[Internal-cg] Primitive notes on scheduling meetings
joseph alhadeff
joseph.alhadeff at oracle.com
Fri Jul 18 14:39:35 UTC 2014
If we have something like a .5 day meeting would it warrant all the
overhead of translation etc? Is there such a thing as an informal meeting?
Joe
On 7/18/2014 10:34 AM, Alissa Cooper wrote:
> Couple of thoughts:
>
> I think we can meet for less than two days in the future. Like 1.5, 1,
> or .5 days, depending on where we are in the process. For example, I
> think it would be useful to meet at IGF, but given that there are only
> six weeks between now and then and some people might be on holiday in
> August, a shorter meeting with a narrow focus on specific action items
> I don't think we should always assume 2 days.
>
> I think we should plan the f2f meetings for the rest of this calendar
> year, but perhaps not further than that to give us some flexibility to
> figure out if we need to keep meeting f2f.
>
> If we want to have two more f2f meetings this year, I think a short
> one coincident with the IGF and a longer one coincident with the IETF
> are appropriately spaced for that. If we want to have one, I think a
> longer one coincident with ICANN51 (or the IETF, but that might be
> less convenient) would be appropriate time-wise.
>
> I think we should find a slot (or maybe two alternating slots to share
> the time zone pain) for a bi-weekly 1-hour conference call and reserve
> that slot starting two weeks from now and going for the duration of
> our work together. We can always cancel any particular week if we
> don't need a call, but at least we'll have them slotted in our
> calendars if we need them.
>
> Alissa
>
> On 7/18/14, 3:11 PM, "Wu Kuo-Wei" <kuoweiwu at gmail.com
> <mailto:kuoweiwu at gmail.com>> wrote:
>
> The regular ICANN meeting finish on Thursday. So we can have CG
> meeting from Friday and Saturday.
>
> :-)
>
> Kuo Wu
>
> Wu Kuo-Wei <kuoweiwu at gmail.com <mailto:kuoweiwu at gmail.com>> ?
> 2014/7/18 22:09 ??:
>
>> Patrik,
>>
>> Well, after the meeting. I am free for two days.
>>
>> :-)
>>
>> Kuo Wu
>>
>> Patrik Fältström <paf at frobbit.se <mailto:paf at frobbit.se>> ?
>> 2014/7/18 21:56 ??:
>>
>>> Question from me to you Kuo-Wei is whether you can free two days
>>> of ICANN meeting in LA for CG work? As chair of SSAC I say that
>>> would be difficult if not the CG meeting is adjacent to already
>>> scheduled meetings. Not during the meeting.
>>>
>>> Patrik
>>>
>>> On 18 jul 2014, at 15:42, Wu Kuo-Wei <kuoweiwu at gmail.com
>>> <mailto:kuoweiwu at gmail.com>> wrote:
>>>
>>>> Here is the data for us to recognize (but not necessary
>>>> condition). There are 24 people joining ICANN meeting
>>>> regularly, and 7~8 joining IETF meeting. So my comment will be:
>>>> (please see the following)
>>>>
>>>> WUKnoben <wolf-ulrich.knoben at t-online.de
>>>> <mailto:wolf-ulrich.knoben at t-online.de>> ? 2014/7/18 21:26 ??:
>>>>
>>>>> see my comments in red
>>>>>
>>>>>
>>>>> Best regards
>>>>>
>>>>> Wolf-Ulrich
>>>>>
>>>>> *From:*Milton L Mueller <mailto:mueller at syr.edu>
>>>>> *Sent:*Friday, July 18, 2014 1:42 PM
>>>>> *To:*internal-cg at icann.org <mailto:internal-cg at icann.org>
>>>>> *Subject:*[Internal-cg] Primitive notes on scheduling meetings
>>>>> Colleagues:
>>>>> Refer to this message as the framework for our discussion of
>>>>> meetings.
>>>>> Also refer to Russ's "Timeline Discussion" document, as
>>>>> meetings need to be coordinated with our deadlines and
>>>>> expectations of milestones.
>>>>> 3 types of meetings:
>>>>> -Face to face (F2F)
>>>>> -Conference calls
>>>>> -Email List traffic
>>>>> Proposal:
>>>>> 1.Rely on list traffic remainder of July & August: fix 1 call
>>>>> for end of August
>>>>> - charter and call for proposals should be finalized via email
>>>>> and list
>>>>
>>>> Open
>>>>
>>>>> 2.Decision: Next f2f: Istanbul IGF or ICANN LA? or Both? or in
>>>>> connection with any IETF meeting?
>>>>
>>>> ICANN LA meeting.
>>>>
>>>>> F2F - Istanbul IGF Sept X - to publicize and promote work of
>>>>> the CG
>>>>> CG could make a presentation to a plenary session
>>>>> Or, F2F in ICANN meeting in LA
>>>>> Or, F2F in September (IGF) and October (ICANN)
>>>>> 3.Conf calls November, December, January, February: set calls
>>>>> in advance for at least every 4 weeks also beyond Feb 15
>>>>
>>>> Open
>>>>
>>>>> 4.Receipt of proposals by beginning of March 2015?
>>>>> F2F in Dallas, TX near or during IETF 92, Mar 22-27
>>>>> Or, F2F in APNIC 39 in Japan 24 Feb - 6 March 2015
>>>>
>>>> Prefer APNIC 39 in Japan
>>>>
>>>>> 5.Conf call in April
>>>>
>>>> Open
>>>>
>>>>> 6.F2F in May 2015 at a location TBA
>>>>
>>>> ICANN 52 Marrekech meeting?
>>>>
>>>>> 7.Conf calls in June, July
>>>>>
>>>>> 8. Reminders + action lists for every call/meeting
>>>>>
>>>>> ------------------------------------------------------------------------
>>>>> _______________________________________________
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>>>>
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>
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