[Icann-future-wg] [ALAC-Announce] Public Consultation on Proposed ICANN Meeting Dates 2011 - 2013

Sat Aug 8 07:44:55 UTC 2009

One more thing on the subject:

In NARALO, there has been a dicussion of the advisability of swapping 
meeting 40 and 41, as at present they will both take place in the winter 
in their respective region. As regards meeting 40, as many of us know 
from personal experience, winter in North America brings with it routine 
air travel delays, often quite significant, due to inclement weather, 
so  moving this meeting into the summer is advisable on that basis.

Apologies for forgetting this point in my immediately-previous message.

Nick Ashton-Hart wrote:
> Dear All:
>
> I draw your attention to the policy advice schedule on this matter, 
> which has a final draft being ready yesterday,  and a vote beginning 
> today :)
>
> There is one other thing you may wish to add. The ALAC has at various 
> times in official statements endorsed the concept of more regional 
> meetings, in specific suggesting that the current gatherings each year 
> for the contracted parties in each region should be opened up to equal 
> participation by all other ICANN communities.
>
> In that vein, you may wish to make note of that fact in a sentence or 
> two. The text below is also missing a few bits gramatically.
>
> How would you like to proceed to get a finalised statement so the 
> voting can begin? The consultation closes on 14th August, fyi, though 
> I can notify the responsible staff person that an ALAC comment will 
> come in a couple of  days later if you like.
>
> Adam Peake wrote:
>> Hi.
>>
>> Looking over the proposed dates 
>> <http://www.icann.org/en/public-comment/#meeting-dates> I have a 
>> couple of comments:
>>
>>
>> Seems to be a very short period between meeting #39, 5-10 December 
>> 2010 (Latin America) and meeting #40, 13-18 March 2011, North 
>> America.  Can expect little will be done for the month immediately 
>> after the December 2010 meeting, leaving a very compressed policy 
>> development period before the next meeting in March. Can expect this 
>> to have a rolling effect through the year, particularly as meeting 
>> #42 9-14 October is scheduled a month or more earlier than usual. 
>> Suggest staff attempt to move meeting #40 to early April 2011 
>> (avoiding the major holidays/celebrations) and meeting #42 to late 
>> November 2011.  The third meeting should anyway be scheduled later in 
>> the year (see next para.)
>>
>> Meeting #45, 14-19 October 2012 is also too early. Adequate time is 
>> needed for policy development and many decisions, particularly by the 
>> board, are made at the face to face meetings.  Holding the third 
>> meeting of the year in October will most likely cause significant 
>> board decisions to move to special meetings of the board (telephonic 
>> or other) in November/December, not good for transparency, and also 
>> placing an additional burden on already over worked board members. 
>> Suggest moving #45 to Mid/late November 2012.
>>
>>  - - -
>>
>>
>> Any comments, thoughts?
>>
>> Best,
>>
>> Adam
>>
>>
>>
>>
>>> Dear Working Group on the Future Structure of ICANN,
>>>
>>>  Please be advised that a public comment period has been opened on 
>>> an issue related to the remit of your working group. In keeping with 
>>> the 'bottom up' nature of ICANN, your working group's attention is 
>>> kindly
>>>  drawn to this comment period, which ends on August 14th.
>>>
>>> The consultation information may be found at 
>>> http://www.icann.org/en/public-comment/#meeting-dates. The 
>>> announcement of the same follows immediately hereafter.
>>>
>>> ________________________________
>>> Proposed ICANN Meeting Dates 2011 - 2013
>>>
>>> Explanation: While ICANN continues to examine the overall structure 
>>> of its meeting dates and geographic rotation, it is important to 
>>> move forward with future planning. In an effort to secure the dates 
>>> for ICANN meetings through 2013, Staff recommendations have been 
>>> developed for Public review and comment. Approving the meeting dates 
>>> is important to prevent conflicts with other community events and to 
>>> allow all participants sufficient time to plan their travel and 
>>> attendance.
>>>
>>> The proposed dates below have been selected based on careful 
>>> avoidance of important holidays, celebrations, and observances 
>>> around the globe. Similarly, every effort was made to identify and 
>>> prevent scheduling conflicts with other community events.
>>>
>>> ICANN will not be able to accommodate every request for a date 
>>> change. However, in an effort to be fully cognizant of holidays and 
>>> occasions from countries and religions around the world, we'd like 
>>> to provide an opportunity for comment so the ICANN Public 
>>> Participation Committee of the Board can move forward with approving 
>>> the dates.
>>>
>>> Deadline and How to Submit Comments: The Staff is opening a 30-day 
>>> public comment forum, from 13 July 2009 through 14 August 2009, and 
>>> invites community comments on this topic.
>>>
>>> To submit comments: Comments are welcome via email to 
>>> proposed-meeting-dates at icann.org. This public forum will be open 
>>> through 14 August 2009.
>>>
>>> To view comments: An archive of all comments received will be 
>>> publicly posted at http://forum.icann.org/lists/proposed-meeting-dates.
>>>
>>> -- 
>>> Regards,
>>>
>>> Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella 
>>> Gruber-White
>>> ICANN At-Large Staff
>>> email: staff at atlarge.icann.org
>>>
>>> _______________________________________________
>>> ALAC-Announce mailing list
>>> ALAC-Announce at atlarge-lists.icann.org
>>> http://atlarge-lists.icann.org/mailman/listinfo/alac-announce_atlarge-lists.icann.org 
>>>
>>>
>>> At-Large Official Site: http://atlarge.icann.org
>>
>>
>> _______________________________________________
>> Icann-future-wg mailing list
>> Icann-future-wg at atlarge-lists.icann.org
>> http://atlarge-lists.icann.org/mailman/listinfo/icann-future-wg_atlarge-lists.icann.org 
>>
>
> -- 
>
> -- 
>
> Regards,
>
>  
>
> Nick Ashton-Hart
>
> Director for At-Large
>
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
> Tel: +33 (450) 42 81 83
>
> USA Tel: +1 (310) 301-8637
>
> Fax: : +41 (22) 594-85-44
>
> Mobile: (Switzerland): +41 79 595 5468
>
> email: nick.ashton-hart at icann.org
>
> Win IM: ashtonhart at hotmail.com / AIM/iSight: nashtonhart at mac.com / 
> Skype: nashtonhart
>
> Online Bio:   https://www.linkedin.com/in/ashtonhart 
>

-- 

-- 

Regards,

Nick Ashton-Hart

Director for At-Large

Internet Corporation for Assigned Names and Numbers (ICANN)

Tel: +33 (450) 42 81 83

USA Tel: +1 (310) 301-8637

Fax: : +41 (22) 594-85-44

Mobile: (Switzerland): +41 79 595 5468

email: nick.ashton-hart at icann.org

Win IM: ashtonhart at hotmail.com / AIM/iSight: nashtonhart at mac.com / 
Skype: nashtonhart

Online Bio:   https://www.linkedin.com/in/ashtonhart 

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