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<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span style="color:black">Dear TPR WG Members,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Please find below the notes and action items from today’s
</span>meeting<span style="color:black">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">The next TPR WG meeting will be</span> on<span style="color:black">
<b>Tuesday,</b></span><b> 17 May 2022 <span style="color:black">at </span>16:00 UTC<i><span style="color:black">.</span></i></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><br>
Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal"><span style="color:black">Emily, Julie, Berry, and Caitlin <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">Action Items</span>:<o:p></o:p></b></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b><span style="color:black">REMINDER: Deadline for submitting input on the draft Initial Report is 14 May 2022.<span class="apple-converted-space"> </span>Please see instructions via separate email for additional details.</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal">Items in the preliminary recommendations flagged for further discussion (see items highlighted in blue <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1clAqB1wBeOf9ZC5RMMxKrrUTs3N2WyaVYTIyVy_ODs4/edit__;!!PtGJab4!qtjP9B5qoYDhrSAZv__A1947_qpMtZ1hJZKUSO88ZgFZSRmKE4_1UholrIEJaFiO7XNAJWkQvg$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1clAqB1wBeOf9ZC5RMMxKrrUTs3N2WyaVYTIyVy_ODs4/edit__;!!PtGJab4!qtjP9B5qoYDhrSAZv__A1947_qpMtZ1hJZKUSO88ZgFZSRmKE4_1UholrIEJaFiO7XNAJWkQvg$">here
[docs.google.com]</a>)<o:p></o:p></p>
<p class="MsoNormal"><b>ACTION ITEMS: Recommendations 7, 9.2, 13.1/13.2: Return to these items.<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Notes:<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Transfer Policy Review Phase 1 - Meeting #46<o:p></o:p></b></p>
<p class="MsoNormal"><b>Tuesday, 10 May 2022 at 16:00 UTC</b><o:p></o:p></p>
<p class="MsoNormal"><b>Proposed Agenda</b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">1. Roll Call & SOI updates<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2. Welcome and Chair Updates<o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Reminder of the homework of WG members going through the Initial Report draft to flag items that need to be discussed by the group.
Deadline is 14 May.<o:p></o:p></span></li></ul>
<p class="MsoNormal">3. Items in the preliminary recommendations flagged for further discussion (see items highlighted in blue <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1clAqB1wBeOf9ZC5RMMxKrrUTs3N2WyaVYTIyVy_ODs4/edit__;!!PtGJab4!qtjP9B5qoYDhrSAZv__A1947_qpMtZ1hJZKUSO88ZgFZSRmKE4_1UholrIEJaFiO7XNAJWkQvg$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1clAqB1wBeOf9ZC5RMMxKrrUTs3N2WyaVYTIyVy_ODs4/edit__;!!PtGJab4!qtjP9B5qoYDhrSAZv__A1947_qpMtZ1hJZKUSO88ZgFZSRmKE4_1UholrIEJaFiO7XNAJWkQvg$">here
[docs.google.com]</a>)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>4.3</u></b>: The following elements MUST be included in the “Notification of Transfer Completion”: <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l6 level1 lfo8">Domain name(s), [IANA ID(s) of Gaining Registrar(s) and link to ICANN-maintained webpage listing accredited registrars and corresponding IANA IDs. If available, the name of the Gaining Registrar(s) MAY also
be included.]<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.25in"><b>[Recommendation regarding Registry provision of the IANA ID/Gaining Registrar name to the Losing Registrar?]
<o:p></o:p></b></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Recall a lot of discussion that this would be nice to have, but not sure how to get those data. Registries were going to check to see
if it was feasible.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">IANA is an affiliate of ICANN – wondering if we could get an update from them.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Isn’t it a purely technical enhancement – it’s not available in the EPP. We need feedback from RySG.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Don’t believe the RySG has discussed this yet. Think the registries know that the information is available. Believe that it is known
because that is the origin of the transfer request. Not sure if that would require a change to the EPP code. Sounds like the registries would have to provide a link to a web page for every transfer request and that seems redundant. Why not just the domain
name and IANA ID of the gaining registrar.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Assumed that the registry would include that IANA ID in the EPP response to the registrar, and then the registrar would use that IANA
ID and add in the website when notifying the RNH.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Maybe make this an option line item when we go to public comment and then the registries can comment.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Only one registrar uses the client ID as the IANA ID. For some registrars it’s just a number and not related to the IANA ID. We would
need every client ID to become the IANA ID.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Don’t think we will get this resolved in the next month – either eliminate it or take it to public comment as a question.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The group should think about how we would want to present this in public comment. Cleanest is to remove it from the recommendation and
then have a question in public comment.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b>[Recommendation regarding retention and maintenance of records?]<o:p></o:p></b></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Seems like the processes we have suggested to be created have covered this item?<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ICANN Compliance: Support including this requirement because it is important to investigate complaints and to enforcement. As Compliance
we have seen multiple complaints when resellers transfer the TAC without authorization and notification. We would need to document when and by whom the control panel was accessed. We are facing challenges in obtaining records from the registrar. We will
need all of the transfer documentation.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Note that the registrar is not allowed to store the TAC, and the registry can’t retrieve it – make sure that the records requirement
doesn’t require storage or retrieval.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Compliance would be requesting time-stampled logs that show that they were provided to RNH, not the TAC themselves.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Holida's comments also touch on charter question b7: Should required differentiated control panel access also be considered, i.e., the
registered name holder is given greater access (including access to the auth code), and additional users, such as web developers would be given lower grade access in order to prevent domain name hijacking?<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Just pointing out the challenge; logging of sensitive data is an ongoing issue in the technical realm.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><u>Preliminary Recommendation 7</u></b><b>: </b>[The working group recommends that ICANN org establish minimum requirements for the composition of the TAC (for example, minimum length, syntax, or entropy value) based on current applicable
technical security standards. ICANN org MAY change these requirements in response to new or updated standards, but any changes to the requirements MUST go in effect with sufficient notification and time for contracted parties to implement the necessary updates.
] OR [The Working Group recommends that Registrars and Registry Operators follow best practices for the composition of the TAC (for example, minimum length, syntax, or entropy value) based on current applicable technical security standards such as RFC9154
or subsequent or similar RFCs. These best practices may be updated in response to new or updated standards as appropriate.]<o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Wait for Jim Galvin to join the call when this is discussed.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Jothan Frakes: We just received some feedback about TAC storage / Auth-Info expirations in the RrSG that I am reviewing. Storage could
be radically affected by the changes we are proposing to the TAC. Looks like there is a requirement to store the TAC at the registrar – there is a timing issue. Also when it is used to validate the RNH.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We talked about how this field is being used and by whom – good to know if there are specific uses, but not sure if using the field
on its own basis is in scope for this group.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Using the TAC for other purposes that in this policy should not stop us in defining the way TAC should be used in the inter-registrar
transfers.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b>ACTION ITEM: Return to this item for the next meeting.<o:p></o:p></b></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b><u>Preliminary Recommendation 9</u></b>: The working group recommends that:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>9.2</u></b>: When the Registrar of Record sets the TAC at the Registry, the Registry MUST securely store the TAC using a one-way hash that protects the TAC from disclosure.<o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Wait for Jim Galvin to join the call when this is discussed.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Don’t know how prescriptive we want to get with this recommendation.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b>ACTION ITEM: Return to this item for the next meeting.<o:p></o:p></b></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b><u>13.2:</u></b> The Registrar of Record MAY set the TAC to null:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l5 level1 lfo9">At any time in response to a request from the RNH.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo9">After a period of less than 14 days by agreement by the Registrar of Record and the RNH.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>[Recommendation setting a policy requirement that the RNH has at least a minimum period of time to complete the transfer?]<o:p></o:p></b></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">WG settled on having one standard TTL of 14 days.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Discussed having a policy requirement with a minimum time for transfer.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Think we have the handled, but don’t know if we need a minimum.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Think we can remove this item.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Probably want to allow the Registrar of Record to set the TAC to null in case of fraud. This is a reason to NACK.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">These can be denial reasons at any point in the process.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">For 13.1 there was a question about whether there could be non-standard TTLs longer than 14 days? Don’t recall that the WG agreed to
that.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Suggest adding text to 13.2: “As part of denying a transfer request in accordance with the reasons listed in Recommendations 19 – 22.”<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Does this allow for a shorter TTL? That is covered in 13.2.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">RySG is not agreeing with “enforced by the Registries” in 13.1.<o:p></o:p></span></li></ul>
<p class="MsoListParagraph"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ACTION ITEM: Revisit this.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b>Note change to </b><b><span style="font-size:10.0pt;color:black">I.A.3.7.3</span> from last meeting</b>: Change “No payment” to “Non payment” in “Non payment for previous registration period (including
<b>payment disputes or </b>credit card charge-backs) if the domain name is past its expiration date
<b>at the current Registrar of Record </b>or for previous or current registration periods if the domain name has not yet expired.”<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">4. Updated swimlane diagram (see attached document)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some points:<o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Conceptual way to document the transfer – objective is to broadly develop a visual aid for the reader of the report.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Some things aren’t directly in scope but we needed them as a means to an end.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">CQh1, Rec 16 – 30-day restriction to transfer.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TAC is not disclosed until transfer.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In future, if there are no issues, the domain transfers seamlessly. Idea then to represent the “frictions to cure”.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If there are “frictions to cure” (the challenge box):<o:p></o:p></span>
<ul type="circle">
<li class="MsoListParagraph" style="mso-list:l1 level2 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Whether the domain is locked (client panel, UDRP, registry lock) – figure out how to resolve the issue.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level2 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">General task: are there any other issues preventing the transfer? You are attempting to cure any of the issues.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level2 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If you can proceed with the transfer you are provisioning the TAC and providing it to the RNH.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level2 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If not then you go back to the beginning.<o:p></o:p></span></li></ul>
</li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Still challenged on how to represent setting the TAC to null. (CQb4, Rec 13.2). Is there a better way to represent this?<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Questions to consider:
<o:p></o:p></span>
<ul type="circle">
<li class="MsoListParagraph" style="mso-list:l1 level2 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Based on how the landscape has changed and the TAC is not revealed until provisioned – there used to be a representation of the registry
and registrar curing issues with the transfer – now captured by the friction to cure. In future would there even be an interaction between the registry and registrar?<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level2 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Is this useful as a tool for the reader of the Initial Report as an appendix? Or just for the WG to use?<o:p></o:p></span></li></ul>
</li></ul>
<p class="MsoNormal">Discussion:<o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">One of the challenges is to get exact equivalent between written text and the diagram. Would need to make sure there are no contradictions
that could be misleading.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Largely a “sunny day” as opposed to “rainy day” view.<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">What about having a diagram for an “easy transfer” process and another similar to this with the more complex scenarios?<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Staff will do another sanity check on the text versus the boxes and publish it with a disclaimer -- the recommendation text is authoritative.<o:p></o:p></span></li></ul>
<p class="MsoNormal">5. AOB<o:p></o:p></p>
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