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<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear TPR WG members,</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please find below the notes and action items from today’s meeting.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The next meeting will be on
<b>Tuesday, 24 January 2023 at 16:00 UTC.</b><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Best regards,<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Emily, Julie, Berry, and Caitlin<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ACTION ITEMS/HOMEWORK:<o:p></o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-family:"Calibri",sans-serif">Swimlane:<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoPlainText" style="mso-list:l10 level1 lfo1"><b><span style="font-family:"Calibri",sans-serif">WG members to review and provide comments and technical WG members in particular to review language relating to EPP actions to make sure it is accurate/clear.
<o:p></o:p></span></b></li><li class="MsoPlainText" style="mso-list:l10 level1 lfo1"><b><span style="font-family:"Calibri",sans-serif">Preliminary Recommendation 11: check the language for operational accuracy – particularly the suggested revised language: “The Registry Operator MUST
reset the TAC to null</span></b><span style="font-family:"Calibri",sans-serif"> <s>
as part of completing the successful transfer request</s> <b>when is accepts a valid TAC from the Gaining Registrar<o:p></o:p></b></span></li></ol>
<p class="MsoPlainText"><b><span style="font-family:"Calibri",sans-serif">Proposal on Exemption for Recommendation 17:<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoPlainText" style="mso-list:l10 level1 lfo1"><b><span style="font-family:"Calibri",sans-serif">WG members to review and comment on the list. See attached document.<o:p></o:p></span></b></li></ol>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Notes:<o:p></o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-family:"Calibri",sans-serif">Transfer Policy Review - Meeting #77<o:p></o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-family:"Calibri",sans-serif">Proposed Agenda<o:p></o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-family:"Calibri",sans-serif">17 January 2023<o:p></o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif">1. Roll Call & SOI updates<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif">2. Welcome and Chair Updates<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Reminder – deadline extended for comments to Recommendations 10-22 to 23 January.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Any updates to the Recommendation 13 TTL rationale? Not at this point.<o:p></o:p></span></li></ul>
<p class="MsoPlainText" style="margin-left:.5in"><span style="font-family:"Calibri",sans-serif">Threat vectors Small Team: In the works.<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in"><span style="font-family:"Calibri",sans-serif">Steiner (ALAC): Recommendation 16 – clarify whether there is any consensus on this proposal. Think the Small Team agreed that an exemption wasn’t needed for the
Recommendation 16 restriction (lock) post-registration. Won’t have a common reason to opt out of the 30 days post-creation lock. So, Recommendation remains the same. Not clear yet if there is support for an opt out re: Recommendation 17 (see below).<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif">3. Updated Transfer Process Swimlane (see attached and at:
<a href="https://community.icann.org/display/TPRPDP/2023-01-17+Transfer+Policy+Review+PDP+WG+Call">
https://community.icann.org/display/TPRPDP/2023-01-17+Transfer+Policy+Review+PDP+WG+Call</a>)<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif">Summary:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">This will never be perfect – it is conceptual in nature and not meant to be a policy document.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Starting to get busy and complicated – lots of worm holes; even once stable it will be subject to change re: Phase 1b, CoR, Phase 2. Need to create a space
for CoR.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif">Details of Revision:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Substantive changes from Initial Report.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">What hasn’t changed is the general use and expiration of the domain.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Post-Create Transfer Restriction: Gap in the rationale around the reasons for why we are implementing the change as opposed to what is in the marketplace
today.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Timeframes: 1) Made consistent to hours and calendar days across all recommendations; 2) transfer policy is more technical in nature so timeframes will
be coded – so set a hours. But include both hours and days as a compromise – hours for technical use, and days for readability.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Yellow sub process re: established customer procedure – placeholder for now until discussed/agreed in the WG.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Couple of substantial changes in the first task:
<o:p></o:p></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoPlainText" style="mso-list:l5 level2 lfo13"><span style="font-family:"Calibri",sans-serif">From the moment the RNH requests the TAC the 120 hour-clock starts.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level2 lfo13"><span style="font-family:"Calibri",sans-serif">“Frictions to Cure” – New part: further deliberations made clear that previous version of the swimlane didn’t account for what really happens – check of
validity of the TAC before it is sent to the registry. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level2 lfo13"><span style="font-family:"Calibri",sans-serif">If an issue it will be the gaining registrar that is notified that the TAC is not valid. Enter a worm hole. Process in effect starts over.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level2 lfo13"><span style="font-family:"Calibri",sans-serif">Assuming that the TAC is valid, registry does the check on whether the TTL is expired (Rec 13) – Gaining Registrar will need to send an (operational) notice
that the TTL is expired and RNH needs to make a decision. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level2 lfo13"><span style="font-family:"Calibri",sans-serif">If not expired registry sets to pending transfer, reset the TAC to null, and terminate the TTL.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level2 lfo13"><span style="font-family:"Calibri",sans-serif">RNH receives transfer confirmation – if choose to cancel (Rec 2) the Registrar of Record will invoke the cancellation procedure. If RNH does accept the
transfer the Losing Registrar send the poll message – ask technical-oriented WG members – confirm language adjustments to make it more clear what is actually happening in EPP.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level2 lfo13"><span style="font-family:"Calibri",sans-serif">Challenge at Gaining Registrar is not likely to reflect what actually happens. Logic is there to help facilitate how we are using the worm holes.<o:p></o:p></span></li></ul>
</li></ul>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif">Discussion:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Points of clarity:
<o:p></o:p></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoPlainText" style="mso-list:l5 level2 lfo13"><span style="font-family:"Calibri",sans-serif">1) Setting domain to “Pending Transfer” after TTL expired –
<o:p></o:p></span>
<ul style="margin-top:0in" type="square">
<li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">If the TTL is expired means that the TAC is no longer present/valid and should not be treated as present – that’s all the registry knows and if not present
would treat it as null – only the Registry of Record knows if it is expired. <o:p>
</o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">There is no response from a registry that would say “TTL expired” – it can either accept it, TAC is invalid, or say no transfer is permitted.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">No such thing as the registry checking for an expired TAC. If it is expired it is null/invalid per the registry.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">So this decision box (TTL expired?) should go away – put a decision box “Is there a TAC present?” then check if it is valid, etc. All the steps around the
TTL expired decision box goes away.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">Registries responses on a failed TAC will be purposefully oblique.<o:p></o:p></span></li></ul>
</li><li class="MsoPlainText" style="mso-list:l5 level2 lfo13"><span style="font-family:"Calibri",sans-serif">2) Set Domain to “Pending Transfer”:
<o:p></o:p></span>
<ul style="margin-top:0in" type="square">
<li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">Understand what this means operationally. A TAC is considered used at the moment a valid TAC is received, not when the transfer is complete. Once a valid
TAC is received it is set to null and the TTL expires and completes the process with the Registrar of Record – a transfer cannot be tried again with that TAC.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">The “pending transfer” and box to the right are all one state. This is a combination state – the registry does not Set Domain to “Pending Transfer”.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">The pending state is because of the Losing FOA process.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">The losing FOA changed, but the requirements of it haven’t. So, yes. ‘Pendingtransfer’ would still remain.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">Removing the ‘pendingtransfer’ would cause so many issues for CS and also for registrants.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">Confirm that there isn’t anything in the recommendations at this point that is specifically for the registry to Set the Domain to “Pending Transfer”. May
need to take a closer look at this.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">Preliminary Recommendation 11: “The working group recommends that the TAC as created by the Registrar of Record according to Preliminary Recommendation
7, MUST be “one-time use.” In other words, it MUST be used no more than once per domain name. The Registry Operator MUST reset the TAC to null as part of completing the successful transfer request.” Final sentence may be misleading. Need to make sure this
language is technically accurate.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level3 lfo13"><span style="font-family:"Calibri",sans-serif">Proposed revised language (change in bold): “Preliminary Recommendation 11: The working group recommends that the TAC as created by the Registrar of Record
according to Preliminary Recommendation 7, MUST be “one-time use.” In other words, it MUST be used no more than once per domain name. The Registry Operator MUST reset the TAC to null
<s>as part of completing the successful transfer request</s> <b>when is accepts a valid TAC from the Gaining Registrar</b>.”<o:p></o:p></span></li></ul>
</li></ul>
</li></ul>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-family:"Calibri",sans-serif">ACTION ITEM re: Swimlane<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoPlainText" style="mso-list:l9 level1 lfo15"><b><span style="font-family:"Calibri",sans-serif">WG members to review and provide comments and technical WG members in particular to review language relating to EPP actions to make sure it is accurate/clear.
<o:p></o:p></span></b></li><li class="MsoPlainText" style="mso-list:l9 level1 lfo15"><b><span style="font-family:"Calibri",sans-serif">Preliminary Recommendation 11: check the language for operational accuracy – particularly the suggested revised language: “The Registry Operator MUST
reset the TAC to null</span></b><span style="font-family:"Calibri",sans-serif"> <s>
as part of completing the successful transfer request</s> <b>when is accepts a valid TAC from the Gaining Registrar<o:p></o:p></b></span></li></ol>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif">4. Proposed redline from Small Group on Exemption for Recommendation 17 (see attached)<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif">Proposed redline:<o:p></o:p></span></p>
<p class="MsoPlainText"><b><u><span style="font-family:"Calibri",sans-serif">Preliminary Recommendation 17</span></u></b><span style="font-family:"Calibri",sans-serif">:
<w:Sdt SdtTag="goog_rdk_49" id="968859099">Registrars MUST apply a 30-day post-change of registrar lock by default for all domain names transferred into a Registrar, however on a case-by-case basis and where an Established Relationship exists, the Registrar
may unlock the domain name in less than thirty (30) days for the purpose of an inter-registrar transfer, on a case-by-case basis.</w:Sdt>
<w:Sdt SdtTag="goog_rdk_16" id="1118722632">An Established </w:Sdt><w:Sdt SdtTag="goog_rdk_17" id="-639113731">R</w:Sdt><w:Sdt SdtTag="goog_rdk_18" id="-1902135392"><w:Sdt SdtTag="goog_rdk_19" id="-611981778"></w:Sdt>elationship means a RNH who</w:Sdt><w:Sdt SdtTag="goog_rdk_20" id="-682971641">
has; a) </w:Sdt><w:Sdt SdtTag="goog_rdk_21" id="-1509817057"> received registrar services
<w:Sdt SdtTag="goog_rdk_23" id="-1005132026"></w:Sdt>for a period of </w:Sdt><w:Sdt SdtTag="goog_rdk_24" id="1053806856"> at least
</w:Sdt><w:Sdt SdtTag="goog_rdk_25" id="-2051131016"><w:Sdt SdtTag="goog_rdk_26" id="-274633913"></w:Sdt>thirty (30) days</w:Sdt><w:Sdt SdtTag="goog_rdk_27" id="-762443207">; and<w:Sdt SdtTag="goog_rdk_28" id="1766499347"> b)</w:Sdt>
</w:Sdt><w:Sdt SdtTag="goog_rdk_29" id="-887179655"><w:Sdt SdtTag="goog_rdk_30" id="-1677724282"></w:Sdt></w:Sdt>a history of regular interactions with the Registrar and who has demonstrated a willingness to continue receiving registrar services from the Registrar
in the future.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif">Discussion:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Idea is to keep the post-transfer and post-create restrictions, but to allow an opt out for the post-transfer limited to Established Relationship.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">When it gets transferred in the restriction is placed, the registrar has the option to remove the restriction upon the request of a RNH with an Established
Relationship.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Lock is still mandatory (“MUST”).<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Would require manual intervention to determine that an RNH has an Established Relationship – makes it harder to remove the lock.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">Still an agreement between the registrar and registrant.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo13"><span style="font-family:"Calibri",sans-serif">WG members should review and comment on the proposal.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-family:"Calibri",sans-serif">ACTION ITEM: Proposal on Exemption for Recommendation 17 – WG members to review and comment on the list. See attached document.<o:p></o:p></span></b></p>
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