[GNSO-RPM-WG] SCHEDULED: RPM Meeting on Wednesday, 20 May 2020 at 17:00-18:30 UTC

Fri May 15 16:10:45 UTC 2020

Dear all,

If I can add further context to Julie’s explanation - as with all Public Comment Proceedings run by ICANN org, the “raw data” is always publicly-available in that everyone can view the comments submitted and by whom. In the case of the GNSO PDPs that have used the Google Form format, the comments are imported into and displayed in a Google Spreadsheet.

For those members who have looked at the comments submitted for this PDP, you’ll have seen that several dozen commentators submitted input on many of the questions, proposals and recommendations. As we’ve experienced on other PDPs and as Julie has noted, what has been very helpful for other Working Groups in making sure that the group is able to review all the comments submitted has been to use the Public Comment Review Tool that staff prepares. This is essentially a document that presents all the data in a structured, more organized and accessible format. If you are familiar with the public comments review exercises done in the EPDP and SubPro Working Groups, you’ll have seen a similar type of document.

As such, we seek the Working Group’s understanding as staff works to complete this compilation for presentation on the orientation call on 20 May, where the Co-Chairs and staff can hopefully address any concerns and questions that Working Group members may have about the data and the Tool.

Thank you.

Best regards,
Mary, Julie & Ariel

From: GNSO-RPM-WG <gnso-rpm-wg-bounces at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 15, 2020 at 09:20
To: "cking at modernip.com" <cking at modernip.com>
Cc: "gnso-rpm-wg at icann.org" <gnso-rpm-wg at icann.org>
Subject: Re: [GNSO-RPM-WG] [Ext] Re: SCHEDULED: RPM Meeting on Wednesday, 20 May 2020 at 17:00-18:30 UTC

Apologies Cyntia and WG members, I meant to copy the reply to Cyntia below to the full WG list.

Kind regards,
Julie

From: Julie Hedlund <julie.hedlund at icann.org>
Date: Thursday, May 14, 2020 at 9:11 PM
To: "cking at modernip.com" <cking at modernip.com>
Subject: Re: [GNSO-RPM-WG] [Ext] Re: SCHEDULED: RPM Meeting on Wednesday, 20 May 2020 at 17:00-18:30 UTC

Hi Cyntia,

The point of using the Public Comment Review Tool is to present all of the data in a way that makes it more efficient for the WG to process.  We have a very short timeframe for the WG to do the work so the work needs to be focused as much as possible to ensure that the timeframe can be met.

Staff are just trying to ensure that the WG can stick to a very abbreviated work plan by working as efficiently as possible.

Kind regards,
Julie

On May 14, 2020, at 8:29 PM, "cking at modernip.com" <cking at modernip.com> wrote:
Apologies.
Perhaps I’m just new to this part of the process, but I don’t understand why we can’t immediately provide the “public” comments to the group.  I see no reason to delay for formatting or to have a conversation about the Tool.

Likewise, not really sure why having processed the data in a specific way for other PDPs would prevent this very large, 4-year-old PDP from being given a simple data dump.

Cyntia King
O:  +1 816.633.7647
C:  +1 818.209.6088
<image001.jpg>

From: GNSO-RPM-WG <gnso-rpm-wg-bounces at icann.org> On Behalf Of Julie Hedlund
Sent: Thursday, May 14, 2020 7:18 PM
To: Mitch Stoltz <mitch at eff.org>
Cc: gnso-rpm-wg at icann.org
Subject: Re: [GNSO-RPM-WG] [Ext] Re: SCHEDULED: RPM Meeting on Wednesday, 20 May 2020 at 17:00-18:30 UTC

Dear Mitch and Paul,

As is standard practice, staff prepares the Public Comment Review Tool with all of the data for the WG to review.  This is a compilation of all of the data in the spreadsheet organized by topics, recommendations, and questions.  This is how all recent PDP public comment reviews are run so that the WG’s review of the comments can be as efficient as possible.  We will preview the tool format on the orientation call and then share the tool when the WG is scheduled to begin the analysis.

Kind regards,
Julie

On May 14, 2020, at 7:46 PM, Mitch Stoltz <mitch at eff.org<mailto:mitch at eff.org>> wrote:
Dear Julie,
    I second that request for a copy of the raw comment data in whatever form you currently have it.
Best regards,
     Mitch

Mitch Stoltz

Senior Staff Attorney, EFF | 415-436-9333 x142

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On 5/14/20 4:18 PM, Paul Tattersfield wrote:
Dear Julie,

The output to the public comment period seems to be a single Google Spreadsheet, with 61 commentators. However I can not copy and paste anything from the spreadsheet in the public comment period, I can not export any data, I can not download a copy. I can not resize cells. I can not even read some of the longer fields. The online spreadsheet is also an incredibly inefficient use of screen real estate (please see attachment).

I would be very grateful if you could simply supply a copy of that spreadsheet to the working group list so I can locally restructure the data from the policy areas that interest me in a more efficient manner.
I don't think this is a big ask, it will hopefully only take a few seconds to attach the file to an email for the list.

Kind regards,

Paul.
<Review of All Rights Protection Mechanisms (RPMs) in All gTLDs Policy Development Process (PDP) Working Group - Phase 1 Initial Report - Public Comment Proceeding Input Form (Responses) - Google Sheets 14-05-2020, 23-44-20.png>

On Thu, May 14, 2020 at 11:52 PM Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>> wrote:
Dear Paul,

Staff are still in the process of compiling the spreadsheets in the Public Comment Review Tool since, as you may know, there were many comments to compile so it is no small task.  As soon as we are done we’ll share them with the Working Group.  In the meantime we’ll be able to introduce the Working Group to the format of the Public Comment Review Tool at the orientation meeting next week.

Kind regards,
Julie

From: Paul Tattersfield <gpmgroup at gmail.com<mailto:gpmgroup at gmail.com>>
Date: Thursday, May 14, 2020 at 6:39 PM
To: Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Cc: "gnso-rpm-wg at icann.org<mailto:gnso-rpm-wg at icann.org>" <gnso-rpm-wg at icann.org<mailto:gnso-rpm-wg at icann.org>>
Subject: Re: [Ext] Re: [GNSO-RPM-WG] SCHEDULED: RPM Meeting on Wednesday, 20 May 2020 at 17:00-18:30 UTC

Dear Julie,

I would just like to see the raw data so I can study it prior to any materials being prepared for the working group. Please can you upload the spreadsheet to the list or send me a copy?

Kind regards,

Paul

On Thu, May 14, 2020 at 11:26 PM Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>> wrote:
Hi Paul,

Sorry if we weren’t clear, but we aren’t proposing that the WG is beginning the analysis next week.  The meeting will be to orient the WG to the proposed work plan for analyzing the comments.  The agenda and materials will be circulated prior to the meeting.

Kind regards,
Julie

From: Paul Tattersfield <gpmgroup at gmail.com<mailto:gpmgroup at gmail.com>>
Date: Thursday, May 14, 2020 at 6:22 PM
To: Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Cc: "gnso-rpm-wg at icann.org<mailto:gnso-rpm-wg at icann.org>" <gnso-rpm-wg at icann.org<mailto:gnso-rpm-wg at icann.org>>
Subject: [Ext] Re: [GNSO-RPM-WG] SCHEDULED: RPM Meeting on Wednesday, 20 May 2020 at 17:00-18:30 UTC

Dear Julie,

I would like to analyse the public comments before we consider them next week. Please can you let the working group have a spreadsheet of the public comments?
Many thanks, Paul .

On Mon, May 11, 2020 at 3:41 PM Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>> wrote:
Dear RPM WG members,

We hope that you all are staying safe and healthy in these challenging times!

As you may know, the public comment period for the RPMs PDP Phase 1 Initial Report closed on 04 May 2020 and the WG support staff is in the process of compiling the Public Comment Review Tool.   Per the Co-Chairs, to facilitate the next phase of the WG’s work – the review of the public comments – an orientation meeting is scheduled at the usual WG meeting time of 17:00 UTC on Wednesday, 20 May 2020 for 90 minutes.  You will receive a notification with a calendar invite shortly.  The agenda and materials will be circulated prior to the meeting.

Best Regards,
Mary, Julie, Ariel

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