[Icann-future-wg] [ALAC-Announce] Public Consultation on Proposed ICANN Meeting Dates 2011 - 2013

[Adam Peake]

Hi.

Looking over the proposed dates 
<http://www.icann.org/en/public-comment/#meeting-dates> I have a 
couple of comments:


Seems to be a very short period between meeting #39, 5-10 December 
2010 (Latin America) and meeting #40, 13-18 March 2011, North 
America.  Can expect little will be done for the month immediately 
after the December 2010 meeting, leaving a very compressed policy 
development period before the next meeting in March. Can expect this 
to have a rolling effect through the year, particularly as meeting 
#42 9-14 October is scheduled a month or more earlier than usual. 
Suggest staff attempt to move meeting #40 to early April 2011 
(avoiding the major holidays/celebrations) and meeting #42 to late 
November 2011.  The third meeting should anyway be scheduled later in 
the year (see next para.)

Meeting #45, 14-19 October 2012 is also too early. Adequate time is 
needed for policy development and many decisions, particularly by the 
board, are made at the face to face meetings.  Holding the third 
meeting of the year in October will most likely cause significant 
board decisions to move to special meetings of the board (telephonic 
or other) in November/December, not good for transparency, and also 
placing an additional burden on already over worked board members. 
Suggest moving #45 to Mid/late November 2012.

  - - -


Any comments, thoughts?

Best,

Adam




>Dear Working Group on the Future Structure of ICANN,
>
>  Please be advised that a public comment period has been opened on 
>an issue related to the remit of your working group. In keeping with 
>the 'bottom up' nature of ICANN, your working group's attention is 
>kindly
>  drawn to this comment period, which ends on August 14th.
>
>The consultation information may be found at 
>http://www.icann.org/en/public-comment/#meeting-dates. The 
>announcement of the same follows immediately hereafter.
>
>________________________________
>Proposed ICANN Meeting Dates 2011 - 2013
>
>Explanation: While ICANN continues to examine the overall structure 
>of its meeting dates and geographic rotation, it is important to 
>move forward with future planning. In an effort to secure the dates 
>for ICANN meetings through 2013, Staff recommendations have been 
>developed for Public review and comment. Approving the meeting dates 
>is important to prevent conflicts with other community events and to 
>allow all participants sufficient time to plan their travel and 
>attendance.
>
>The proposed dates below have been selected based on careful 
>avoidance of important holidays, celebrations, and observances 
>around the globe. Similarly, every effort was made to identify and 
>prevent scheduling conflicts with other community events.
>
>ICANN will not be able to accommodate every request for a date 
>change. However, in an effort to be fully cognizant of holidays and 
>occasions from countries and religions around the world, we'd like 
>to provide an opportunity for comment so the ICANN Public 
>Participation Committee of the Board can move forward with approving 
>the dates.
>
>Deadline and How to Submit Comments: The Staff is opening a 30-day 
>public comment forum, from 13 July 2009 through 14 August 2009, and 
>invites community comments on this topic.
>
>To submit comments: Comments are welcome via email to 
>proposed-meeting-dates at icann.org. This public forum will be open 
>through 14 August 2009.
>
>To view comments: An archive of all comments received will be 
>publicly posted at 
>http://forum.icann.org/lists/proposed-meeting-dates.
>
>--
>Regards,
>
>Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White
>ICANN At-Large Staff
>email: staff at atlarge.icann.org
>
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