[IRT.RegDataPolicy] [Ext] RE: Additional Thoughts Re yesterday's Rec. 7 discussion

Fri Aug 30 18:19:59 UTC 2019

Dear IRT,

To spur continued IRT discussion on Rec 7,  clarify potential confusion, and align assumptions, I am asking two questions.

Question 1:  In consideration of Mark’s comment below, “workbooks themselves are non-definitive (p171),” should the workbook used to guide the requirement for our policy?
Here is the full paragraph from p171. “Further, the citation of the Workbooks in Recommendation #7 should be removed. The agreed aggregate data set is presented in the text of the Recommendation as that was the agreed-upon text. The Workbooks are informational and should not be incorporated by reference.

Question 2:  If the answer is yes to the question above, can the IRT agree to accept the version 1.8 found in the wiki rather than the version 1.4 that the Final Report links to?

It’s important that the IRT’s decision on this be documented here. Please note that
“20 Feb - Data Elements Matrix_v1.8.xlsx<https://community.icann.org/download/attachments/96207076/Data%20Elements%20Matrix_v1.8.xlsx?version=1&modificationDate=1550683203000&api=v2>” is the last entry found on the Data Elements Workbooks page: https://community.icann.org/display/EOTSFGRD/e.+Data+Elements+Workbooks

Please reply with your answers, comments, or question.

Thanks
Dennis Chang

From: "Mark Svancarek (CELA)" <marksv at microsoft.com>
Date: Thursday, August 8, 2019 at 2:20 PM
To: theo geurts <gtheo at xs4all.nl>, "Anderson, Marc" <mcanderson at verisign.com>, Dennis Chang <dennis.chang at icann.org>, "irt.regdatapolicy at icann.org" <irt.regdatapolicy at icann.org>
Subject: [Ext] RE: [IRT.RegDataPolicy] Additional Thoughts Re yesterday's Rec. 7 discussion

I note that RySG says that the workbooks themselves are non-definitive (p171).  So even though the data elements matrix document is on the “workbooks wiki”, it’s the matrix document rather than the workbooks themselves which should be used, I think.

For clarity we should use the Data Elements Matrix document v1.8, if in fact that is the final version.

From: IRT.RegDataPolicy <irt.regdatapolicy-bounces at icann.org> On Behalf Of theo geurts
Sent: Thursday, August 8, 2019 11:54 AM
To: Anderson, Marc <mcanderson at verisign.com>; dennis.chang at icann.org; irt.regdatapolicy at icann.org
Subject: Re: [IRT.RegDataPolicy] Additional Thoughts Re yesterday's Rec. 7 discussion

Thanks for keeping us on the same page and on track Marc.

I think your suggestion to stick with the workbooks from the final report makes the most sense.

Theo
On 8-8-2019 20:25, Anderson, Marc via IRT.RegDataPolicy wrote:
IPT and IRT members,

The version 1.4 of the Data Elements Matrix that Margie references is an old version.  The correct final version of the Data Elements Matrix is 1.8 and can be found on the Data Elements Workbooks page of the ePDP wiki:

https://community.icann.org/display/EOTSFGRD/e.+Data+Elements+Workbooks [nam06.safelinks.protection.outlook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam06.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fcommunity.icann.org-252Fdisplay-252FEOTSFGRD-252Fe.-252BData-252BElements-252BWorkbooks-26data-3D02-257C01-257Cmarksv-2540microsoft.com-257C8f230e035a7f4e74603808d71c31e341-257C72f988bf86f141af91ab2d7cd011db47-257C1-257C0-257C637008872914475857-26sdata-3DI1Md816vu6s4kEhafPdMnFMSVybZpSFxJdqZNfRRYUA-253D-26reserved-3D0&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=dqLP1wJqBvDSYLKrSEaAkCi_Kv0Mk5D_d32n29DHCN8&m=y6czU1DrDU0edDElRKK8ScLIcgbRHomRQhRdN6koJco&s=36J0xZSvvpnazCdkOmqv11ztj_HttfPiq8gB5ZEBv9E&e=>

In looking at the final report, I see that the link provided for “illustrative purposes” at the end of recommendation #7 (page 10) goes to the old version 1.4 of the Data Elements Matrix.  I hadn’t noticed this before as I have been referring exclusively to the Data Element workbooks found in Appendix D (which start on page 92 of the Final Report).

I suggest everyone make sure you are looking at the correct version 1.8 of the Data Elements Matrix, or better yet stick with the workbooks contained in the Final Report (Appendix D).  These are consistent with version 1.8 of the Matrix document.

Best,
Marc

From: IRT.RegDataPolicy <irt.regdatapolicy-bounces at icann.org><mailto:irt.regdatapolicy-bounces at icann.org> On Behalf Of Margie Milam
Sent: Thursday, August 8, 2019 1:07 PM
To: Dennis Chang <dennis.chang at icann.org><mailto:dennis.chang at icann.org>; IRT.RegDataPolicy <irt.regdatapolicy at icann.org><mailto:irt.regdatapolicy at icann.org>
Subject: [EXTERNAL] [IRT.RegDataPolicy] Additional Thoughts Re yesterday's Rec. 7 discussion

 Hi All –

After our IRT call, I reread Rec 7 and the supporting appendices, per Marc A’s suggestion.   Rec 7 links to the Data Elements Matrix on Page 10 (attached for your convenience) , which clearly describes what data is required to be transferred to the registry from the registrar, and what data is optional.
The 3rd page of the Data Elements Matrix (Transfer from Registrar to Registry), clearly notes an R (Required) for the contact data fields that are required to be transferred, which include all of the registrant contacts except for:

  *   the Org field
  *   the Tech Contact Name and Email Address ,
which are listed as O-RNH (Optional for the Registered Name Holder) for the purposes listed on the matrix (including, Purpose 2).

As a result, the new policy continues the “thick WHOIS” requirements and our implementation needs to be consistent with Thick WHOIS, especially in light of the Board’s resolution  and its anguage in the scorecard.

Also, please note that this data elements matrix is also relevant to our prior discussion regarding what “optional” means with regard to the Tech Contact and the Org Contact in Rec. 5, footnote 7.   Rec 5 also links to this Data Elements Matrix, and clarifies whether a field is optional to the registrar, registry or registered name holder.  Since the data elements of Tech Field and Org Field are clearly marked as O-RNH and do not include O-Rr (Optional for Registrar), our prior conclusions on Rec .5 need to be revisited in light of this documentation.

I propose we discuss this at our next IRT meeting.

All the best,

Margie

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