[Gnso-ppsai-pdp-wg] Face to face?

Wed Mar 4 20:14:25 UTC 2015

Thanks Volker.  I understand how busy ICANN meetings are.  Like you, this isn't my first rodeo.  I just am having a difficult time understanding what is so different/pressing/complex about our work such that it can't be done within the regular confines of the ICANN meeting.  Lots of folks working on lots more pressing and complex matters seem to be able to get staff to identify times to meet on the calendar.  The disappointing attendance at Singapore may have more to do with how long before the meeting our session was scheduled rather than when the meeting was scheduled.  If it is planned for months rather than weeks or days, people can plan their other meetings around the time and protect it.

From: gnso-ppsai-pdp-wg-bounces at icann.org [mailto:gnso-ppsai-pdp-wg-bounces at icann.org] On Behalf Of Volker Greimann
Sent: Wednesday, March 04, 2015 4:01 AM
To: gnso-ppsai-pdp-wg at icann.org
Subject: Re: [Gnso-ppsai-pdp-wg] Face to face?

Hi Paul,

for most of us, the usual ICANN schedule is packed as it is. Adding working sessions during the ICANN meeting itself will prove even more difficult than adding an extra day at the head or the tail...

Volker

Am 03.03.2015 um 23:58 schrieb McGrady, Paul D.:
I agree with Kiran that a short meeting or two within the usual ICANN schedule makes sense.  Specifically, I think it will reduce time pressure and will increase attendance since many of us can't commit to an extra ICANN day (for expense reasons or prior obligations, or both).  I also have practical concerns about another all-day meeting.  Although others may disagree, my experience in LA seemed to be that we squeezed 1 hour of work into 8 hours and didn't really get down to business until the last hour.  Just my 2 cents.  I am open to the views of others, of course.

Best,
Paul

From: gnso-ppsai-pdp-wg-bounces at icann.org<mailto:gnso-ppsai-pdp-wg-bounces at icann.org> [mailto:gnso-ppsai-pdp-wg-bounces at icann.org] On Behalf Of Kiran Malancharuvil
Sent: Tuesday, March 03, 2015 4:41 PM
To: Phil Corwin; Mary Wong; gnso-ppsai-pdp-wg at icann.org<mailto:gnso-ppsai-pdp-wg at icann.org>
Subject: Re: [Gnso-ppsai-pdp-wg] Face to face?

I understand the benefits, but frankly  it's not possible.  If the group is okay with eliminating voices and viewpoints, especially in a time where we are attempting to increase participation, diversity (gender, geographic, socioeconomic, etc.) and be more welcome to newcomers, that's fine, but be aware of the consequences.

From: Phil Corwin [mailto:psc at vlaw-dc.com]
Sent: Tuesday, March 03, 2015 3:34 PM
To: Kiran Malancharuvil; Mary Wong; gnso-ppsai-pdp-wg at icann.org<mailto:gnso-ppsai-pdp-wg at icann.org>
Subject: RE: [Gnso-ppsai-pdp-wg] Face to face?

Kiran:

I understand where you are coming from.

But, the one big virtue of an all-day F2F meeting is that the participants can stick with a subject and resolve it rather than stop short due to artificial  time constraints. In Singapore, despite the collective fatigue, we made far more progress in the time we engaged than we would have in any series of meetings adding up to the same time expenditure.

Besides, I can't imagine, given the diversity of WG participants and their interests/responsibilities, that we can find  any time slots for shorter meetings during the full ICANN meeting that wouldn't present irreconcilable conflicts for a substantial portion of participants.

Best, Philip

Philip S. Corwin, Founding Principal
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From: Kiran Malancharuvil [mailto:Kiran.Malancharuvil at markmonitor.com]
Sent: Tuesday, March 03, 2015 5:26 PM
To: Phil Corwin; Mary Wong; gnso-ppsai-pdp-wg at icann.org<mailto:gnso-ppsai-pdp-wg at icann.org>
Subject: RE: [Gnso-ppsai-pdp-wg] Face to face?

Hi Guys,

I am staunchly opposed to adding more days to the ICANN schedule.  Many of us have family and work obligations that make the existing schedule almost impossible.  Adding days onto the already burdensome schedule will create a problem where we risk eliminating important voices and viewpoints because participation becomes problematic.

Can we brainstorm a solution where we have more frequent shorter meetings throughout the week?

Thanks,

Kiran

From: gnso-ppsai-pdp-wg-bounces at icann.org<mailto:gnso-ppsai-pdp-wg-bounces at icann.org> [mailto:gnso-ppsai-pdp-wg-bounces at icann.org] On Behalf Of Phil Corwin
Sent: Tuesday, March 03, 2015 3:17 PM
To: Mary Wong; gnso-ppsai-pdp-wg at icann.org<mailto:gnso-ppsai-pdp-wg at icann.org>
Subject: Re: [Gnso-ppsai-pdp-wg] Face to face?

I would urge looking at the 19th rather than the 26th.

I am one of the few people who participated in both the LA F2F of this WG and the Singapore F2F of the IGO WG.
While the meetings were not directly comparable in terms of travel distance (for me), overall meeting workload intensity, and personal responsibility (I Co-Chair the IGO WG), it is still my overall opinion that, if a F2F meeting is appropriate for PPSAI in June, it will be much better to hold it on the Friday before the ICANN meeting starts in terms of focus and productivity.. Participants may be jetlagged but they are still fresh. By the time the Friday after the meeting arrives many participants are spent physically and especially psychologically.

Take that for what it's worth.

Philip S. Corwin, Founding Principal
Virtualaw LLC
1155 F Street, NW
Suite 1050
Washington, DC 20004
202-559-8597/Direct
202-559-8750/Fax
202-255-6172/cell

Twitter: @VlawDC

"Luck is the residue of design" -- Branch Rickey

From: gnso-ppsai-pdp-wg-bounces at icann.org<mailto:gnso-ppsai-pdp-wg-bounces at icann.org> [mailto:gnso-ppsai-pdp-wg-bounces at icann.org] On Behalf Of Mary Wong
Sent: Tuesday, March 03, 2015 2:52 PM
To: gnso-ppsai-pdp-wg at icann.org<mailto:gnso-ppsai-pdp-wg at icann.org>
Subject: Re: [Gnso-ppsai-pdp-wg] Face to face?

Hello everyone,

As mentioned on the call, policy staff are currently checking to see what other meetings have already been scheduled for Friday 19 June that may involve a number of our WG and/or GNSO participants. Assuming there is no major conflict found, we will follow up with a Doodle poll to see which day/date works best for most people.

We thought we should also note that it will likely be very difficult to try to schedule the WG face-to-face meeting for Thursday 18 June (rather than Friday 19 or Friday 26 June), since that will likely add substantially to the travel costs for many people who have not been planning to be in Buenos Aires much before the actual start of the ICANN meeting or who are not otherwise supported travelers for the GNSO weekend sessions. As such, we suggest that the choices for the poll should be limited to one or the other Friday if possible.

Thanks and cheers
Mary

Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong at icann.org<mailto:mary.wong at icann.org>

From: "dmb at donblumenthal.com<mailto:dmb at donblumenthal.com>" <dmb at donblumenthal.com<mailto:dmb at donblumenthal.com>>
Date: Tuesday, March 3, 2015 at 14:11
To: Michele Neylon - Blacknight <michele at blacknight.com<mailto:michele at blacknight.com>>, "gnso-ppsai-pdp-wg at icann.org<mailto:gnso-ppsai-pdp-wg at icann.org>" <gnso-ppsai-pdp-wg at icann.org<mailto:gnso-ppsai-pdp-wg at icann.org>>
Subject: Re: [Gnso-ppsai-pdp-wg] Face to face?

Agreed. I also think that being able to follow up on issues during the ICANN week was useful last year.
On March 3, 2015 12:24:00 PM EST, Michele Neylon - Blacknight <michele at blacknight.com<mailto:michele at blacknight.com>> wrote:

All

While I am in favour of a face to face meeting like we had in LA, I would be opposed to holding it after the main ICANN meeting for a variety of reasons.

After a full week of meetings (many of us have activities scheduled over the weekend prior to the official opening) most of us are exhausted by Thursday and probably wouldn't be mentally or physically at our best for a productive meeting on the Friday.

Regards

Michele

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