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<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear TPR WG members,<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please find below the brief notes and action items from today’s meeting. <o:p></o:p></span></p>
<p class="MsoPlainText"><b><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></i></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The next meeting will be
<b>Tuesday, 13 February 2024</b> at 1600 UTC.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Kind regards,<o:p></o:p></span></p>
<div style="border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Christian, Caitlin, Berry and Julie<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
</div>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><b>ACTION ITEMS/HOMEWORK: WG to complete the COR Reduction Rationale document at:
<a href="https://urldefense.com/v3/__https:/docs.google.com/document/d/1DpDO2BYTl6TA7ApfPpG3Hpl13nrv4y4x9B3hImrx_Fc/edit?usp=sharing__;!!PtGJab4!5AMC2yyFuiAuDP4NVzqpIuVbN_QeariExytXRoJUCPWEFXwih6H_FltoJa3yAsqzuSgtz-VVaOL5fxb7jnSTUnXPeXp6qWg3vw$">
https://docs.google.com/document/d/1DpDO2BYTl6TA7ApfPpG3Hpl13nrv4y4x9B3hImrx_Fc/edit?usp=sharing [docs.google.com]</a><o:p></o:p></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Transfer Policy Review - Meeting #117</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposed Agenda</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">06 February 2024<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Notes:<o:p></o:p></span></b></p>
<p class="MsoPlainText"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal">1. Welcome and Chair updates<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Less than a month from ICANN79 – just four scheduled calls. Get our recommendations in place.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Take self-assessment survey by Feb 21.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">COR Reduction Rationale doc still has no input – need to fill that out. See action item above.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Zak, BC: Gave an update to BC – expressed their deep concern to remove all notifications and default locks. If that was a recommendation, would likely be a minority report:<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1">Question – what locks? Answer – Opt out to be accepted on a 60-day lock: BC would like to see a default lock that registrars could opt out, with consistency in application. BC is
interested in reducing the lock but against removing it.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo1">That’s why we need the rationale document to be completed, such as the reason to remove the 60-day lock.<o:p></o:p></li></ul>
</li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Steinar, ALAC: Looks like at ICANN79 will discuss the COR with public participation – will provide info if that is the case.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2. Mandatory Notifications wrap-up – see attached slides, starting at slide #5:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Second bullet point, which do we want? Are we saying generic your info was updated? Or confirm specific change? WG needs to decide.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Stay away from the word “contact” – Suggest changing “contact information” to “registrant data”. Need to be clear.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Prefer the message lists field that was updated but not what changed in the field.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Look at the alert you get from a responsible bank as an example and minimize the amount of info provided in case the email was compromised and also avoid being too prescriptive.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Question: Wasn’t there another item re: triggers? Answer: We still need to discuss.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Ask ourselves what security goals we want to achieve if COR is not in the Transfer Policy.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Sounds like the group is okay specifying what fields have changed, but not what in that field changed. Identify known RDDS field but not what.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Question: Change of ownership with registrant data – who will see it (the old/new registrant)? Answer: That’s something that needs to be addressed. It depends, but I don’t think
we can say how that would work. Need to get into these things more deeply.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Notifications – Opt Out Pros/Cons: See Slide 6<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Key point: registrant opt out.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">If account is hacked notification goes to fraudulent registrant. If registrant opted out wouldn’t get notifications.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Need to look at what other industries do and why – should be a defensible rationale. It’s not about transfers – it’s about information changing.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Could turn on by default and let registrant opt out.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Uncomfortable with being able to turn off notifications – only the owner and only proactive.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Don’t see the outcry from registrants getting emails.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Could be situations when registrant would want to opt out.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">maybe it should be an account setting, but not a registrar default in their terms etc. That seems like a good middle ground.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Agreement on mandatory with/without opt out.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Support for the three minimum fields (name, org, email) as triggers – see #3 below.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">If there were a proactive opt out that might be okay if it was an informed decision.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">If multiple changes notifications should be able to be combined.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Opt out okay if informed.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">If we do have a registrant opt out it should be the same across the board for all registrars.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Note that we are talking about opting out of notifications, not locks. And should be consistently applied.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Agree: Same fields as today; mandatory but registrant can actively choose to opt out.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">3. "Change of Registrant Data" discussion -- see attached slides, starting at slide #7:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion – slide 8 – Change of Registrant Data:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Need to decide what is that minimum set of triggers.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Prefer to keep the current set of triggers – second row. Ability to combine notifications is really helpful.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Look at what needs to be notified for security purposes.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Can still do verification even if combined.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Support for the three minimum fields (name, org, email) as triggers.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion – slide 9 – Material Change:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Need to decide what is that minimum set of trigger.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Include addition of data? That could be a material change if field was blank.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">WG supports leaving Material Change as is.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion -- slide 10 – Privacy/Proxy/Designated agent<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Question: Remove Designated Agent? Answer: WG has decided it won’t be defined in policy.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Registrar wouldn’t know if third-party privacy/proxy; If registrar does know, would a change trigger a notice? If assigned back to the registrant is that a notification?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">No matter what: WG is saying, it doesn’t matter if it’s privacy/proxy if any one of those three fields changes it will trigger a notification. Note that the PPSAI process is still
being worked out.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">One of the important things is that it relates to the registrant data and not the PUBLIC data - so if the real data is redacted (not with P/P service) and is changed then the CORD
is triggered.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Discussion -- slides 11 & 12 – Prior and New Registrant<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">These terms are out of date.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Send notification when data changes in those three fields – see above – to prior registrant.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Is the opt out on the person or the domain name? Need to discuss details.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Need to continue discussion at the next meeting.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">4. CORD Availability and Placement (time allowing) -- see attached slides, starting at slide #13:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1">Deferred to next meeting.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">5. AOB: None.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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