[Internal-cg] Primitive notes on scheduling meetings

joseph alhadeff joseph.alhadeff at oracle.com
Fri Jul 18 14:39:35 UTC 2014


If we have something like a .5 day meeting would it warrant all the 
overhead of translation etc?  Is there such a thing as an informal meeting?

Joe
On 7/18/2014 10:34 AM, Alissa Cooper wrote:
> Couple of thoughts:
>
> I think we can meet for less than two days in the future. Like 1.5, 1, 
> or .5 days, depending on where we are in the process. For example, I 
> think it would be useful to meet at IGF, but given that there are only 
> six weeks between now and then and some people might be on holiday in 
> August, a shorter meeting with a narrow focus on specific action items 
> I don't think we should always assume 2 days.
>
> I think we should plan the f2f meetings for the rest of this calendar 
> year, but perhaps not further than that to give us some flexibility to 
> figure out if we need to keep meeting f2f.
>
> If we want to have two more f2f meetings this year, I think a short 
> one coincident with the IGF and a longer one coincident with the IETF 
> are appropriately spaced for that. If we want to have one, I think a 
> longer one coincident with ICANN51 (or the IETF, but that might be 
> less convenient) would be appropriate time-wise.
>
> I think we should find a slot (or maybe two alternating slots to share 
> the time zone pain) for a bi-weekly 1-hour conference call and reserve 
> that slot starting two weeks from now and going for the duration of 
> our work together. We can always cancel any particular week if we 
> don't need a call, but at least we'll have them slotted in our 
> calendars if we need them.
>
> Alissa
>
> On 7/18/14, 3:11 PM, "Wu Kuo-Wei" <kuoweiwu at gmail.com 
> <mailto:kuoweiwu at gmail.com>> wrote:
>
>     The regular ICANN meeting finish on Thursday. So we can have CG
>     meeting from Friday and Saturday.
>
>     :-)
>
>     Kuo Wu
>
>     Wu Kuo-Wei <kuoweiwu at gmail.com <mailto:kuoweiwu at gmail.com>> ?
>     2014/7/18 22:09 ??:
>
>>     Patrik,
>>
>>     Well, after the meeting. I am free for two days.
>>
>>       :-)
>>
>>     Kuo Wu
>>
>>     Patrik Fältström <paf at frobbit.se <mailto:paf at frobbit.se>> ?
>>     2014/7/18 21:56 ??:
>>
>>>     Question from me to you Kuo-Wei is whether you can free two days
>>>     of ICANN meeting in LA for CG work? As chair of SSAC I say that
>>>     would be difficult if not the CG meeting is adjacent to already
>>>     scheduled meetings. Not during the meeting.
>>>
>>>        Patrik
>>>
>>>     On 18 jul 2014, at 15:42, Wu Kuo-Wei <kuoweiwu at gmail.com
>>>     <mailto:kuoweiwu at gmail.com>> wrote:
>>>
>>>>     Here is the data for us to recognize (but not necessary
>>>>     condition). There are 24 people joining ICANN meeting
>>>>     regularly, and 7~8 joining IETF meeting. So my comment will be:
>>>>     (please see the following)
>>>>
>>>>     WUKnoben <wolf-ulrich.knoben at t-online.de
>>>>     <mailto:wolf-ulrich.knoben at t-online.de>> ? 2014/7/18 21:26 ??:
>>>>
>>>>>     see my comments in red
>>>>>
>>>>>
>>>>>     Best regards
>>>>>
>>>>>     Wolf-Ulrich
>>>>>
>>>>>     *From:*Milton L Mueller <mailto:mueller at syr.edu>
>>>>>     *Sent:*Friday, July 18, 2014 1:42 PM
>>>>>     *To:*internal-cg at icann.org <mailto:internal-cg at icann.org>
>>>>>     *Subject:*[Internal-cg] Primitive notes on scheduling meetings
>>>>>     Colleagues:
>>>>>     Refer to this message as the framework for our discussion of
>>>>>     meetings.
>>>>>     Also refer to Russ's "Timeline Discussion" document, as
>>>>>     meetings need to be coordinated with our deadlines and
>>>>>     expectations of milestones.
>>>>>     3 types of meetings:
>>>>>     -Face to face (F2F)
>>>>>     -Conference calls
>>>>>     -Email List traffic
>>>>>     Proposal:
>>>>>     1.Rely on list traffic remainder of July & August: fix 1 call
>>>>>     for end of August
>>>>>     - charter and call for proposals should be finalized via email
>>>>>     and list
>>>>
>>>>     Open
>>>>
>>>>>     2.Decision: Next f2f: Istanbul IGF or ICANN LA? or Both? or in
>>>>>     connection with any IETF meeting?
>>>>
>>>>     ICANN LA meeting.
>>>>
>>>>>     F2F - Istanbul IGF Sept X - to publicize and promote work of
>>>>>     the CG
>>>>>     CG could make a presentation to a plenary session
>>>>>     Or, F2F in ICANN meeting in LA
>>>>>     Or, F2F in September (IGF) and October (ICANN)
>>>>>     3.Conf calls November, December, January, February: set calls
>>>>>     in advance for at least every 4 weeks also beyond Feb 15
>>>>
>>>>     Open
>>>>
>>>>>     4.Receipt of proposals by beginning of March 2015?
>>>>>     F2F in Dallas, TX near or during IETF 92, Mar 22-27
>>>>>     Or, F2F in APNIC 39 in Japan 24 Feb - 6 March 2015
>>>>
>>>>     Prefer APNIC 39 in Japan
>>>>
>>>>>     5.Conf call in April
>>>>
>>>>     Open
>>>>
>>>>>     6.F2F in May 2015 at a location TBA
>>>>
>>>>     ICANN 52 Marrekech meeting?
>>>>
>>>>>     7.Conf calls in June, July
>>>>>
>>>>>     8. Reminders + action lists for every call/meeting
>>>>>
>>>>>     ------------------------------------------------------------------------
>>>>>     _______________________________________________
>>>>>     Internal-cg mailing list
>>>>>     Internal-cg at icann.org <mailto:Internal-cg at icann.org>
>>>>>     https://mm.icann.org/mailman/listinfo/internal-cg
>>>>>     _______________________________________________
>>>>>     Internal-cg mailing list
>>>>>     Internal-cg at icann.org <mailto:Internal-cg at icann.org>
>>>>>     https://mm.icann.org/mailman/listinfo/internal-cg
>>>>
>>>>     _______________________________________________
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>>
>
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