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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">All<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">Please also see the attached previously-circulated emails from myself and Malcolm, proposing revisions to the Rule 4 language to address
areas of concern explored during our review of the text.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">Thanks<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US">Susan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black">Susan Payne<br>
</span><span style="font-size:9.0pt;font-family:"Poppins Light";color:#950734">Head of Legal Policy
</span><span style="font-size:9.0pt;color:black"><br>
</span><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black">Com Laude<br>
</span><b><span style="font-size:9.0pt;font-family:"Poppins Light";color:#950734">T</span></b><span style="font-size:9.0pt;font-family:"Poppins Light";color:black"> +44 (0) 20 7421 8250<br>
</span><b><span style="font-size:9.0pt;font-family:"Poppins Light";color:#950734">Ext</span></b><span style="font-size:9.0pt;font-family:"Poppins Light";color:black"> 255</span><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black"><br>
<br>
</span><a href="https://comlaude.com/"><span style="font-size:9.0pt;font-family:"Poppins SemiBold";text-decoration:none"><img border="0" width="60" height="82" style="width:.625in;height:.8583in" id="_x0000_i1026" src="cid:image001.png@01D8388E.8ACE3170"></span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-fareast-language:EN-US"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> IOT <iot-bounces@icann.org>
<b>On Behalf Of </b>Bernard Turcotte via IOT<br>
<b>Sent:</b> 14 March 2022 19:39<br>
<b>To:</b> iot@icann.org<br>
<b>Subject:</b> [IOT] IOT - Agenda for IRP-IOT Meeting #88 15 March 2022 @ 18:00 UTC<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:18.0pt">All,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt">Please find below the agenda for our next plenary session.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt"><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal" align="center" style="margin-bottom:6.0pt;text-align:center;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">
<a name="m_4097415296729457925_m_-360230541909778"><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35">IRP-IOT Meeting #</span></b></a><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35">88</span></b><o:p></o:p></p>
<p class="MsoNormal" align="center" style="text-align:center;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">
<b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#222A35">15 March 2022</span></b><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35"> @ 1</span></b><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#222A35">8</span></b><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35">:00
UTC</span></b><o:p></o:p></p>
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<b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#222A35">Agenda</span></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">
<b><span style="font-size:14.0pt;color:#222A35"> </span></b><o:p></o:p></p>
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<b><span style="font-size:14.0pt;color:#222A35">Pending Action Items:</span></b><o:p></o:p></p>
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<span style="font-size:14.0pt">BT – recirculate analysis of Tolling vs Fixed Additional Time (completed February 23<sup>rd</sup>).</span><o:p></o:p></p>
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<span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">
<b><span style="font-size:14.0pt">Agenda:</span></b><o:p></o:p></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:18.0pt;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">
<span style="font-size:14.0pt">1.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Review agenda and updates to SOIs.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:8.0pt;margin-left:18.0pt;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">2.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Review status of Action Items.</span><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Arial",sans-serif">3.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Update from the Sub-Groups:</span><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Arial",sans-serif">3.1.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Initiation</span><o:p></o:p></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:39.6pt;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">3.2.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Consolidation</span><o:p></o:p></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:18.0pt;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">4.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Confirmation of consensus on 30 day Fixed Additional time option for filing (please listen to the recording of our last meeting for details at
</span><span style="color:black"><a href="https://community.icann.org/pages/viewpage.action?pageId=186780156"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#0563C1">https://community.icann.org/pages/viewpage.action?pageId=186780156</span></a></span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">
)</span><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Arial",sans-serif">5.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Continue the discussion on the Repose and Safety Valve language (email inserted below and document attached).</span><o:p></o:p></p>
<p class="gmail-msolistparagraph" style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:8.0pt;margin-left:18.0pt;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">6.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Confirmation of next meeting: 29 March 2022, 18:00 UTC.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:106%"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:18.0pt">==================<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">IOT <<a href="mailto:iot-bounces@icann.org" target="_blank">iot-bounces@icann.org</a>>
on behalf of Susan Payne via IOT <<a href="mailto:iot@icann.org" target="_blank">iot@icann.org</a>><br>
<b>Reply to: </b>Susan Payne <<a href="mailto:susan.payne@comlaude.com" target="_blank">susan.payne@comlaude.com</a>><br>
<b>Date: </b>Friday, 14 January 2022 at 17:31<br>
<b>To: </b>"<a href="mailto:iot@icann.org" target="_blank">iot@icann.org</a>" <<a href="mailto:iot@icann.org" target="_blank">iot@icann.org</a>><br>
<b>Subject: </b>Re: [IOT] IOT - Update from plenary meeting of January 11 19:00 UTC</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Hi all</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Thanks to all those who were able to join our call on Tuesday for the really productive discussion on the
rule 4 repose and safety valve language. We will need to continue that discussion on our next call to get through the remainder of the clauses, but I thought it would be helpful to capture at a high level the areas of agreement and areas where we identified
that further consideration/work is needed. Please do review, and if I have missed or mis-characterised anything please do correct me, I’m doing this based on the notes I made but don’t yet have the transcript/recording:</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Using the section numbering from the ICANN draft of 13 December:</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p style="margin-left:35.7pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">A.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:black"> </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Ongoing
concerns about the deletion of the text referring to “<u>the material effect</u> of the action or inaction”. Proposal to refer instead to “the material harm arising from the action or inaction</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif">”
supported. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<ol start="3" type="A">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Seeking of leave to file a late IRP:</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ol>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Intention is that panel time considering the substance of the dispute is limited until after there has been an initial decision on the timing;</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The leave process is intended to allow those who appreciate they are out of time to still proceed; in a case where a Claimant believes they are in time, but this is
successfully disputed, the intent is not that they would thereby have lost their opportunity to ask the panel for leave;</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The leave application effectively stops the clock. To the extent that there is any time limit then it is for seeking leave, as opposed to having filed the subsequent
Statement of Claim; </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Language to be reviewed and revised as necessary to ensure it reflects the intent.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Who should consider the application for leave:</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">As currently drafted, the decision is deferred to the IRP panel, however no panel will be in place at this point in proceedings. Should a single panelist handle this
since, if refused, there is no need to put a full panel in place? Should the parties proceed with selecting their panel before the application has been heard, in which case the application for leave would then be the first decision of that panel? Other suggestions?</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Input required on the appropriate approach – input from practitioners particularly encouraged.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:35.7pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Ci Although helpful to reiterate the need for Standing, which is the case for all Claimants, this should not be something that the Claimant has to establish by clear and convincing evidence at
this point in the proceedings in order to be granted leave to file late. That standard is a very high one, with the presumption against the Claimant. Additionally, in some cases Standing could even go to the substance of the dispute. Delete (i) and instead
ensure the application for leave should include an explanation of their Standing.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:35.7pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Cii Intent was that this subsection is the one which covers a Claimant who is unable to bring their IRP in time because they were not yet eligible (i.e. did not yet meet the requirements to be a
Claimant as set out in the Bylaws). Language to be reviewed and revised as necessary to ensure it reflects the intent.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:35.7pt">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Ciii Intent of this subsection is to address the concern Kavouss raised about a Claimant unable to file their IRP due to circumstances out of their control – war, civil unrest, earthquake, typhoon
etc.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">We will pick this up next time – although as ever you are encouraged to continue the discussion on the
email.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">We will also, time-permitting, which I hope it will be, come back to the discussion of tolling vs fixed
additional time, so please do review this in advance and, again, share any thoughts by email where possible.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Susan</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:9.0pt;font-family:"Poppins SemiBold";color:black">Susan Payne<br>
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