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<p class="MsoNormal"><span style="mso-fareast-language:EN-US">I promised I would try to write down the suggestion I raised in the meeting last night.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US">Although I’m not sure of the wording, I think it might go something like this<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US">“When considering whether an applicant should be permitted to file an IRP Claim out of time, the Panelist shall have regard to the Purposes of the IRP and any jurisprudence of IRP panels relevant
to interpretation of this clause in the light of the Purposes”.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> Bernard Turcotte <turcotte.bernard@gmail.com>
<br>
<b>Sent:</b> 08 February 2022 20:20<br>
<b>To:</b> Malcolm Hutty <Malcolm@linx.net><br>
<b>Subject:</b> Fwd: IOT proposed language on repose and safety valve<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:18.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">---------- Forwarded message ---------<br>
From: <strong><span style="font-family:"Calibri",sans-serif">Susan Payne</span></strong> <<a href="mailto:susan.payne@comlaude.com">susan.payne@comlaude.com</a>><br>
Date: Mon, Feb 7, 2022 at 12:56 PM<br>
Subject: IOT proposed language on repose and safety valve<br>
To: <a href="mailto:iot@icann.org">iot@icann.org</a> <<a href="mailto:iot@icann.org">iot@icann.org</a>><br>
Cc: <a href="mailto:turcotte.bernard@gmail.com">turcotte.bernard@gmail.com</a> <<a href="mailto:turcotte.bernard@gmail.com">turcotte.bernard@gmail.com</a>><o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Hi all</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">As a follow-up to our last IOT call I was due to circulate proposals on:</span><o:p></o:p></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The “material effect” language – clauses A and D of the
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:windowtext">ICANN proposed draft of 13 December;</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Who should be the decision maker for applications to file an IRP out of time.</span><o:p></o:p></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The below are my suggestions, to move the discussion along. Improvements or alternatives are very welcome.
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">“material effect” language</span></b><o:p></o:p></li></ol>
<p><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The aim is to try to reflect the language in the Bylaws, when setting the time for filing of an IRP.
</span><o:p></o:p></p>
<p><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The current interim rules use the language “</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif">after a CLAIMANT becomes aware of the material effect of the action
or inaction giving rise to the DISPUTE” when talking about the time for filing an IRP. As we have discussed, however, this language is a little clunky.
</span><o:p></o:p></p>
<p><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">The language used in the Bylaws is as follows:</span><o:p></o:p></p>
<p style="margin-left:72.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">4.3 (b) (i) A "<strong><span style="font-family:"Arial",sans-serif">Claimant</span></strong>" is any legal or natural person, group, or
entity including, but not limited to the </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif">EC<span style="color:#333333;background:white">, a </span>Supporting Organization<span style="color:#333333;background:white">, or an </span>Advisory
Committee<span style="color:#333333;background:white"> that has been materially affected by a Dispute. To be materially affected by a Dispute, the Claimant must suffer an injury or harm that is directly and causally connected to the alleged violation.</span></span><o:p></o:p></p>
<p style="margin-left:72.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333;background:white"> </span><o:p></o:p></p>
<p style="margin-left:72.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">(ii) "<strong><span style="font-family:"Arial",sans-serif">Covered Actions</span></strong>" are defined as any actions or failures to
act by or within </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif">ICANN<span style="color:#333333;background:white"> committed by the Board, individual Directors, Officers, or Staff members that give rise to a Dispute.</span></span><o:p></o:p></p>
<p style="margin-left:72.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333;background:white"> </span><o:p></o:p></p>
<p style="mso-margin-top-alt:5.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:72.0pt;background:white">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333;background:white">(iii)
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333">"<strong><span style="font-family:"Arial",sans-serif">Disputes</span></strong>" are defined as:</span><o:p></o:p></p>
<p style="mso-margin-top-alt:5.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:72.0pt;background:white;box-sizing:border-box;line-height:1.4rem;margin:1.25rem;font-variant-ligatures:normal;font-variant-caps:normal;text-align:start;text-decoration-style:initial;text-decoration-color:initial;word-spacing:0px">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333">(A) Claims that Covered Actions constituted an action or inaction that violated the Articles of Incorporation or Bylaws, including but not limited to [a list of examples].</span><o:p></o:p></p>
<p style="mso-margin-top-alt:5.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:72.0pt;background:white">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333"> </span><o:p></o:p></p>
<p style="mso-margin-top-alt:5.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;background:white">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333">On our last call, Scott suggested in the chat that we refer instead to becoming aware of being materially affected by the action/inaction, and I think that this would work to both reflect
the Bylaws language and be better understood by users. This would amend the language for Rule 4 clauses A and D to the following:</span><o:p></o:p></p>
<p style="mso-margin-top-alt:5.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;background:white">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333333"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:67.7pt;line-height:150%">
<span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black">A.</span><span style="font-size:7.0pt;line-height:150%;font-family:"Times New Roman",serif;color:black">
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black">A CLAIMANT shall file a written statement of a DISPUTE with the ICDR within the following timeframes:</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:103.7pt;line-height:150%">
<span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black">i.</span><span style="font-size:7.0pt;line-height:150%;font-family:"Times New Roman",serif;color:black">
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black">for DISPUTES challenging Board or Staff action, within 120 days after the date on which the CLAIMANT became aware of, or reasonably should have become aware of,
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:red">being materially affected by
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black">the action being challenged in the DISPUTE; or</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:103.7pt;line-height:150%">
<span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black">ii.</span><span style="font-size:7.0pt;line-height:150%;font-family:"Times New Roman",serif;color:black">
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black">for DISPUTES challenging Board or Staff inaction, within 120 days after the date on which the CLAIMANT
</span><s><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:red">reasonably concluded, or reasonably should have concluded, that action would not be taken in a timely manner</span></s><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:red">
became aware of, or reasonably should have become aware of, being materially affected by the failure to act being challenged in the DISPUTE</span><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black">.</span><o:p></o:p></p>
<p style="margin-left:72.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt;margin-left:36.0pt;line-height:150%">
<span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black">D. Any request for leave to file a written statement of a DISPUTE under 4.C shall be accompanied by CLAIMANT’s proposed statement of a DISPUTE and must be filed
within 30 calendar days of: </span><o:p></o:p></p>
<ol start="2" type="A">
<ol start="1" type="i">
<ol start="1" type="a">
<ol start="1" type="1">
<ol start="1" type="i">
<ol start="1" type="i">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l7 level6 lfo3">
<span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif">the CLAIMANT becoming aware of
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif;color:red">being materially affected by
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif">the action or inaction being challenged in the DISPUTE, if the late filing is requested under 4.C.ii above; or
</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l7 level6 lfo3">
<span style="font-size:10.0pt;line-height:150%;font-family:"Arial",sans-serif">the CLAIMANT becoming able to file a written statement of a DISPUTE, if the late filing is requested under 4.C.iii above.</span><o:p></o:p></li></ol>
</ol>
</ol>
</ol>
</ol>
</ol>
<p style="margin-left:72.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<ol start="2" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l6 level1 lfo4">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Who should hear and decide applications for leave to file an IRP out of time</span></b><o:p></o:p></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span></b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:36.0pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">As discussed on our last call, the proposed new rule 4, as presently drafted, envisages that a potential claimant who is out of time to bring their IRP can make an application to the
3-person IRP panel for leave to file late (provided they can demonstrate they meet the necessary criteria). IRP panel appointment, however, is something which happens after an IRP is commenced, with the claimant and ICANN each selecting one panelist (from
the Standing Panel, assuming this is in place) and then those two panelists selecting the third. At the time that an application is made for leave to file out of time, therefore, there is no IRP panel.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:36.0pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:36.0pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">On our last call, I agreed to make a proposal. My suggestion would be that:</span><o:p></o:p></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo5">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Such applications should be made to the IRP provider and heard by a single panelist selected from the Standing Panel. If the Standing Panel is not in place, then the IRP provider will appoint a
single panelist to decide this application, using the procedure set out at ICDR Rule 13(6). This seems to me to be preferable to having the parties go through all the steps for appointment of a 3-person panel before the potential Claimant has actually been
granted leave to proceed.</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo5">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:windowtext">Decisions on applications for leave to file out of time will be considered final and only open to reconsideration by the full IRP Panel where the single panelist was materially and
fraudulently misled. This is important to give both parties certainty. It would be unfair to both parties, but particularly to the Claimant, to have their leave to file the IRP later overturned after they have gone to the time and expense of submitting their
IRP and participation in IRP panel selection. </span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo5">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:windowtext">ICDR Rule 13(6) deals with the appointment of arbitrators for disputes where the parties have not agreed on a process. I think this process would also work adequately for a short-term
panelist appointment. The rule states:</span><o:p></o:p></li></ul>
<p style="margin-left:108.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">If the parties have not selected an arbitrator(s) and have not agreed upon any other method of appointment, the Administrator, at its discretion, may appoint the arbitrator(s)
in the following manner using the ICDR list method. The Administrator shall send simultaneously to each party an identical list of names of persons for consideration as arbitrator(s). The parties are encouraged to agree to an arbitrator(s) from the submitted
list and shall advise the Administrator of their agreement. If, after receipt of the list, the parties are unable to agree upon an arbitrator(s), each party shall have 15 days from the transmittal date in which to strike names objected to, number the remaining
names in order of preference, and return the list to the Administrator. The parties are not required to exchange selection lists. If a party does not return the list within the time specified, all persons named therein shall be deemed acceptable. From among
the persons who have been approved on the parties’ lists, and in accordance with the designated order of mutual preference, the Administrator shall invite an arbitrator(s) to serve. If the parties fail to agree on any of the persons listed, or if acceptable
arbitrators are unable or unavailable to act, or if for any other reason the appointment cannot be made from the submitted lists, the Administrator shall have the power to make the appointment without the submission of additional lists. The Administrator shall,
if necessary, designate the presiding arbitrator in consultation with the tribunal.
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:36.0pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">I am of course very open to other suggestions, and if there is any input on how this is handled in other arbitral proceedings that would be particularly helpful. </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:36.0pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">If possible, please share comments and alternative suggestions on both these issues by email. I will allow
a little time on tomorrow’s call to present this, but would like to spend the bulk of our call on the fixed additional time/tolling discussion.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Look forward to seeing you all tomorrow.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Susan</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:36.0pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black">Susan Payne<br>
</span><span style="font-size:9.0pt;font-family:"Poppins Light";color:#950734">Head of Legal Policy
</span><span style="font-size:9.0pt;color:black"><br>
</span><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black">Com Laude<br>
</span><b><span style="font-size:9.0pt;font-family:"Poppins Light";color:#950734">T</span></b><span style="font-size:9.0pt;font-family:"Poppins Light";color:black"> +44 (0) 20 7421 8250<br>
</span><b><span style="font-size:9.0pt;font-family:"Poppins Light";color:#950734">Ext</span></b><span style="font-size:9.0pt;font-family:"Poppins Light";color:black"> 255</span><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black"><br>
<br>
</span><a href="https://comlaude.com/" target="_blank"><span style="font-size:9.0pt;font-family:"Poppins SemiBold";text-decoration:none"><img border="0" width="60" height="82" style="width:.625in;height:.8541in" id="m_-6264360817122430228_x005f_x0000_i1027" src="cid:image001.png@01D81DD1.51243F50"></span></a><o:p></o:p></p>
</div>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> IOT <<a href="mailto:iot-bounces@icann.org" target="_blank">iot-bounces@icann.org</a>>
<b>On Behalf Of </b>Susan Payne via IOT<br>
<b>Sent:</b> 14 January 2022 16:31<br>
<b>To:</b> <a href="mailto:iot@icann.org" target="_blank">iot@icann.org</a><br>
<b>Subject:</b> Re: [IOT] IOT - Update from plenary meeting of January 11 19:00 UTC</span><o:p></o:p></p>
</div>
</div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Hi all</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Thanks to all those who were able to join our call on Tuesday for the really productive discussion on the
rule 4 repose and safety valve language. We will need to continue that discussion on our next call to get through the remainder of the clauses, but I thought it would be helpful to capture at a high level the areas of agreement and areas where we identified
that further consideration/work is needed. Please do review, and if I have missed or mis-characterised anything please do correct me, I’m doing this based on the notes I made but don’t yet have the transcript/recording:</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Using the section numbering from the ICANN draft of 13 December:</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin-left:35.7pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">A.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:black">
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Ongoing concerns about the deletion of the text referring to “<u>the material effect</u> of the action or inaction”. Proposal to refer instead to “the material harm arising from
the action or inaction</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif">” supported.
</span><o:p></o:p></p>
<ol start="3" type="A">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo6">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Seeking of leave to file a late IRP:
</span><o:p></o:p></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l5 level1 lfo7">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Intention is that panel time considering the substance of the dispute is limited until after there has been an initial decision on the timing;</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l5 level1 lfo7">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The leave process is intended to allow those who appreciate they are out of time to still proceed; in a case where a Claimant believes they are in time, but this is
successfully disputed, the intent is not that they would thereby have lost their opportunity to ask the panel for leave;</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l5 level1 lfo7">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The leave application effectively stops the clock. To the extent that there is any time limit then it is for seeking leave, as opposed to having filed the subsequent
Statement of Claim; </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l5 level1 lfo7">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Language to be reviewed and revised as necessary to ensure it reflects the intent.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:35.7pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Who should consider the application for leave:</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo8">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">As currently drafted, the decision is deferred to the IRP panel, however no panel will be in place at this point in proceedings. Should a single panelist handle this
since, if refused, there is no need to put a full panel in place? Should the parties proceed with selecting their panel before the application has been heard, in which case the application for leave would then be the first decision of that panel? Other suggestions?</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:54.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo8">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Input required on the appropriate approach – input from practitioners particularly encouraged.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:35.7pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Ci Although helpful to reiterate the need for Standing, which is the case for all Claimants, this should not be something that the Claimant has to establish by clear and convincing evidence at
this point in the proceedings in order to be granted leave to file late. That standard is a very high one, with the presumption against the Claimant. Additionally, in some cases Standing could even go to the substance of the dispute. Delete (i) and instead
ensure the application for leave should include an explanation of their Standing.
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:35.7pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Cii Intent was that this subsection is the one which covers a Claimant who is unable to bring their IRP in time because they were not yet eligible (i.e. did not yet meet the requirements to be a
Claimant as set out in the Bylaws). Language to be reviewed and revised as necessary to ensure it reflects the intent.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:35.7pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Ciii Intent of this subsection is to address the concern Kavouss raised about a Claimant unable to file their IRP due to circumstances out of their control – war, civil unrest, earthquake, typhoon
etc.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:18.0pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">We will pick this up next time – although as ever you are encouraged to continue the discussion on the
email.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">We will also, time-permitting, which I hope it will be, come back to the discussion of tolling vs fixed
additional time, so please do review this in advance and, again, share any thoughts by email where possible.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Susan</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black">Susan Payne<br>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> IOT <</span><a href="mailto:iot-bounces@icann.org" target="_blank"><span lang="EN-US">iot-bounces@icann.org</span></a><span lang="EN-US">>
<b>On Behalf Of </b>Bernard Turcotte via IOT<br>
<b>Sent:</b> 06 January 2022 15:31<br>
<b>To:</b> </span><a href="mailto:iot@icann.org" target="_blank"><span lang="EN-US">iot@icann.org</span></a><span lang="EN-US"><br>
<b>Subject:</b> [IOT] IOT - Agenda and document for the plenary meeting of January 11 19:00 UTC</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt">All,</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt">First, happy new year to all. We hope everyone had a good break and is well-rested and ready to get back to IOT work.</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt">Please find below the agenda for our next plenary session as well as an annotated comparison of the two Safety Valve proposals by Susan.</span><o:p></o:p></p>
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<a name="m_-6264360817122430228_m_409741529672945"><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35">IRP-IOT Meeting #</span></b></a><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35">83</span></b><o:p></o:p></p>
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<b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#222A35">11 January</span></b><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35"> 2021 @ 1</span></b><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#222A35">9</span></b><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35">:00
UTC</span></b><o:p></o:p></p>
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<b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35">Agenda</span></b><o:p></o:p></p>
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<b><span style="font-size:14.0pt;color:#222A35"> </span></b><o:p></o:p></p>
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<b><span style="font-size:14.0pt;color:#222A35">Pending Action Items:</span></b><o:p></o:p></p>
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<span style="font-size:14.0pt">1.1.ICANN Legal to comment on MH proposal vs. tolling.</span><o:p></o:p></p>
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<b><span style="font-size:14.0pt">Agenda:</span></b><o:p></o:p></p>
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<span style="font-size:14.0pt">1.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Review agenda and updates to SOIs.</span><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Arial",sans-serif">2.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Review status of Action Items.</span><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Arial",sans-serif">3.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Review and discuss ICANN Legal proposed update to the Repose and Safety Valve document and feedback shared by IOT members.</span><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Arial",sans-serif">4.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Discussion on tolling vs Fixed Additional Tine.</span><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Arial",sans-serif">5.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Confirmation of next meeting: 25 January 2022, 17:00 UTC.</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt">We will send a preliminary invitation in a separate email while we wait for the official one.</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt">Bernard Turcotte</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt">ICANN Support to the IOT.</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt">For</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt">Susan Payne</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:18.0pt">Chair IOT</span><o:p></o:p></p>
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