[Internal-cg] Co-chair roles document for comment
joseph alhadeff
joseph.alhadeff at oracle.com
Sun Jul 20 17:13:20 UTC 2014
Please find the proposed draft below and attached as a word document for
easier comment.
*_Role Of The Co-Chairs (Draft v 1.0)_*
*Introduction*
At the first meeting of the IANA Stewardship Transition Coordination
Group (ICG) it was agreed that there would be three co-chairs. A call
for volunteers was opened among committee members. It was further agreed
that the roles of the co-chairs, supported by the secretariat, would be
mostly related to the organization and running of the coordination group
– keeping the trains running on time was a description often used by
analogy.The number of co-chairs was clarified not to have any necessary
linkage to the three main “operational communities”; co-chairs were to
be chosen on their own merits. The ability of co-chairs to execute the
needed functions and work collaboratively was seen as essential to the
role.It was also suggested by some that considerations of diversity
would be desirable in the choice of the chairs. Finally it was suggested
that a more precise resume of the roles would be useful, which is the
purpose of this draft.
*Comment and Selection Process*
Please provide comments to this draft of the co-chair role by COB on
Tuesday July 22^nd by posting to the list with the subject line “Role of
the Co-chair draft v1.0 for comment”.A final draft version will be
posted on the list on Wednesday morning July 23th with a final deadline
for comments and additional volunteers by COB on Wednesday July 23th to
the list under the subject “Role of the Co-chair draft v 2.0 for comment
and volunteers”.The Role of the Co-chair (final) document and list of
volunteers will be posted on Thursday.ICG members must make their
preferences for co-chairs known one week from that date (COB July 31).If
ICG members are in agreement (please suggest alternative procedures to
the list, if not), preferences can be manifested by sending a post to
the list with your three preferred candidates. The three with the
highest number of endorsements will become the co-chairs. We would ask
that all co-chair volunteers be sure to have submitted their bios to the
secretariat as requested so that they are available for review.Any
volunteer wishing to provide further information may do so by e-mail to
the list.To date, there have been 5 volunteers:
Russ Housley (IAB)
Alissa Cooper (IETF)
Partrik Faltstrom (SSAC)
Keith Drazek (GTLd Registries)
Jean-Jacques Subrenat (ALAC)
*Co-chair Role Processes and Responsibilities:*
Operational Processes
·There will be three co-chairs of equal footing (selected from
volunteers) that will serve for the duration of this exercise.
·The ICG will reserve the right to change the number of the co-chairs,
their role or who will serve as co-chairs, as appropriate, through its
established operating procedure of rough consensus.
·If for any reason a co-chair is no longer able or willing to serve in
that capacity, they will inform the secretariat who will communicate
this to the ICG and request that it seek volunteers to fill the vacancy
or otherwise determine to proceed with the existing number of co-chairs.
·Co-chairs are explicitly able to participate in ICG discussions on
their own or their constituency’s behalf and are just requested to take
appropriate precaution that there is no confusion related to their role
in such participation.
·The operational modalities of the co-chairs, who is undertaking what
function, moderating the conversation for example, maintaining the que…,
is left to their self-organization.It was the view of the ICG that we
did not wish to micro-manage the co-chair operations, but ICG obviously
reserves the right to suggest or make changes pursuant to rough consensus.
Responsibilities:
·The role of the co-chairs are to assure that meetings and conference
calls are properly scheduled, planned, prepared, organized and
efficiently conducted including:
ofinalizing this version of the timeline and other work in process
oplanning for appropriate outreach and consultation
otimely developing agendas in appropriate consultation with ICG,
oorganizing volunteers (for themes, discussion topics and other needed
functions)
omoderating discussion and other elements of meeting function
ooverseeing minutes and summaries being taken, reviewed and circulated
in a timely fashion supported by the secretariat as well as the
drafting, circulation and publication of other needed papers and
documents, and
oassuring that action items are captured, completed or otherwise
followed up; including between calls and meetings.
·Co-chairs will be appropriately supported by the Secretariat in the
executing these functions.
·Co-chairs are not meant to have independent decision-making in
substantive issues of the ICG on behalf of the group, but are rather the
coordinators of the process elements related to the calls, meetings and
related functions.Decisions must remain inclusive and collaborative.
There was discussion, however, that where rough consensus does not
emerge organically or cannot be recognized, the co-chairs lead the ICG
in a process to finalize rough consensus.
·There is no current spokesperson or press liaison role associated to
the co-chairs, but the ICG may revisit that function as needed and
subject to whatever conditions (only speak from agreed points, etc) it
feels appropriate.
·Co-chairs should also recognize that by virtue of their title they are
clothed with apparent authority and should make clear across all
situations what their role and representative capacity is (on behalf of
themselves, their consistency…)
·Co-chairs need to be mindful of and support the needs of transparency
of this process in the planning, organization, conduct and reporting
back of calls and meetings as well as the drafting of papers and other
supporting documents
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mm.icann.org/pipermail/internal-cg/attachments/20140720/341aebea/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Role Of The Co-chiar (draft v 1.0).doc
Type: application/msword
Size: 35840 bytes
Desc: not available
URL: <http://mm.icann.org/pipermail/internal-cg/attachments/20140720/341aebea/RoleOfTheCo-chiardraftv1.0.doc>
More information about the Internal-cg
mailing list