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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">Hi all<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">As previously discussed, we have invited Herb Waye, the ICANN Ombuds, to join us for our IRP-IOT call this week, as you will see from the
agenda which Bernard has just circulated. In order to give us a starting point for our discussion with Herb, I have put together a set of question, based on the discussions we have had on this issue on our recent calls. I am attaching these for review and
information. It is not my intent to constrain the discussion with Herb, so if there are other questions you feel we should be asking him please do share them on the list if possible, or simply bring them up on the call. I am hoping that we can have a productive
discussion with Herb that will help inform our thinking on whether it is appropriate to toll the time for filing an IRP to allow for a complaint to the Ombuds at all and, if so, for how long.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">My proposed questions are as follows:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:18.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">In our consideration of what the time limit should be to bring an IRP, we are exploring how best to deal with
the interplay between the IRP and other accountability mechanisms which the community have access to. In particular, we are considering tolling the deadline for bringing an IRP for the duration of any time spent exploring other accountability mechanisms,
related to the same subject matter of the dispute, in the hopes of resolving the dispute or narrowing the issues. We would like to understand the Ombuds’ views on whether it might be appropriate to toll the timing to bring an IRP for the time spent in a complaint
to his office and, if so, what is a reasonable length of time:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:18.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:54.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">Is a complaint to the ombuds the type of complaint for which it might be appropriate to toll the time for filing an IRP?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:90.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">Is the Ombuds complaint process a mechanism which might be used to resolve a complaint relating to an issue that is within the
scope of an IRP, or to narrow the issues in dispute? In other words, is the Ombuds process appropriate to, and used for, complaints that ICANN Org and/or Board are acting outside of the Bylaws, or is it really restricted to resolving frictions between individuals?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:90.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">How common is it for complaints to be made to the Ombuds in cases where the complainant otherwise intends to pursue an IRP, or
indeed, where they have actually gone on to do so?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:54.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">Are there any specific timings for an Ombuds complaint – i.e. time for bringing the complaint and duration of the process? It
does not appear so, but we would like to hear from the Ombuds on this:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:90.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">If there is no set time limit to bring a complaint, can the Ombuds give any guidance based on past experience?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:90.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">The Ombuds can decline to hear a complaint which is filed later than 60 days – has this happened, is this common?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:90.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">If the Ombuds has no specific period of time within which he should make his decision, can he give us any guidance based on past
experience? Is there an average duration for an Ombuds complaint? Or any expected maximum duration?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:90.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">If we were to seek to toll the time for filing an IRP in order to allow a reasonable period of time for the complainant to make
an Ombuds complaint, does the Ombuds have any views on what a reasonable period of time to allow might be?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:54.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">If we were to propose that time for filing an IRP should be tolled for a period of time to allow for a complaint to the Ombuds,
then the complainant bringing any subsequent IRP would need to disclose the existence of the Ombuds proceedings in order to demonstrate the entitlement for tolling. Does the Ombuds see any concerns with this?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">Looking forward to speaking with you all tomorrow<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">Susan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black">Susan Payne<br>
</span><span style="font-size:9.0pt;font-family:"Poppins Light";color:#950734">Head of Legal Policy
</span><span style="font-size:9.0pt;color:black"><br>
</span><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black">Com Laude<br>
</span><b><span style="font-size:9.0pt;font-family:"Poppins Light";color:#950734">T</span></b><span style="font-size:9.0pt;font-family:"Poppins Light";color:black"> +44 (0) 20 7421 8250<br>
</span><b><span style="font-size:9.0pt;font-family:"Poppins Light";color:#950734">Ext</span></b><span style="font-size:9.0pt;font-family:"Poppins Light";color:black"> 255</span><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black"><br>
</span><a href="https://comlaude.com/"><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:blue;text-decoration:none"><img border="0" width="60" height="82" style="width:.625in;height:.8583in" id="_x0000_i1025" src="cid:image001.png@01D79DD0.F1FD59B0"></span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p></o:p></span></p>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> IOT <iot-bounces@icann.org>
<b>On Behalf Of </b>Bernard Turcotte via IOT<br>
<b>Sent:</b> 30 August 2021 18:51<br>
<b>To:</b> iot@icann.org<br>
<b>Subject:</b> [IOT] IOT - -Agenda for IRP-IOT Meeting #75 31 August 2021 @ 19:00 UTC<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal" align="center" style="margin-bottom:6.0pt;text-align:center">
<a name="_Hlk513727222"><b><span style="font-size:14.0pt;color:#222A35">IRP-IOT Meeting #75</span></b></a><span style="mso-bookmark:_Hlk513727222"></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:14.0pt;color:#222A35">31 August 2021 @ 19:00 UTC</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:14.0pt;color:#222A35">Agenda</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt"><b><span style="font-size:14.0pt;color:#222A35"> </span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">1.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:ArialMT">Review agenda and updates to SOIs</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">2.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:ArialMT">Action items from the last meeting:</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:72.0pt;line-height:106%">
<span style="font-size:12.0pt;line-height:106%;font-family:ArialMT">a.</span><span style="font-size:7.0pt;line-height:106%;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;line-height:106%;font-family:ArialMT">SE to produce draft language for repose including a safety valve as discussed.</span><span style="font-size:12.0pt;line-height:106%;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:72.0pt;line-height:106%">
<span style="font-size:12.0pt;line-height:106%;font-family:ArialMT">b.</span><span style="font-size:7.0pt;line-height:106%;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;line-height:106%;font-family:ArialMT">SE to look at maximum times for non-irp accountability mechanism.</span><span style="font-size:12.0pt;line-height:106%;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">3.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:ArialMT"> </span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">4.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:ArialMT">Discussion with ICANN Ombuds.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">5.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:ArialMT">Discussion with ICANN Legal wrt times for non-irp accountability mechanisms.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">6.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:ArialMT">Matters outstanding and next steps on IRP Rules (list to follow).</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">7.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:ArialMT">Next meeting – September 14, 2021, 17:00 UTC</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">Bernard Turcotte</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">ICANN support to the IOT</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:ArialMT">For</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
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<span style="font-size:12.0pt;font-family:ArialMT">Susan Payne</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;font-family:ArialMT">Chair IOT</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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