[Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP + FY21 Budget

Sat Jan 25 22:52:02 UTC 2020

Thanks Berry and Xavier for those clarifications.

I am still uncertain as to how these meetings compares to whatever may be
going on at the level of the GNSO.

I see three options: we (GNSO) have no functional equivalents; we have
equivalents but they are internally funded by the GNSO or individual SGs;
we have equivalents and the funding comes from a more general budget line
or ABRs (and so is somewhat hidden, as far as the presentation of the
budget goes)

The NCPH intersessional would be one example; I don't remember it
individually standing out in the budget, and as far as I know there will be
one before ICANN 68. I admit I do not know what or who is funding that one,
so that does not really help me identify which option corresponds to the
reality.

And more generally I suppose that would be a valid point of inquiry for
other SOs and ACs, although that's beyond our remit here.

As a note, for now I'm trying to understand why these items are somewhat
"singled out" in the budget (and accessorily, where I should trace the
monies attributed to "side" events like the NCPH).

Thanks,

On Sat, Jan 25, 2020 at 5:33 PM Xavier J. Calvez <xavier.calvez at icann.org>
wrote:

> Raphael,
>
> Adding to Berry’s answer below, which I believe is correct, I am offering
> below historical background to the current situation, and not a
> justification that the current situation should remain as is. So, the
> information below is offered to help your discussion, not to argue against
> or to prevent a public comment to be submitted about the funding treatment
> of the At Large roadmap of meetings.
>
> At-Large operates in 5 regions, and ALAC has offered about 5 years ago a
> roadmap of meetings to be supported by ICANN. This roadmap has been
> included in the ICANN 5-year operating plan, as a change and improvement of
> the previous mode where ALAC had to request an exceptional funding of each
> meeting, one be one. The roadmap is as follows:
>
>    - Roadmap has a 5-year cycle.
>    - During the 5-year, 1 ATLAS meeting occurs (it just happened in
>    Montreal at ICANN66), this is the largest event of the 5-year roadmap.
>    - There are then 5 regional assemblies, which are distributed over 3
>    of the remaining 4 years (there is no regional assemblies during the year
>    when the ATLAS meeting occurs, nor in the year before I think).
>
>
>
> Thank you.
>
>
>
> Best,
>
>
>
> Xavier
>
>
>
> *Xavier Calvez*
>
> SVP & Chief Financial Officer
>
> ICANN
>
> P: +1 (310) 301-5838 (Direct) | M: +1 (805) 312-0052
>
> E: *xavier.calvez at icann.org <xavier.calvez at icann.org>* | www.icann.org
>
> 12025 Waterfront Drive, Ste 300, Los Angeles, CA 90094
>
>
>
>
>
> *From: *Gnso-sc-budget <gnso-sc-budget-bounces at icann.org> on behalf of "
> policy at bacinblack.com" <policy at bacinblack.com>
> *Date: *Saturday, January 25, 2020 at 1:57 PM
> *To: *'Raphael Beauregard-Lacroix' <rbeauregardlacroix at gmail.com>, 'John
> McElwaine' <john.mcelwaine at nelsonmullins.com>
> *Cc: *"gnso-sc-budget at icann.org" <gnso-sc-budget at icann.org>
> *Subject: *Re: [Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP
> + FY21 Budget
>
>
>
> Hi Raphael,
>
>
>
> I will make an attempt to respond to your question, but I will admit that
> I’m fully in the know about these planned RALO engagement sessions.
>
>
>
> As I understand, these are Regional General Assemblies that occur
> infrequently across at least four of the five RALOs. Only one or two may
> occur any given fiscal year and are largely dependent on key events and
> their location as to maximize participation while minimizing cost. Because
> these do not occur on regular schedules, they are not incorporated into the
> annual Policy budget.
>
>
>
> For the draft FY21, the LACRALO event coincides with the ICANN 67 meeting
> in Cancun. The EURALO event looks to coincide with EuroDIG in Trieste
> Italy. $104K and $65K are allocated to each meeting respectively.
>
>
>
> An additional important note is that just because a group or a meeting
> isn't specifically called out in the budget, doesn't mean they are not
> funded for specific reasons or meetings.
>
>
>
> Please advise if this addresses your question. Else, I can funnel this
> back to the Finance team for additional information.
>
>
>
> Thank you.
>
>
>
> B
>
>
>
> Berry Cobb
>
> GNSO Policy Consultant
>
> @berrycobb
>
>
>
> *From:* Raphael Beauregard-Lacroix <rbeauregardlacroix at gmail.com>
> *Sent:* Friday, January 24, 2020 10:40
> *To:* John McElwaine <john.mcelwaine at nelsonmullins.com>
> *Cc:* policy at bacinblack.com; gnso-sc-budget at icann.org
> *Subject:* Re: [Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP
> + FY21 Budget
>
>
>
> I all,
>
>
>
> I have a quick question, which some of you who have been around longer may
> be able to answer.
>
>
>
> How come ALAC gets two funded meetings in a single FY for a total of 170
> 000 USD? See p.16 of the budget. That's more than the equivalent of 50
> travel slots... It seems a lot and I wonder how come Org is funding that.
>
>
>
> Thanks,
>
>
>
>
>
>
>
> On Mon, Jan 20, 2020 at 5:37 PM John McElwaine <
> john.mcelwaine at nelsonmullins.com> wrote:
>
> Dear SCBO Team,
>
>
>
> Thanks to Raphael who has added some comments.  I have taken the
> initiative and drafted an outline and some general comments: https://drive.google.com/drive/folders/0ANDIuVypFmHNUk9PVA
> [drive.google.com]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_folders_0ANDIuVypFmHNUk9PVA&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=FYa-6vgnHmdy2r7cL9Juuty3we3xUtTk1G-P03lTG2s&s=cUVNOCA56sU7Bsg8L5MuJL6tNQnOQYvDpchDpZP88hI&e=>
>
>
>
> It would be great if a councilor with some experience working on PDP 3.0
> would add a few sentences to Sections 1 and 2 of the Comment Discussing the
> goals to “Evolve and Strengthen the Multistakeholder Model to Facilitate
> Diverse and Inclusive Participation in Policymaking” and “Evolve and
> Strengthen the ICANN Community’s Decision-making Processes to Ensure
> Efficient and Effective Policymaking.”
>
>
>
> Also, if anyone has interest or involvement in Appendix C: Evolving
> ICANN’s Multistakeholder Model Work Plan, then your input would be valuable
> to the same section.
>
>
>
> If an SCBO member has project management experience, we could use your
> input on Section entitled “Planning at ICANN.”
>
>
>
> Lastly, I am looking for a few people to take a look at:
>
>
>
> 1.    Policy Development and Advice - (pp. 243-246)
>
> 2.    Policy Research - (pp. 247-249)
>
> 3.    Constituent and Stakeholder Travel - (pp. 258-259)
>
>
>
> Of course, if you have any other specific comments concerning the 5YS&OP
> or FY21 Budget, please email those to the list.
>
>
>
> Best,
>
>
>
> John
>
>
>
>
>
> *From:* Gnso-sc-budget <gnso-sc-budget-bounces at icann.org> *On Behalf Of *
> policy at bacinblack.com
> *Sent:* Thursday, January 16, 2020 7:25 AM
> *To:* gnso-sc-budget at icann.org
> *Subject:* Re: [Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP
> + FY21 Budget
>
>
>
> *◄External Email►* - From: gnso-sc-budget-bounces at icann.org
>
>
>
> Hi All,
>
>
>
> Thank you for attending the call yesterday. I extend special appreciation
> to Xavier and Shani for also being in attendance. Their presence allowed
> for authoritative responses to your questions and I found that to be highly
> valuable. I encourage the SCBO to leverage this resource while you
> formulate draft positions for the GNSO Council to consider.
>
>
>
> Below are links to the SCBO’s new Google Drive and documents that the team
> will work with.
>
>
>
> *Google Drive Link:*
> https://drive.google.com/drive/folders/0ANDIuVypFmHNUk9PVA
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_folders_0ANDIuVypFmHNUk9PVA&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=AiShu2CLLeCEmmim7af5Vrfb_NTTVYLhBb0ObvvCucc&e=>
>
>
>
> *GNSO Council’s Draft of Comments:*
> https://docs.google.com/document/d/1VM9UlOR86Z4iSKo5s-Ip_1kWC2QrKLAb/edit
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1VM9UlOR86Z4iSKo5s-2DIp-5F1kWC2QrKLAb_edit&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=3quZZm9NrYkN0h89C_daee9pUJlp4X37RZS6EEnyV4Y&e=>
>
>    - As mentioned on yesterday’s call, this document is open for members
>    to start populating it with initial thoughts, positions, and questions for
>    the team to consider. Please confirm that you are in SUGGESTION MODE when
>    adding content to the document. Also, please use side-bar commenting to ask
>    questions or respond to another member’s suggested add or edit.
>
>
>
> *FY21-FY25 Documents for Public Comment Folder:*
> https://drive.google.com/drive/folders/1bYBdPgx4su7pDoGQWa0FgUVQaCGNkcEd
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_folders_1bYBdPgx4su7pDoGQWa0FgUVQaCGNkcEd&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=wupFYIOMhek9GUHIHukIzCTUQO00dD3yp40k9Jymsj0&e=>
>
>    - This also contains the Appendix A XLS that outlines current and
>    future activities across the community over the five year plan.
>
>
>
> *FY21 Document for Public Comment Folder:*
> https://drive.google.com/drive/folders/11Ea5mIy4JMF9p6uMfMMVSR3Ok6C7QtVW
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_folders_11Ea5mIy4JMF9p6uMfMMVSR3Ok6C7QtVW&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=dHHJEa3EGTuIzsbby7zmRKOTehkEwte9blVWVwXEatE&e=>
>
>    - This also contains the XLS that outlines the Expenses by Functional
>    Activity.
>
>
>
> *Past comments on Wiki:* https://community.icann.org/x/JQNyB
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_JQNyB&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=xgrvCbL3pTs-rzanrnzIf7aA3TtqZ28yIJJx2avmfK8&e=>
>
>    - This team is encouraged to review past comments of the GNSO Council
>    to provide context about key points made and to better understand the
>    boundary of comments related to the Council’s remit as managers of the
>    policy development process. As a reminder, comments generated here from the
>    SCBO for the Council are meant to compliment and not override comments
>    generated by SGs/Cs.
>
>
>
> *Reminder:* Our next SCBO call is scheduled for *29 Jan 2020 at 21:00 UTC*.
> In the meantime, you can expect to see few emails to stimulate conversation
> on possible topics for consideration.
>
>
>
> Thank you.
>
>
>
> B
>
>
>
> Berry Cobb
>
> @berrycobb
>
> GNSO Policy Consultant
>
>
>
> *From:* Gnso-sc-budget <gnso-sc-budget-bounces at icann.org> *On Behalf Of *
> policy at bacinblack.com
> *Sent:* Monday, January 13, 2020 15:31
> *To:* gnso-sc-budget at icann.org
> *Subject:* [Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP +
> FY21 Budget
>
>
>
> Hi All,
>
>
>
> Please find below the suggested agenda for the *15 Jan 2020 SCBO call at
> 21:00 UTC* for one hour.
>
>
>
>    1. Confirm attendance and agenda
>    2. Discuss initial reaction to webinars and draft documents submitted
>    to public comment proceeding
>
>
>    1. Link to PCF:
>       https://www.icann.org/public-comments/draft-opplan-budget-fy21-25-2019-12-20-en
>       <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2Dcomments_draft-2Dopplan-2Dbudget-2Dfy21-2D25-2D2019-2D12-2D20-2Den&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=NaE0DHIweNhskaTl-28D6tKxk5XiUYE_qstTHB1hFAM&e=>
>       2. Link to webinars and slides:
>       https://community.icann.org/display/projfinadhocws/FY21+Planning
>       <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_projfinadhocws_FY21-2BPlanning&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=SnlsBLgdiapRJDA8P-ru05TAb9tzQ2_rDPEIXoOLnpI&e=>
>       3. Highlight key components most relevant to the GNSO
>       4. Highlight Appendix A of 5YS&OP
>
>
>    1. Review SCBO starter draft (attached) and process for formulating
>    draft positions in Google doc (see instructions below)
>    2. Any other business
>
>
>    1. Coordination with CCNSO’s SOPC
>
>                                                                i.      Tentative
> remote call for week of 17 Feb 2020
>
>                                                              ii.      ICANN67
> – Cancun joint session on Sunday
>
>    1. Next meeting 29 Jan 2020 at 21:00 UTC
>
>
>
> *ACTION REQUIRED:*
>
>    - If you are a *current Councilor, no action is required* because we
>    already have your google address to access a shared folder and edit Google
>    Docs.
>    - Everyone else:
>
>
>    - Please send a Google Docs friendly/compatible email address to
>       gnso-secs at icann.org with the email subject as “GNSO-SCBO Google
>       Drive Access”; in most cases this will xxx at google.com.
>       - SO/AC Admins will add each of you to the platform and assign the
>       appropriate access control.
>       - You’ll be notified with a link to the shared folder, and once
>       uploaded the attached draft of comment will be converted to Google Doc.
>
>
>
> *Tentative SCBO Schedule:*
>
>    - 15 Jan – 1st SCBO meeting
>    - 22 Jan – GNSO Council SPS for 3 days (to some extent prioritization
>    and 5YS&OP items will be discussed)
>    - 29 Jan – 2nd SCBO meeting
>    - 05 Feb – 3rd SCBO meeting (not scheduled, unsure if necessary)
>    - 10 Feb – GNSO Council documents & motion deadline (SCBO products
>    have not required a motion in the past, but we attempt to adhere to this
>    rule)
>    - 18 Feb – Tentative date to meet with the SOPC to share draft
>    positions
>    - 20 Feb – GNSO Council meeting where we will review the draft of
>    comment(s)
>    - 25 Feb – Deadline to submit comments
>
>
>
> Please let me know if you have any questions.
>
>
>
> Thank you.
>
>
>
> B
>
>
>
> Berry A. Cobb
>
> GNSO Policy Consultant
>
> @berrycobbb
>
>
>
>
>
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