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<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear TPR WG members,<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please find below the brief notes and action items from today’s meeting. <b><i><o:p></o:p></i></b></span></p>
<p class="MsoPlainText"><b><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></i></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The next meeting will be on Tuesday, 11 April at 1600 UTC.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Best regards,<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Emily, Julie, Berry, and Caitlin<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
</div>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ACTION ITEMS/HOMEWORK: None captured.
<o:p></o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Notes:<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Transfer Policy Review - Meeting #85</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposed Agenda</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">04 April 2023</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">1. Roll Call & SOI updates<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2. Welcome and Chair Updates<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Project Workplan: Only action item was for WG members to share any updates from ICANN76 – none provided, consider this closed. Reminder
that though it looks like there is a lot of time for charter questions, but it is really only 9-10 meetings before ICANN77.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">3. Continuation of Gap Analysis Discussion – Transfer Reversal (<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1Mq-Zu-fTdu4xrI1h1YPB1ITGRTxAp2gKzef7cTkgnNg/edit__;!!PtGJab4!-b3Z8_WSqZb7cVX73sUWBPWUKumLIznXHvEXJlo7sd5gpKXJ6K_IUX-E1m2mywiiXG--DttB4ssnPbISyspAm60iI7Y1c8DmZw$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/1Mq-Zu-fTdu4xrI1h1YPB1ITGRTxAp2gKzef7cTkgnNg/edit__;!!PtGJab4!-b3Z8_WSqZb7cVX73sUWBPWUKumLIznXHvEXJlo7sd5gpKXJ6K_IUX-E1m2mywiiXG--DttB4ssnPbISyspAm60iI7Y1c8DmZw$">working
document [docs.google.com]</a>)<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Last week walked through the proposal from Sarah Wyld.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Staff have draft questions to help continue the discussion.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">For each subsection: 1) what is being proposed/problem to solved; 2) questions for discussion.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Codifying Informal Resolution:<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Some support to add rules/regulations when there is a problem – adding structure to the status quo. Additional element: Temporary DNS reversal.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Discussion questions:<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Is there evidence that the current process for informal resolution is insufficient? If not, what is the reason for codifying?</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Are there reasons to provide more structure? Would it help other registrars? It adds a layer of transparency.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Is this informal structure – is it widespread enough?
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Should there be timelines around the formalized process?<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Could provide some insight for registrants – could be in the form of guidance/FAQ instead of a formal process.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question to registrars: Would this encourage other registrars?<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There is no formal process for registrars to deal with a dispute; informal process is the losing registrar contacting the gaining registrar
to get the name returned. Need a process because currently one doesn’t exist.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Codifying existing informal processes doesn’t eliminate the need for indemnity.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The current informal process as proposed for codification is only where there already is agreement among losing and gaining registrars to
reverse the transfer. If no agreement then we would go to a different step.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l7 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Previous conversations: Some registrars noted that informal resolutions are happening frequently in the background and this informal process
is working. There are upsides to structure, but also downsides. Would be good for WG members to share examples. See questions below.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Are WG members willing to share examples of when informal resolution was used successfully (with personal data redacted)? Examples of when it fell short?<o:p></o:p></span></i></p>
<p class="MsoPlainText"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If more structure is added:<o:p></o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Should this be in the form of policy requirements or guidelines?<o:p></o:p></span></i></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Discussion:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Outcomes: 1) agreement ; 2) no agreement but nothing to do; 3) an escalation. TDRP only covers violations of transfer policy. Having a
codified process gives everyone a clear path.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If there are those who’ve found the informal process ineffective, codifying the process wouldn’t do that. What would be the benefit.
If the transfer policy only addresses disputes arising from violation of policy, not those not related to policy violations. Codifying the informal process doesn’t address resolution of non-policy transfer disputes.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Need the codification to ensure the process is consistent among registrars.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">It sounds like people want a much better dispute resolution process, but that should be raised in the scope of the existing transfer dispute
policy. That isn’t what this is.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This proposal doesn’t address problems with the current policy.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">What we are really talking about is trying to codify that very first step. The very fine line is do we codify that? Do we put timelines
on it? If not resolved doesn’t it automatically go to the next step. Can registrars jump this step and jump to a TDRP?<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Two of the reasons the TDRP has only been formally initiated 8 times is 1) the existing policy is a legal procedure that registrars would
want to avoid; 2) the costs are prohibitive. It would be more effective if there were fewer barriers to entry.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Agree: the TDRP doesn’t work, particularly because it doesn’t apply to non-policy disputes and the costs are too high. Should also include
registrants.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Reminder: This discussion has been limited to a couple of participants – there has to be consensus to change the status quo.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Possible path forward for the WG: If the WG agrees on codifying informal processes, but could say that we recognize the ineffectiveness
of the informal process and the existing policy, so the WG could recommend x, y, z changes.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Staff: The filing fee for a TDRP is $1330 for a one-member panel at the National Arbitration Forum. (I heard a reference to $10,000, but
I’m not seeing that number.)<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If we codify this, does that lead to additional requirements?<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The issue of reporting and recording data could be part of this (complementary) but could be a separate recommendation.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Should there be two distinct paths, one for emergency (leveraging the TEAC) and one for non-emergency situations? What are the timeline requirements? What are the consequences
if timelines are not met?<o:p></o:p></span></i></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Discussion:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">How does the TEAC fit into all of this. The TEAC should be used to initiate – but the timing is terrible. It should be two business days,
which matches other similar policies. Could be used as the initial point of contact.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rick Wilhelm, RySG: Stating again some registry positions -- It appears that the TEAC process is susceptible to abuse to initiate fraudulent
transfers. Contacts can get stale. Happening by phone leads to a lack of traceability – better to handle via the NSP.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Re: TEAC – The only time that needs to change is the 4-hour response to 2 business days. This is the key problem with the TEAC. Still
good as a point of contact to validate the transfer.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If we are saying the timeframe needs to change, is that then just a normal process? One entry point into the dispute mechanism? Do the
steps – response by a real person and roll-back if no response?<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rick Wilhelm, RySG: Re: if the gaining registrar doesn’t respond and the losing registrar reaches out, that would be a deviation from the
current process and puts the registry in the middle of the process.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Caitlin Tubergen, staff: Noting some of the concerns why the TEAC was adopted in response to the SSAC’s concerns about emergencies. Some
community members could have concerns about 2 business days being too long in the case of emergency. The RAA has a process response of 24 hours to report illegal activity (3.18.2) – that could be a precedent.
<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">As far as TEAC, it would happen prior to a dispute process – it shouldn’t be used as part of a back and forth, just for the initiation.
The registry shouldn’t be part of a TEAC if the registrar isn’t responding. We just need to give purpose to the TEAC: to initiate the dispute process.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Need to hear if there is support for changing the TEAC timeline – whether to 2 business days or 24 hours. Also need to look at the action
for a non-response. Seems to be support for codifying the informal process.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Should the “new” registrant have the opportunity to challenge or interact with its registrar before a potential transfer is agreed to by the registrars?<o:p></o:p></span></i></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Discussion:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l2 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If there is no response from the registrar, should the resulting action be lighter than an undo?<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">4. AOB<o:p></o:p></span></p>
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