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<div class="WordSection1">
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear TPR WG members,<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please find below the brief notes and action items from today’s meeting. <o:p></o:p></span></p>
<p class="MsoPlainText"><b><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></i></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The next meeting will be
<b>Tuesday, 16 January 2024</b> at 1600 UTC.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Kind regards,<o:p></o:p></span></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Christian, Caitlin, Berry and Julie<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
</div>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ACTION ITEMS/HOMEWORK: None captured.<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Transfer Policy Review - Meeting #113</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposed Agenda</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">09 January 2024<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Notes:<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal">1. Welcome and Chair updates</p>
<p class="MsoNormal"> </p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Make sure everyone has had a chance to get caught up.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Continue with CoR to wrap up soon.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Steinar: What is the status in the questions on the metrics? Compliance is still working on them.
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2. Recap COR Security Measures discussion (preliminary recommendations) – see attached slides.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">a. Improper CORs --- start at slide 2.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Slide 4:</p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Need to agree on the definitions.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Not surer what we’ve decided overall, so hard to say.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Need to be updating the working document:
<a href="https://docs.google.com/document/d/1gu4sXGvyJeWJIfvaK_I7GKA6lAdfKFPQKaN4UMgzmcE/edit">
https://docs.google.com/document/d/1gu4sXGvyJeWJIfvaK_I7GKA6lAdfKFPQKaN4UMgzmcE/edit</a></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">We are talking about what makes a COR. Is it change of control? We will cover today.</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Slide 5 </p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Looks pretty good.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Update the title – does this need a note that if the previous and new registrant are the same we don’t need this.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Do you have to do it before COR? Notifications will be sent at the time of change – 24 hours for registrants who have manual processes.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Notification is after the COR is completed.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Sarah (from chat): with brackets as suggested by Zak. “Preliminary Recommendation 1: The Working Group recommends that, following a Change of Registrant,* the Registrar MUST send a
notification** of the Change of Registrant to both the Prior Registrant (as listed in the Registration Data immediately prior to the Change of Registrant) and the New Registrant, without undue delay [but no later than 24 hours after the Change of Registrant
occurred.]”</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">b. COR + TAC requests</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Slide 6:</p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">This is the culmination of a lot of discussions.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">This where we left a couple of weeks ago – bullet 2 is whether there is a COR or not there is a 30-day lock.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Could use a reminder of the enhanced security around the TAC from Group 1a. Could add a one pager (ACTION).</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Slide 7:</p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Language provides flexibility for how this is done operationally.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Due diligence won’t be applied every time – should be able to be automatic and at scale.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">That’s why we don’t say what is “due diligence”.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">What’s important here is that something is going to be necessary, if not a MUST. Helpful to identify what types of due diligence.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">We need to make sure we agree on what due diligence means.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">39 min</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Need to be careful on how specific we get – different registrars will have different models.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Maybe use more precise wording instead of “due diligence”.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Don’t know what to do if we don’t know what is meant by “due diligence’.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Sarah from the chat: “When a TAC request follows a recent Change of Registrant*, Registrars MAY utilize the five calendar day (120 hour) period for TAC issuance to review and validate
any recent COR changes.’</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">This is tied to removing the 60-day lock.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Not sure how this would be enforced.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Registrars already do this so it should be a MAY.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Think we still need to call it out.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Pretty clear SHALL has to be a MAY.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Owen from the chat: “I also have no idea how a registrant could quantify with facts/details that a registrar did not use “due diligence”. Any registrant that loses a domain name will
make such a claim, even if the registrar 100% complied with contractual obligations”</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Staff sees this as something in the policy but not stated. This relates to the definitions discussion.</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Slide 8 – alternate to removing 60-day lock:</p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Consumer unfriendly and arbitrary.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Like the potential for the removal of the lock but not sure it’s needed.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Sometimes complicated to determine if agreement exists. Registrar should not be part of any agreement.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Consistency across policy was definitely something that we've always talked about, which is something we will continue to try to strive for.</li><li class="MsoNormal" style="mso-list:l5 level1 lfo3">Speaking as a registrant, if I want to transfer the domain and there's a lock on it, I should be able to remove that lock and not go back to the registrar and hash it on with them.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">So what I'm hearing is that the original preliminary recommendation 2 is something that the group is more supportive of than this idea. Removing the 60 day lock completely and making
the change of registrant and the transfer request or TAC request two separate processes, and keep them separate on purpose. So removing the 60-day lock achieves that idea to of separating those two concepts</li></ul>
<p class="MsoNormal"> </p>
<p class="MsoNormal">3. Definitions discussion: Change of Registrant vs Control – Start at slide 10:</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Discussion:</p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">This is something we need to agree on and move forward so that we know what we're doing. Are we leaving at a change of control and tweaking what a material change is, or change of
registry and tweaking? Do we need to make a difference between those? Are we just going to say if emails changed then that's what we're talking about. If they change their name we don't care?</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">The original context for material change was domain name theft. Now the only change that’s relevant in this process it the email address. And if that email address changes, then that
needs to be a process which we already sort of defined with notification, etc.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo3">Privacy proxy is probably not an issue.</li><li class="MsoNormal" style="mso-list:l5 level1 lfo3">The question is, is this an actual change of registrant? Or is this just an update that removes the privacy proxy data? I don't think that we, as a transfer group, should be defining privacy proxy and their
role in the in the ecosystem at the moment. There are other groups that have done that and succeeded partially at least.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3">There's very little policy at ICANN on privacy proxy providers as of now. A change from John Smith to a proxy provider, that's going to constitute a change of registrant and trigger notification requirements,
trigger locks, if there's locks, etc. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3">If there is a change of registrant, where the organization name changes to a new entity, which then becomes the owner of the domain name, or if John Smith sells it to Barbra Hanson, those are all changes
of registrants and domain name gets a new owner. But do we need special policy around it? I think we have laws in place that already cover such things. So that is not an issue.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l5 level1 lfo3">So back in the day everyone would have their information out public. Those that utilize privacy proxy before you could transfer to another registrar, you had to remove the privacy proxy so that the gaining
registrar could pull the Whois data and bring that into the system. So I think certainly privacy proxy providers should be exempt from any type of change of registrar type policy because of those complications. Then also just to highlight, that if it's using
a privacy provider that is not changing a registrant. But if I have a domain name registered in my name, and then I put on a proxy provider, and that is 100% a change of registrant just because the proxy provider then becomes the registrant.
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">4. AOB</p>
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