[Internal-cg] RES: ICG Mtg #4 - Travel
Jandyr Ferreira dos Santos Junior
jandyr.santos at itamaraty.gov.br
Mon Nov 24 18:21:39 UTC 2014
This is to confirm that I´ll need travel support to participate in ICG meeting #4.
Likewise I will need support to accommodate my participation in the GAC meetings (8-12 February 2015).
Jandyr Santos Jr
Head of the Information Society Division
Department of Scientific and Technological Themes
Ministry of External Relations
De: internal-cg-bounces at icann.org [mailto:internal-cg-bounces at icann.org] Em nome de Alice Jansen
Enviada em: quarta-feira, 19 de novembro de 2014 19:30
Para: internal-cg at icann.org
Assunto: [Internal-cg] ICG Mtg #4 - Travel
Dear ICG Members,
As communicated by Patrik, your ICG meeting #4 will be held in Singapore on Friday, 6 February and Saturday, 7 February.
In accordance with ICANN's travel support guidelines <https://www.icann.org/resources/pages/travel-support-2012-02-25-en> and in line with the ICG travel support plan, ICANN is able to provide travel support to ICG members to participate in this ICG meeting. As needed, ICANN may also offer support to ICG members to accommodate their participation in other relevant events taking place during the ICANN 52 week.
The ICANN 52 travel summary may be found here <https://community.icann.org/display/trvlconstit/52+-+Singapore>
Please note that supported travelers must book their air travel with ICANN's authorized travel agent, where the cost will be billed directly to ICANN. Hotel rooms and tax for a specified meeting will be arranged and paid for directly by ICANN in accordance with the authorized arrival and departure dates (5-13 February) for each supported traveler. ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare. Reimbursement will be permitted for meeting attendance and other reasonable incidental expenses incurred.
As we refine details of the ICG meeting #4 logistics, we invite you to flag any travel support requests you may have using cgtravel at icann.org by Wednesday, 26 November - COB.
May we also take this opportunity to share with you a note received from constituency-travel on minor changes made to the process (see below).
1) Travel Summary / Guidelines / Reports
Going forward, Constituency Travel will be using the ICANN Community Wiki as a portal to upload the Travel Summaries, Guidelines, and Reports. See https://community.icann.org/display/trvlconstit/Constituency+Travel+Home .
This process will hopefully help all supported travelers have a one-stop shop to help answer all their questions and needs for any upcoming meetings in an open and transparent way.
All of the information provided will be translated into all the major languages currently being used by ICANN. Although, English will be provided at first.
2) Banking Information Form
For new travelers, they will be requested to complete the "Vendor Set-Up Form" that was created by our Finance Department to help set-up a travelers for wire transfer purposes. They will also be required to provide ICANN with a W-8BEN or W-9 Form. Links will be available on the ICANN Community Wiki.
For returning travelers, they will not be required to complete the Vendor Set-Up Form unless their banking information has changed and/or if our a Finance Department does have them in their records.
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