[Gnso-ssc] [Ext] RE: Follow up items - SSC meeting - 18 November 2020

Wed Nov 18 22:15:09 UTC 2020

I second Sophie

Thank you Sophie for stepping up.

On Wed, Nov 18, 2020 at 1:05 PM Emily Barabas <emily.barabas at icann.org>
wrote:

> Hi Sophie,
>
>
>
> Thanks very much for this. SSC members, if you have any feedback on
> Sophie serving as Vice Chair, please respond on list no later than *Friday
> 20 November.*
>
>
>
> Kind regards,
>
> Emily
>
>
>
> *From: *Sophie Hey <sophie.hey at comlaude.com>
> *Date: *Wednesday, 18 November 2020 at 22:01
> *To: *Emily Barabas <emily.barabas at icann.org>, "gnso-ssc at icann.org" <
> gnso-ssc at icann.org>
> *Subject: *[Ext] RE: Follow up items - SSC meeting - 18 November 2020
>
>
>
> Hi all,
>
>
>
> I would be happy to volunteer for the role of Vice Chair.
>
>
>
> Sophie
>
>
>
> *Sophie Hey*
>
> Policy Advisor
>
> *Com Laude | Valideus *D: +44 7535530404
> E: sophie.hey at comlaude.com
>
>
>
> *From:* Gnso-ssc <gnso-ssc-bounces at icann.org> *On Behalf Of *Emily Barabas
> *Sent:* 18 November 2020 20:46
> *To:* gnso-ssc at icann.org
> *Subject:* [Gnso-ssc] Follow up items - SSC meeting - 18 November 2020
>
>
>
> Dear SSC members,
>
>
>
> Thank you all for joining today’s call. Following up on the action items
> below –
>
>
>
>    - Thank you Carlton for volunteering to serve as Chair. If anyone has
>    feedback on Carlton serving that they were unable to share during the call,
>    please respond on list no later than *Friday 20 November*.
>    - We are seeking a volunteer to serve as SSC Vice Chair. Please
>    respond on list if you are interested in volunteering.
>    - Here is a draft poll for the evaluation of CSC Liaison candidates,
>    based on the questions included in the EOI: https://www.surveymonkey.com/r/Preview/?sm=1g_2Bta8jaUYkeOOTB4NHrE8TF5Y0u0JD7dXBlAkKWmuklUyDkcH4jUdWWZPsPJUBJ
>    [surveymonkey.com]
>    <https://urldefense.com/v3/__https:/www.surveymonkey.com/r/Preview/?sm=1g_2Bta8jaUYkeOOTB4NHrE8TF5Y0u0JD7dXBlAkKWmuklUyDkcH4jUdWWZPsPJUBJ__;!!PtGJab4!ospAMa5LWY3i6SLadckFAwi5gKnCnqGSart-2kev46OGWcw175qLtxExxnKRH55ARr3-EoAsgA$>
>    . This poll is currently in “preview” mode, so your answers will not be
>    recorded if you want to test it out. If you have any feedback about the
>    format or content of the poll, please respond on list no later than *Friday
>    20 November*.
>
>
>
> Kind regards,
>
> Emily
>
>
>
>
>
> *From: *Gnso-ssc <gnso-ssc-bounces at icann.org> on behalf of Julie Hedlund <
> julie.hedlund at icann.org>
> *Date: *Wednesday, 18 November 2020 at 20:13
> *To: *"gnso-ssc at icann.org" <gnso-ssc at icann.org>
> *Subject: *[Gnso-ssc] Notes and Action Items - SSC meeting - 18 November
> 2020
>
>
>
> Dear SSC members,
>
>
>
> Please find below notes and action items from today’s call on 18 November
> 2020 at 18:00 UTC. These also are posted to the wiki at:
> https://community.icann.org/display/GSSC/2020-11-18+GNSO+Standing+Selection+Committee
> .
>
>
>
> Kind regards,
>
> Julie
>
> Julie Hedlund, Policy Director
>
>
>
>
>
> *Action Items:*
>
>
>
> SSC leadership selection for the 2020-2021 term:
>
> *ACTION ITEM: Staff will put Carlton’s name on the list for consideration
> as Chair (with support from Jothan Frakes, Marie Pattullo, and Raymond
> Mamattah); also Committee members should consider volunteering for
> Vice-Chair.*
>
>
>
> GNSO Non-Registry Liaison to the Customer Standing Committee (CSC):
>
> *ACTION ITEM: Staff will circulate the draft poll for SSC members to
> preview.*
>
> *ACTION ITEM: Staff will update the SSC on Tuesday, 24 November as to the
> status of the EOI process and number of candidates, and ask if the SSC
> would like to raise with Council leadership the possibility of extending
> the timeline, if many EOIs are received, or none are received by the 23
> November deadline.*
>
>
>
> Administration/Housekeeping:
>
> *ACTION ITEM: SSC members should confirm that they can log into
> the additional private wiki workspace
> <https://community.icann.org/display/GSSCMO/GNSO+Liaison+to+the+CSC+-+Application+Materials> where
> application materials will be stored. If they are having trouble with
> access, please email gnso-secs at icann.org <gnso-secs at icann.org>*
>
>
>
> *Notes: *
>
>
>
> 1. Welcome/Agenda Review/SOI Updates: No SOI updates provided.
>
>
>
> 2. Brief review of SSC working methods:
>
>
>
> -- Review the charter and standard working process:  SSC Charter
> <https://community.icann.org/display/GSSC/2.+Charter>, SSC Standard
> Process
> <https://community.icann.org/download/attachments/64077672/DRAFT%20GNSO%20Standing%20Selection%20Committee%20Standard%20Process%209%20August%202017_clean.docx?version=1&modificationDate=1513188055000&api=v2>
> .
>
> -- Transparency of deliberations – by default the deliberations are
> recorded, published, notes taken and shared on wiki.  Records are
> accessible to anyone who is interested.
>
> -- In some cases you will want to keep materials private – using a private
> wiki.  In this selection process it was generally agreed that CVs and
> application materials would be on a private wiki.
>
> -- If you are applying to be considered as a candidate in a selection
> process, you will need to identify a replacement from your group.
>
> -- The current slots on the SSC are mostly filled except for a
> representative from the NCSG.
>
> -- This SSC operates from Full Consensus – so the objective is to reach
> Full Consensus on any decisions.
>
>
>
> 3. SSC leadership selection for the 2020-2021 term:
>
>
>
> -- Each year the SSC selects a leadership team: Chair and Vice-Chair for
> the coming year.  Previous Chair termed out, so the Chair seat is open.
>
> -- The SSC should select a Chair and a Vice-Chair for the 2020-2021 term.
>
> -- The Chair and Vice-Chair is not a heavy lift and will be supported by
> the Support Staff.
>
> -- For the record: Carlton is volunteering to Chair.  Seconded by Jothan
> Frakes.  Thirded by Marie Pattullo.  Also supported by Raymond Mamattah.
>
>
>
> *ACTION ITEM: Staff will put Carlton’s name on the list for consideration
> as Chair (with support from Jothan Frakes, Marie Pattullo, and Raymond
> Mamattah); also Committee members should consider volunteering for
> Vice-Chair.*
>
>
>
> 4. Introduction to assignment: GNSO Non-Registry Liaison to the Customer
> Standing Committee (CSC):
>
>
>
> James Gannon, who served as the Liaison until ICANN69, will join us to
> talk about his experience in the role
>
> Reference Materials: Expression of Interest [gnso.icann.org]
> <https://urldefense.com/v3/__https:/gnso.icann.org/en/announcements/announcement-10nov20-en.htm__;!!PtGJab4!uIXkJzzPF6BuQqJcS_oLrp69CR-IVdXs4fjN5vJFkinE203zki64yO_62TgnmHS--wVmWuFqBw$>
> , Wiki workspace for this assignment
> <https://community.icann.org/display/GSSC/GNSO+Liaison+to+the+CSC>
>
>
>
> -- James is a PTI Director and is speaking here on behalf of himself.
>
> -- CSC has the oversight of IANA operations and PTI.
>
> -- CSC meets monthly to review SLAs from PTI – overseeing the operational
> expertise of the PTI.
>
> -- CSC members and Liaisons are on equal footing.
>
> -- Role of the GNSO Liaison is to represent the non-Registry members of
> the community.
>
> -- This person needs to be able to talk to all of the non-Registry
> groups.  Needs someone who understands the minutia of the role.  This is a
> very senior important role.
>
> -- This is a process-experienced person who can apply those skills to the
> CSC.
>
> -- Question: Does the role require technical skills?  Answer: Some but not
> very much.  The person has to have a basic understanding of how the root
> zone operates, but it’s more of a policy position.  Need to be able to read
> SLAs and understand them at a high level.
>
> -- Question: Are there some attributes we should be looking for in
> candidates? What specifically were helpful traits of your colleagues on the
> CSC? Answer: 1) The members of the CSC who are the most effective were
> either present during the IANA transition or understood what happened
> during the transition; 2) really good understanding of PTI and of the IANA.
>
> -- Question: What if he had a management role in their current capacity,
> would that help? Answer: If they come from a management background and have
> the knowledge of PTI and IANA they should be able to pick up the technical
> aspects.  The key is the basic high-level technical understanding is
> useful, but having the IANA transition and knowledge of PTI/IANA that is
> key.
>
> -- Question: Are there qualifications in the margins? Should we be
> reviewing the candidates in light of other responsibilities in this role?
> Would the community be better served if the person was doing this as a sole
> role, or who would have light duties? Answer: 1) Once you are settled into
> the CSC the workload is not very high.  The onboarding is pretty heavy at
> the start – but after that it’s a 2-4 hours-per-month commitment; 2) The
> candidate criteria are directly from the Bylaws so they should be taken
> quite seriously.
>
> -- Suggest that the SSC should take its time to get the right candidate,
> even if that means an extension.
>
> -- This person would be serving out the remainder of James’ term – through
> to 2021.  Person could be eligible for renewal to 2 2-year terms.  The
> charter does not state whether a partial term counts as a 2-year slot.  It
> would be a maximum of 5 years.
>
> -- Question: How is the EOI conducted? Answer: The primary way that the
> EOI was distributed was through the Stakeholder Groups and Constituencies
> since the candidate has to be a member of an SG/C; although there was also
> a general announcement.
>
> -- If we don’t get any candidates then there is likely to be a
> consultation with the Council leadership and the SSC to determine next
> steps.  Tatiana Tropina is the Ex-Officio member of the SSC from the
> Council leadership.
>
> -- Question: Since James is stepping down, is there any preference to be
> given to his stakeholder group during the selection process. Answer: No.
> This isn’t a Stakeholder Group related/representative appointment.  The
> position represents all non-registry groups, per the Bylaws.
>
> -- If the role isn’t filled it doesn’t block the CSC from doing its work.
>
>
>
> *Timeline*:
>
> -- 23 November: Deadline to submit Expressions of Interest
>
> -- 24 November: Poll opens for SSC members to individually complete to
>
> organize thoughts on candidates (poll closes 24 hours before the following
>
> SSC meeting)
>
> -- Week of 30 November: SSC meeting to review individual responses and
>
> discuss candidates
>
> -- 7 December 2020: Motion deadline for December GNSO Council meeting
>
> (placeholder motion possible)
>
> -- Week of 7 December: Additional SSC meeting, if necessary
>
> -- 15 December 2020: Last day for the SSC to submit recommended candidate
>
> by full consensus
>
> -- 17 December 2020: GNSO Council Meeting - Council votes on SSC selection
>
>
>
> *Discussion*:
>
> -- Given that the SSC has undergone a rotation and other groups are asking
> for extensions – what is the consequence if this changed to a subsequent
> GNSO Council meeting (such as January)?
>
> -- If the SSC agrees that this is not possible staff can propose an
> alternate schedule that would be for the January GNSO Council meeting.
>
> -- Suggest we see whether there are suitable candidates and how many.
>
> -- Could shift the timeline by 30 days if there are no candidates.
>
> -- This is not a formal timeline that has to be approved or set by the
> Council, it is just to set expectations and can be adjusted accordingly.
> No need for a motion.
>
>
>
> *ACTION ITEM: Staff will circulate the draft poll for SSC members to
> preview.*
>
> *ACTION ITEM: Staff will update the SSC on Tuesday, 24 November as to the
> status of the EOI process and number of candidates, and ask if the SSC
> would like to raise with Council leadership the possibility of extending
> the timeline, if many EOIs are received, or none are received by the 23
> November deadline.*
>
>
>
> 5. AOB:
>
>
>
> *ACTION ITEM: SSC members should confirm that they can log into
> the additional private wiki workspace
> <https://community.icann.org/display/GSSCMO/GNSO+Liaison+to+the+CSC+-+Application+Materials> where
> application materials will be stored. If they are having trouble with
> access, please email gnso-secs at icann.org <gnso-secs at icann.org>*
>
>
>
>
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