 lfo3"><b>Staff to send to the GGP WG list Section 9 of the GGP along with related text from the Bylaws.
<o:p></o:p></b></li><li class="MsoListParagraph" style="mso-list:l0 level1 lfo3"><b>Rafik to provide text of his question for the GNSO Council for the WG to consider.<o:p></o:p></b></li></ol>
<p class="MsoNormal">3. Continue Discussion of Task 3 (30 min.) – see attached document and Google sheet at: https://docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">a. Review Draft Discussion Framework (10 min.)<o:p></o:p></p>
<p class="MsoNormal">b.. Discussion (20 min.)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Awareness and Education:<o:p></o:p></p>
<p class="MsoNormal">Row 2: number of outreach events and follow up communications with potential applicants<o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">Maureen’s comments: What could we propose from the GGP and how to transfer that.
<o:p></o:p>
<ul type="circle">
<li class="MsoListParagraph" style="mso-list:l3 level2 lfo2">Identify existing events that non-profits attend.
<o:p></o:p></li></ul>
</li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">Rafik’s comments: Split into those organized by ICANN and by others. We know with the first round that there was criticism that there was no outreach. We need to leverage networking in the community,
but want to see that ICANN is doing first. <o:p></o:p>
<ul type="circle">
<li class="MsoListParagraph" style="mso-list:l3 level2 lfo2">At-Large community keen that the wider community as to what ICANN is doing and why it’s doing it. So there is greater awareness.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l3 level2 lfo2">CPWG document: Discussion around how we measure success? There is the formal outreach but also community outreach.<o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal">Row 3: level of awareness about the New gTLD Program/Applicant Support Program<o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">Rafik’s comment: Not sure how to measure – what is the proxy here? A survey?<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">Roz’s comments: Need to consider where the outreach is going in considering diversity.
<o:p></o:p></li></ul>
<p class="MsoNormal"><b>ACTION ITEM: WG members to provide their comments in the Google sheet at
<a href="https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing__;!!PtGJab4!-ONADnioi6QDR6Xm3t9W7yv7wSaSL_1mJkS5Gu0IkcR9W5Ic7yUUr1I1E-P_yjRQKJs6NNFls7QDRFY44T2RZgDx5hux9D02Mw$">
https://docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing [docs.google.com]</a> or via separate document by Thursday, 26 January for staff to integrate in the main sheet as necessary.<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">4. AOB: Next meeting<o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l3 level1 lfo2">There are ICANN staff offsite meetings the week of 06 February, but staff will be able to support the regularly scheduled meeting on Monday the 6<sup>th</sup> at the alternating time of 20:00 UTC.
Thus, the next meeting will be Monday, 06 February at 20:00 UTC.<o:p></o:p></li></ul>
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