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<div class="WordSection1">
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear TPR WG members,<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please find below the brief notes and action items from today’s meeting. <o:p></o:p></span></p>
<p class="MsoPlainText"><b><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></i></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The next meeting will be
<b>Tuesday, 06 February 2024</b> at 1600 UTC.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Kind regards,<o:p></o:p></span></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Christian, Caitlin, Berry and Julie<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
</div>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><b>ACTION ITEMS/HOMEWORK: </b><b>WG to complete the COR Reduction Rationale document at:
<a href="https://docs.google.com/document/d/1DpDO2BYTl6TA7ApfPpG3Hpl13nrv4y4x9B3hImrx_Fc/edit?usp=sharing">
https://docs.google.com/document/d/1DpDO2BYTl6TA7ApfPpG3Hpl13nrv4y4x9B3hImrx_Fc/edit?usp=sharing</a><o:p></o:p></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Transfer Policy Review - Meeting #116</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposed Agenda</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">30 January 2024<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Notes:<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal">1. Welcome and Chair updates</p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Planning for ICANN79:
<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1">Only 4 meetings leading up to ICANN79; need to complete COR recommendations.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1">Two sessions – agendas TBD.<o:p></o:p></li></ul>
</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">WG Self-Assessment Survey: Link will be sent tomorrow for an interim survey.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2. Transfer Complaint metrics with ICANN Contractual Compliance -- ICANN Compliance (Holida Yanik): Sent attached report in response to WG request.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:</p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Discrepancies may arise because one case may involve several domain names. Also, cases may span both old and new (NSP) systems.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">As we consider this, how to correlated it to registrations – how many complaints involve multiple domain names? Don’t have those numbers, but it is quite often.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Just a picture of what is going on in the wider world – just a small fraction. Good that most cases are closed without going to the registrar, but also reflects a lot of confusion.
Suggests that the WG’s plan to go with a simple approach for COR is the right approach.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">The numbers are small so need to look at the pain points.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Found it very confusing to go through the report -- such as the difference between unauthorized CORs and CORs denied. It seems like there is a low percentage of complaints relative
to registrations. This supports the notion of moving to a notification process.</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">ICANN Compliance: Not all registrants are aware of ICANN. Page 2 – unauthorized complaints; page 4 – inability to complete the COR (registrants).</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">From the chat:
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1">These are just the Complaints that made it to ICANN, not the entire universe of Complaints, most of which would have been dealt with by the registrars themselves.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1">Yes - so in our notice process we've discussed requiring the Rr to provide info about how to address complaints, sounds like that will indeed be useful.</li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">3. COR Polls and Discussion: Elimination, Notifications, and Definitions – See attached slides.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">The reason for the poll questions is to help determine a recommendation.</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Poll 1:</b></p>
<p class="MsoNormal"><b>At this stage in the group's discussions, are you convinced that the Change of Registrant (COR) policy should be eliminated entirely?</b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo2"><b><span style="background:white;mso-highlight:white">YES, there should no longer be any COR policy anywhere</span> – 50%</b></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2"><b><span style="background:white;mso-highlight:white">NO, there should remain a reduced COR policy somewhere</span> – 50%</b></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Poll 2:</b></p>
<p class="MsoNormal"><b>At this stage in the group's discussions, are you convinced there should be mandatory notifications sent to the Prior & New Registrant when specific contact fields are updated?</b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3"><b><span style="background:white;mso-highlight:white">YES, notifications should be mandatory</span> – 60%</b></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><b><span style="background:white;mso-highlight:white">NO, notifications should be optional</span> – 40%</b></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:</p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">There is a close split because there are only two choices – no option to opt out.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Trying to be as clear as possible.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Some agreement to have COR somewhere else – doesn’t include inter-registrar policy addressed elsewhere.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Notifications should exist but dealt with elsewhere, outside of the Transfer Policy.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Elimination completely but address elsewhere? What is the specific proposal? There isn’t one – but there are requirements spread around elsewhere. But don’t think everything is covered,
such as mandatory notifications.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Not a strong recommendation that some other group needs to determine where these notifications are addressed; not sure what you would get.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">GNSO Council would have to make the decision of where that is addressed.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Question: Is COR a Transfer Policy issue?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">If we are eliminating COR, first we are eliminating the 60- or 30-) day lock; looks like a complete gutting of protections.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">If we eliminate COR, could we keep the option for the registrar to put on a lock if it determines that a transfer is fraudulent.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Not gutting protections, but policy isn’t doing what it was designed to do (for protecting registrants); also, it’s not a transfer, but a change of ownership. Keep the bare minimum.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Staff: If section 2 of Transfer Policy is removed and MUSTs turned to MAYs for notifications, this would no longer be a policy, but perhaps an advisory.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Maybe Section 2 is changed to an advisory section on notification.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Don’t think removing entirely (no notifications) would be acceptable by the public. Have to keep the notifications. Against putting it back to Council to decide – no idea how long
that would take.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">50/50 split is just the starting point – what would it take to get everyone to agree? A two-pronged approach to addressing disputes, including a registrant initiated transfer dispute
resolution policy.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Sounds like elimination of Section 2 is not supported by this group.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Agree that we need a policy that allows a registrant to reverse a transfer.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Need to work out the details of a notification system.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">If we stick with a reduced COR and registrars have their own policies, do we still need to define “material change”. Could be confusing if registrars all define it differently.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Potential middle path – having the option for the registrant opt out of a mandatory notification?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Still see a big issue. What if the person opting out is doing it for fraudulent reasons?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">If we are going to require it we shouldn’t allow an opt out.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Let’s assume if COR changes to notifications those should be mandatory.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Think about what a notification would entail.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Opt out could need to be confirmed/verified as valid.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Not envisioning the notification as an email. Could be something else.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Keep a small modified Section 2 that is mandatory notifications. Still need to address definitions and the details of notifications.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">See slides 6 and 7 – notification definitions and triggers.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Poll 3:</b></p>
<p class="MsoNormal"><b>For the purposes of a reduced COR/notification policy, what does the WG need to define?</b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l5 level1 lfo4"><b><span style="background:white;mso-highlight:white">Change of Registrant</span></b></li><li class="MsoNormal" style="mso-list:l5 level1 lfo4"><b><span style="background:white;mso-highlight:white">Change of Control</span></b></li><li class="MsoNormal" style="mso-list:l5 level1 lfo4"><b><span style="background:white;mso-highlight:white">Both</span></b></li><li class="MsoNormal" style="mso-list:l5 level1 lfo4"><b><span style="background:white;mso-highlight:white">Neither</span></b></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:</p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Neither can be to leave it as is.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Not sure definitions are irrelevant – just what triggers a notification – change of registrant data.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Don’t need to complete the poll. Support for Change of Registrant data as the trigger for notification. Might still need some clarification of what that would be.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM: WG to complete the COR Reduction Rationale document at:
<a href="https://docs.google.com/document/d/1DpDO2BYTl6TA7ApfPpG3Hpl13nrv4y4x9B3hImrx_Fc/edit?usp=sharing">
https://docs.google.com/document/d/1DpDO2BYTl6TA7ApfPpG3Hpl13nrv4y4x9B3hImrx_Fc/edit?usp=sharing</a><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">4. AOB</p>
<p class="MsoNormal"><o:p> </o:p></p>
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