[Gnso-ppsai-pdp-wg] Clarification (Re: Proposed F2F meeting in Buenos Aires - final selection)

[McGrady, Paul D.]

Thanks Mary.

Please help us understand that landscape better.


1.       What will be covered in these additional meetings?  Have we a draft agenda that shows we actually need the time?  If so, how much?

2.      Are other WG's being asked to do their work on an extra day or during their evenings (making for 14-16 hour days)?  If so, which ones?  If not, what is so different about our work that keeps us from fitting it into the regular meeting?  I know there will be some conflicts that result from having our meeting during the regular hours of the Meeting, but that is true of every working group, team, session, and informal meeting.

3.      Will anything actually be accomplishable?  Some have indicated on the list that since not everyone can attend, we can only discuss and not decide.  I'm not opposed to that in theory, but if these are discussions only, not actual meetings of the WG, is there any value in them?

Thanks in advance.  Sorry to put you on the spot, but I want to be sure that the collective sacrifice, if one is to be made, has utility.

Best,
Paul



From: gnso-ppsai-pdp-wg-bounces at icann.org [mailto:gnso-ppsai-pdp-wg-bounces at icann.org] On Behalf Of Mary Wong
Sent: Thursday, March 19, 2015 11:25 AM
To: PPSAI
Subject: [Gnso-ppsai-pdp-wg] Clarification (Re: Proposed F2F meeting in Buenos Aires - final selection)

I've been reminded that I did not include in my note the possibility that, for the Sunday/Wednesday evening slots, the times can be adjusted to some degree, e.g. if it would be better to do a session from 7-9 p.m. instead, which would give participants a short break from the day's proceedings before our F2F sessions.

I am sorry for the omission - please feel free to change your vote if this makes a difference, or if it will be easier for you, just send me an email and I'll be sure to include your email comments in our tally.

Thanks and cheers
Mary

Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong at icann.org<mailto:mary.wong at icann.org>




From: Mary Wong <mary.wong at icann.org<mailto:mary.wong at icann.org>>
Date: Thursday, March 19, 2015 at 11:37
To: PPSAI <gnso-ppsai-pdp-wg at icann.org<mailto:gnso-ppsai-pdp-wg at icann.org>>
Subject: [Gnso-ppsai-pdp-wg] Proposed F2F meeting in Buenos Aires - final selection

Dear WG members,

The WG chairs would greatly appreciate it if you can spare just a minute for just one more quick poll on the question of when we hold our face-to-face meeting in Buenos Aires.

The results of the first poll showed a preference for Friday 19 June by 9 members, with 6 other members preferring the two-session option. Staff has checked with other departments (e.g. Compliance) as to their planned sessions for the week in order to minimize conflicts as much as possible. However, please note that much still depends on variables that we cannot ascertain at this stage, especially the question of how many sessions there will be on IANA stewardship transition and accountability, and when these will take place. Nonetheless, we venture to suggest that the most feasible times for the two-session option would be Sunday 21 June (possibly from 4.30-7.30 or 5.00-8.00 p.m.) and Wednesday 24 June (similar times as for Sunday).

As such, we now have a choice to make as between Friday 19 June and a combination of Sunday and Wednesday evenings as indicated above (though please note that this may be subject to change).

In order to assist the chairs with the final decision, which they hope to make as soon as possible to enable those planning to be in Buenos Aires to confirm their travel arrangements, here is the new poll: http://doodle.com/2zt2s2pnfm2k3sy5. As with the earlier poll, it's been designed to show the chairs which is everyone's first option - please use the Comments section if you have concerns, have no preference, or other comments. For members who are not going to be in Buenos Aires, please note that full remote participation facilities will be available for the F2F meeting.

Thank you! FYI 19 members participated in the first poll, with 2 preferring no F2F meeting and 1 voting for Friday 26 June.

Cheers
Mary

Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong at icann.org<mailto:mary.wong at icann.org>








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