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</head>
<body lang="EN-US" link="#0563C1" vlink="purple" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Dear TPR WG members,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here also are the slides that were presented during the meeting.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kind regards,<o:p></o:p></p>
<p class="MsoNormal">Julie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">GNSO-TPR <gnso-tpr-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Saturday, October 21, 2023 at 8:47 AM<br>
<b>To: </b>"gnso-tpr@icann.org" <gnso-tpr@icann.org><br>
<b>Subject: </b>[GNSO-TPR] Notes and action items: TPR WG at ICANN78 on 21 Oct at 08:30 UTC/10:30 local time<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear TPR WG members,<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please find below the brief notes and action items from today’s meeting. <o:p></o:p></span></p>
<p class="MsoPlainText"><b><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></i></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The next meeting will be
<i>in two weeks</i> on Tuesday, 07 November at 1600 UTC.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Kind regards,<o:p></o:p></span></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Christian, Caitlin, Berry and Julie<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
</div>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ACTION ITEMS/HOMEWORK:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
<b>Please review these recap materials in advance of our next call, so if there are questions or concerns you can bring them up during the call. Recap materials will be distributed, covering the recommendations from WG Group 2, 1(a), and 1(b). The next call
is on November 7. We also strongly encourage you to listen to the <a href="https://urldefense.com/v3/__https:/icann.zoom.us/rec/play/M9Q6l-3ucT4SL0OiDJ0zQc9EmlMzB84MywmdUKDQqgAqglMNFztxEGAqiGIPLFzkXcRDbHgD7papQS3J.4wrRUwXfOAzd2nqW__;!!PtGJab4!74uhaR4wgtboxiduSAC4I_OJ72tehgJpWyr_mgmWD3O2Zztis0v8OEeNm3qD-migHDLwJKUJ3_qFhgpzYDqNcdZ2FA0p4-gR7Q$">
17 January Zoom call [icann.zoom.us]</a> before going into recommendation text and swimlane. </b><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Transfer Policy Review - Meeting at ICANN78<o:p></o:p></span></b></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposed Agenda</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">21 October 2023</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">1. Welcome and Chair updates<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoPlainText" style="mso-list:l17 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Recommendations from ICANN-approved transfer (bulk transfers) are now in a stable condition. Been our focus since ICANN78. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l17 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We will be briefly revisiting some open questions from other Group 2 topics before transitioning back to a recap of what the WG has agreed
to date, and then moving to Group 1(b), which is Change of Registrant (Part II of the Transfer Policy) in November.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l17 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Working Group Member updates or Stakeholder updates – none.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l17 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Project Status (Berry, Staff)<o:p></o:p></span></li></ol>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="margin-left:.25in;mso-list:l10 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">5 weeks behind schedule wrapping up Group 2.<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l10 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We will do a recap of all groups before moving on.<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l10 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Total of 110 sessions (began Feb 2021), close to 1000 day duration, 165 hours of discussion time.<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l10 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Want to try to expedite moving through CoR, preferably go to Public Comment before June ICANN Meeting 2024, have Final
Recommendation Report in May.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2. Transfer Dispute Resolution Policy (“TDRP”) – Registrant Access<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Reminder of current draft recommendation<o:p></o:p></span></li></ol>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="margin-left:.25in;mso-list:l4 level1 lfo4"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Relevant charter question: g3) If the TDRP is considered to be insufficient: i. Are additional mechanisms needed to supplement
the TDRP? ii. Should the approach to the TDRP itself be reconsidered?<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l4 level1 lfo4"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Current Draft Preliminary Recommendation:<o:p></o:p></span></li></ul>
<p class="MsoPlainText" style="margin-left:.75in"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The Working Group recommends the GNSO request an Issues Report or other suitable mechanism to further research and explore the pros and cons
of (i) expanding the TDRP to registrant filers and (ii) creating a new standalone dispute resolution mechanism for registrants who wish to challenge improper transfers, including compromised and stolen domain names. In making this recommendation, the Working
Group recognizes that if such an effort were ultimately adopted by the GNSO Council, this request could be resource-intensive and will require the Council to consider the appropriate timing and priority against other policy efforts.</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="2" type="a">
<li class="MsoPlainText" style="mso-list:l23 level1 lfo5"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ALAC<a href="https://mm.icann.org/pipermail/gnso-tpr/2023-July/000945.html" title="https://mm.icann.org/pipermail/gnso-tpr/2023-July/000945.html"> message
re: registrant access to TDRP</a>:</span> <span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
<o:p></o:p></span>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l23 level2 lfo5"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">View of the ALAC is that registrant should be given the opportunity to initiate TDRP, this should be included in the WG recommendations.
This would not be for registrants to combat domain theft. It would still be under the conditions and requirements of the TDRP. The only option for registrants currently is to go to court.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l23 level2 lfo5"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The option of bringing legal option isn’t sufficient and is costly.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l23 level2 lfo5"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If no agreement in the WG ALAC will file a comment.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l23 level2 lfo5"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">It is the responsibility of the Registrar to educate, guide, explain to the registrant.<o:p></o:p></span></li></ul>
</li></ol>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l3 level1 lfo6"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Options in light of ALAC feedback and previous discussion. When we introduced the topic earlier, we noted this was discussed/scoped by IRTP-D
WG, they decided not to overload the TDRP. Potential options:<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="margin-left:.25in;mso-list:l22 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Require registrar-provided rationale in the event registrar refuses to file TDRP.<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l22 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registrant responsibility for TDRP fee.<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l22 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Open TDRP to registrant filers (where registrant is responsible for payment of fee, irrespective of outcome – similar
to UDRP).<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l22 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Note: Need to ensure this is separate from other similar actions/processes.<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l22 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In this case, also similar to UDRP, the registrars would be responsible for registrar verification of data.<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l22 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Leave recommendation as is.<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l22 level1 lfo7"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Other Options?<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Discussion</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l3 level1 lfo6"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There are other policies that this may impact, e.g. ERRP. It is important to untangle that.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l9 level1 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Strongly think there needs to be a process, but need to investigate who the parties would be and what it would be – not the TDRP.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l7 level1 lfo9"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registries don’t think TDRP is the right mechanism – it is a very targeted process. From a registry perspective, concern that if TDRP is
cracked open that it would not get worse. If rewritten, concern it would be expanded. Perhaps if there was another mechanism/tool.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l9 level1 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Should do something but should be separate/standalone and not UDRP.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l9 level1 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registrars don’t initiate a TDRP but do so when registrant alerts them – should they provide a rationale if they don’t initiate.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l9 level1 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Before we go too far down the request for an Issue Report, need to consider other transfer issues – such as inter-registrant transfer –
might want to wait until the WG discusses all related issues.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l9 level1 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From group 1a and 1b discussions, post-transfer restriction or policy issues out of Change of Registrant. The third option is on the table
with current issue report recommendation, but the first two may be wanting more thoughts on this for an interim solution. It may be 3+ years until such a policy is enacted.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l9 level1 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registrant could be confused by what it an inter-registrar transfer.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l9 level1 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Sounds like there is support for expanding (to bullet a.) If ALAC can provide comments during Public Comment that would be helpful This
group is not scoped to do this – is there something we can do as an interim solution – get feedback on these options::</span>
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoPlainText" style="mso-list:l9 level2 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Require registrar-provided rationale in the event registrar refuses to file TDRP<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l9 level2 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Allow the registrant to be responsible for any fee required by the TDRP provider<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l9 level2 lfo8"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If the fee is set the registrant has the option to decide and can be well informed; still need to determine who would be the parties to
the dispute. E.g. would it be filed against the Gaining Registrar, Losing Registrar, or gaining registrant? Whether that is TDRP or another vehicle.<o:p></o:p></span></li></ul>
</li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thoughts on the first two options in the interim?<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l12 level1 lfo10"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Don't believe ALAC has discussed fees on this, but if the registrant is informed of the fees they can weigh the pros and cons. The fee
should be transferred and well-informed. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l12 level1 lfo10"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If we make a policy change that the registrant can pay the fee, my concern is the Registrar already knows that it will fail because the
policy was followed.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l5 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The one filing would be the customer/client of the former Registrar. Their ability to do anything is already diminished because they don’t
have access.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Maybe have a mechanism that is tied to getting domain back that is broader than just a failure of following the Transfer Policy. Registrants
likely won't know the transfer policy well enough to know whether it was followed. We don't want registrants losing all the time.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Always a bunch of lawyers involved. I doubt a registrant will pay without any legal backup. If the process is opaque maybe, but the registrant
should advise legal counsel before filing TDRP.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Leave the UDRP to trademark stuff.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l5 level1 lfo11"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">What about the first bullet? Registrars don’t typically initiate the TDRP on their own, the registrant contacts them and tells them something
is wrong. Should we require a letter/rationale why they won’t pursue the TDRP. Maybe this is a course of action?<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l1 level1 lfo12"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Don’t think it's necessary. The panel should provide that data. If there is lack of support from the registrar, I don’t think the registrar
will be willing to provide this data. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo12"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Think the current recommendation may eventually create a panel. Option 1 or 2 is something to do in the interim. Can we/should we add language
to require Registrar to provide rationale in the interim?<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo12"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Two situations: when the person filing is mad their domain moved between registrars, or mad because they lost their domain. The TDRP is
about: did you violate the policy? We need to consider the broader scope, there will be more discussions about this when we talk about inter-registrant policy. Maybe before we start spinning work on this, we consider waiting until we discuss CoR. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo12"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If this is just an intra-registrar issue, that is something to think about.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo12"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Introducing a new policy will likely delay our work and would be out of scope. ICANN Compliance already has a role, maybe we expand current
language that would open a route for registrants to go through ICANN Compliance, enabling them to get more information they can use.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo12"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If we are not careful, we will get into circular dependencies. Looking at Change of Registrant, when we did the high-level overview, the
group had momentum about tearing down what is a Material Change for CoR. These were directly connected to what Rick was talking about re: disputes of CoR not change of Registrar. Maybe making a new mechanism could be a way forward in the meantime. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo12"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Change of Registrant may also be tangled with EDDP/ERRP. Need to be aware how a registrant could be confused about filing.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">3. TDRP updates in light of EPDP – Temp Spec – Phases 1, Recommendation 27<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoPlainText" style="mso-list:l2 level1 lfo13"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Refresher of <b>EPDP Team Recommendation #27</b>. “The EPDP Team recommends that as part of the implementation of these policy recommendations,
updates are made to the following existing policies / procedures, and any others that may have been omitted, to ensure consistency with these policy recommendations as, for example, a number of these refer to administrative and/or technical contact which will
no longer be required data elements:<o:p></o:p></span></li></ol>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="margin-left:.25in;mso-list:l11 level1 lfo14"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registry Registration Data Directory Services Consistent Labeling and Display Policy<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l11 level1 lfo14"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thick WHOIS Transition Policy for .COM, .NET, .JOBS<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l11 level1 lfo14"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rules for Uniform Domain Name Dispute Resolution Policy<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l11 level1 lfo14"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">WHOIS Data Reminder Policy<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l11 level1 lfo14"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Transfer Policy<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l11 level1 lfo14"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Uniform Rapid Suspension System (URS) Rules<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l11 level1 lfo14"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Transfer Dispute Resolution Policy<o:p></o:p></span></li></ul>
<ol style="margin-top:0in" start="2" type="a">
<li class="MsoPlainText" style="mso-list:l13 level1 lfo15"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposed updates to TDRP in light of Rec. 27 – see:
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/12ncsCc_sYiBs2cRZVOPCrBes92aV0p-6S-7hNBkmM9w/edit__;!!PtGJab4!74uhaR4wgtboxiduSAC4I_OJ72tehgJpWyr_mgmWD3O2Zztis0v8OEeNm3qD-migHDLwJKUJ3_qFhgpzYDqNcdZ2FA2s87oE0w$">
https://docs.google.com/document/d/12ncsCc_sYiBs2cRZVOPCrBes92aV0p-6S-7hNBkmM9w/edit [docs.google.com]</a><o:p></o:p></span></li></ol>
<p class="MsoPlainText" style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Relevant Excerpt from ICANN Impact Paper: <i>“TDRP section 3.2.4 provides that a panel appointed by a TDRP provider will “review all applicable
documentation and compare registrant/contact data with that contained within the authoritative Whois database and reach a conclusion not later than thirty (30) days after receipt of Response.” This provision relies on comparison with the "authoritative Whois
database," which does not have a clear analogue in the new Registration Data Policy.”</i><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="margin-left:.25in;mso-list:l6 level1 lfo16"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ICANN Impact Paper notes:<o:p></o:p></span></li></ul>
<p class="MsoPlainText" style="margin-left:.75in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">o Data could be requested by the panel (similar to UDRP), though that may result in duplicative data; OR<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.75in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">o Requirements could be written at a higher level<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.75in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">o In the <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/12ncsCc_sYiBs2cRZVOPCrBes92aV0p-6S-7hNBkmM9w/edit__;!!PtGJab4!40EXUBOx8ZTjskBUyyv-5TRP878dhy8ZWpS4bwQ5eNNvm5qKDalo2tcT2q2yl--zobNb_d751vUiH6awF8QaFZQ4KJecsr5eyp3M$" title="https://urldefense.com/v3/__https://docs.google.com/document/d/12ncsCc_sYiBs2cRZVOPCrBes92aV0p-6S-7hNBkmM9w/edit__;!!PtGJab4!40EXUBOx8ZTjskBUyyv-5TRP878dhy8ZWpS4bwQ5eNNvm5qKDalo2tcT2q2yl--zobNb_d751vUiH6awF8QaFZQ4KJecsr5eyp3M$">current
draft [docs.google.com]</a>, both are included – thoughts?<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.75in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">o Further discussion<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Discussion</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l16 level1 lfo17"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TDRP / Rec 27. ICANN org delivered an impact policy that discussed what may need to be changed from EPDP Phase 1 recommendations. There
is no clear analogue for “authoritative Whois database” in TDRP. Two potential options: (1) Data could be requested by the panel (like UDRP) but this may produce duplicative data; (2) Requirements could be written at a higher level. Both options were included
in the <a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/12ncsCc_sYiBs2cRZVOPCrBes92aV0p-6S-7hNBkmM9w/edit__;!!PtGJab4!74uhaR4wgtboxiduSAC4I_OJ72tehgJpWyr_mgmWD3O2Zztis0v8OEeNm3qD-migHDLwJKUJ3_qFhgpzYDqNcdZ2FA2s87oE0w$">
current draft [docs.google.com]</a>, but received no WG comments, so we wanted to make sure the WG is happy with the current recommendations.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="margin-left:.25in;mso-list:l15 level1 lfo18"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Sending the gaining FOA in no longer a requirement, so changes have been reflected<o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l15 level1 lfo18"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Panel determines whether a violation of policy occurred based on the information provided. <o:p></o:p></span></li><li class="MsoPlainText" style="margin-left:.25in;mso-list:l15 level1 lfo18"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We will send a link with this to make sure everyone is okay with this.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l16 level1 lfo17"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Any comments on these? <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l16 level1 lfo17"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Where does this data come from? Want to raise this as a potential challenge.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l16 level1 lfo17"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There are evidentiary requirements the Registrar would be following, that is worth looking at.<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">4. If time allows, presentation of Group 2 – ICANN-approved transfers recommendations and any feedback received<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Shortly after this meeting, the WG will receive a recap of where we are now. Support staff tried to highlight all the changes and draft recommendations thus far. We will
distribute this recap document as well as updated swimlane. Since we have some time now, we will cover the recommendations from Group 2 (TEAC, TDRP, ICANN-approved Transfers). <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TEAC Recommendations: </span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l8 level1 lfo19"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TEAC Prelim Rec 1: The WG recommends updating the required timeframe for initial response from 4 hours to 24 hours / 1 calendar day.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l8 level1 lfo19"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TEAC Prelim Rec 2: The WG recommends that the initial communication to a TEAC is expected to occur no more than 30 days following the alleged
unauthorized loss of a domain.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l8 level1 lfo19"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TEAC Prelim Rec 3: The WG recommends that substantive updates by email to the Losing Registrar occur at least every 3 calendar days until
work to resolve the issue is complete. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l8 level1 lfo19"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TEAC Prelim Rec 4: Refers to the format of communication, and adding text around notification requirement that the initial email to the
TEAC starts the clock.<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l8 level1 lfo19"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TEAC should there be a fast undo, clawback recommendation. A small team drafted a process, but the majority of the group seemed to think
informal resolution works today. Adding to the Transfer Policy may add complications and so this mechanism was not added to the policy<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TDRP Recommendations:</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l18 level1 lfo20"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TDRP Prelim Rec 1: The WG discussed opening TDRP to registrants, and recommended GNSO request an issue report to further look at these
issues. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l18 level1 lfo20"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">TDRP, Rec 27 - Prelim Rec 3 : textual changes to account for updated language in new policy<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ICANN-Approved Transfers Recommendations</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l21 level1 lfo21"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Explanation of icons. Farm: a registrar is transferring all of its gTLDs to another registrar; Herd: only transferring a particular TLD;
Single cow: partial portfolio transfers<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l21 level1 lfo21"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 1: The RO MAY charge a fee, and MAY waive the fee<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoPlainText" style="mso-list:l21 level2 lfo22"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">It would be good to do some editorial work around the context of these recommendations. On the screen it says “Full domain name portfolio
transfers”. Would be good to specify an “ICANN-approved full domain name portfolio transfer”. Once we publish these recommendations it should be very clear this is not BTAPPA. <o:p></o:p></span></li></ol>
</ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l21 level1 lfo21"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 2: Makes clear the number of names and price ceiling are staying the same, status quo. The ecosystem has changes since the
policy was initially drafted, now there maybe many registries involved in a bulk transfer, look at recs 3-6 for allocation recommendations. <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l21 level1 lfo21"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 3: Due to the variable nature of the fee associated with full portfolio transfers, the WG recommends that ROs MUST provide
notice to registrars of any fees associated with full portfolio transfers upon request.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoPlainText" style="mso-list:l21 level2 lfo23"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Due to Rec 2, we changed how this mechanism works. Now there is a hard cap on fees to Gaining Registrar. No fee schedule, it is fixed
to cap $50,000. Given the way discussions have unfolded, I would suggest dropping Rec 3 as it may be burdensome/silly. There is no more schedule. If Rec 2 changes and the fee schedule becomes variable again then we can bring it back. <o:p></o:p></span></li></ol>
</ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoPlainText" style="mso-list:l21 level3 lfo24"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">It says “variable nature of the fee”, but I guess the fee isn't variable now?<o:p></o:p></span></li></ol>
</ul>
</ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoPlainText" style="mso-list:l21 level3 lfo25"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">You’re right the variable nature has disappeared, I think that is a good call to drop it. Do others disagree?<o:p></o:p></span></li></ol>
</ul>
</ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoPlainText" style="mso-list:l21 level3 lfo26"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Then Rec 4 may not be actionable. <o:p></o:p></span></li></ol>
</ul>
</ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoPlainText" style="mso-list:l21 level3 lfo27"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rec 4 I think still applies and can be used<o:p></o:p></span></li></ol>
</ul>
</ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoPlainText" style="mso-list:l21 level3 lfo28"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registries are still good with Rec 4. <o:p></o:p></span></li></ol>
</ul>
</ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l21 level1 lfo21"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 4: this notes that if a Registry decides to waive their fee, the others cannot charge more to bring the fee up to $50,000<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l21 level1 lfo21"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 5: ROs would need to provide notice to ICANN with the number of domains transferred<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l21 level1 lfo21"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 6: ICANN would send a notice to the ROs with reported numbers and corresponding percentages of domain names involved in the
bulk transfer.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoPlainText" style="mso-list:l21 level2 lfo29"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">“According to registrar’s fee schedule” is this language still appropriate?<o:p></o:p></span></li></ol>
</ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l21 level1 lfo21"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 7: the Gaining Registrar MUST be responsible for paying the relevant Registry’s fee (if any).<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">BTAPPA/Change of Sponsorship Recommendations</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l20 level1 lfo30"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 1: Opening BTAPPA to include circumstances where a reseller/service provider wants to transfer its portfolio of domain names
to a new Gaining Registrar<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l20 level1 lfo30"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 2: WG recommendation to notify affected registrants approximately 1 month before the change of sponsorship is expected to occur.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoPlainText" style="mso-list:l20 level2 lfo31"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">“by X date if desired” should that be before the transfer occurs? Let’s try to fill that in.<o:p></o:p></span></li></ol>
</ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l20 level1 lfo30"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">To clarify ICANN does not approved BTAPPA, it is a service provided by the registry<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l20 level1 lfo30"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 3: update to boilerplate BTAPPA language, confirming status quo that <o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l20 level1 lfo30"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 4: RO must reject a change if there is evidence<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l20 level1 lfo30"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The WG has been talking about the macro changes, but we have recommendations on micro language. We haven't come to an agreement whether
BTAPPA is going to be required or not.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoPlainText" style="mso-list:l20 level2 lfo32"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Either these recommendations go into BTAPPA boilerplate or they go into Transfer Policy. Where they will go is our only open question
in bulk transfers, but the recs themselves still apply either way. <o:p></o:p></span></li></ol>
</ul>
<p class="MsoPlainText" style="margin-left:1.0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">So these are building block recommendations, like pre-preliminary recommendations?<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoPlainText" style="mso-list:l20 level2 lfo33"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">No matter where they go, these are our recommendations. The group agreed to these, but not yet to where they go<o:p></o:p></span></li></ol>
</ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l20 level1 lfo30"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 5: Relevant agreements need to permit this type of transfer if using BTAPPA service<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l20 level1 lfo30"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 6: RO MAY charge a fee for a change of sponsorship, but ROs MUST provide notice to Registrars of any fees associated with a
change of sponsorship<o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l20 level1 lfo30"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prelim Rec 7: Notes that the gaining registrar must not impose a new inter-registrar transfer lock as this was not initiated by registrants<o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ACTION ITEM: Please review these recap materials in advance of our next call, so if there are questions or concerns you can bring them up during the call. Recap materials
will be distributed, covering the recommendations from WG Group 2, 1(a), and 1(b). The next call is on November 7. We also strongly encourage you to listen to the
<a href="https://urldefense.com/v3/__https:/icann.zoom.us/rec/play/M9Q6l-3ucT4SL0OiDJ0zQc9EmlMzB84MywmdUKDQqgAqglMNFztxEGAqiGIPLFzkXcRDbHgD7papQS3J.4wrRUwXfOAzd2nqW__;!!PtGJab4!74uhaR4wgtboxiduSAC4I_OJ72tehgJpWyr_mgmWD3O2Zztis0v8OEeNm3qD-migHDLwJKUJ3_qFhgpzYDqNcdZ2FA0p4-gR7Q$">
17 January Zoom call [icann.zoom.us]</a> before going into recommendation text and swimlane. <o:p></o:p></span></b></p>
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