[NCAP-Discuss] Report Changes Based on Public Comments

[Thomas, Matthew]

One last final reminder before today’s call.  PLEASE take some time to review the action items below.

Thank you!

Matt Thomas

From: NCAP-Discuss <ncap-discuss-bounces at icann.org> on behalf of "Thomas, Matthew via NCAP-Discuss" <ncap-discuss at icann.org>
Reply to: "Thomas, Matthew" <mthomas at verisign.com>
Date: Monday, 25 March 2024 at 09:15
To: Michael Monarrez Puckett <monarrez4565 at gmail.com>
Cc: "ncap-discuss at icann.org" <ncap-discuss at icann.org>
Subject: [EXTERNAL] Re: [NCAP-Discuss] Report Changes Based on Public Comments


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NCAP DG Members,

This is a friendly reminder to please review and contribute to the action items Michael has put out for us.  Thank you Michael.  We will be meeting this Wednesday and we will be finalizing the items below to ensure we meet our deadline.  Please take a few minutes to review, comment, and suggest if needed.

Thank you,

Matt Thomas

From: Michael Monarrez Puckett <monarrez4565 at gmail.com>
Date: Thursday, 21 March 2024 at 19:41
To: "Thomas, Matthew" <mthomas at verisign.com>
Cc: "ncap-discuss at icann.org" <ncap-discuss at icann.org>
Subject: [EXTERNAL] Re: [NCAP-Discuss] Report Changes Based on Public Comments


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Hello all!

tl;dr -- Action items:
- Review Annex: Public Comments Analysis<https://docs.google.com/document/d/1QXc6giTfSRsfLtvxJjzrHzFT1aCPuJgALFVPWZUbVtw/edit>
- Review edits to draft report<https://docs.google.com/document/d/1TO8uQf_17DwITy-jQUvPfDR9dcIk7nX_KLjjKQ0akcg/edit> based on public comments
- See organized Final Report folder<https://drive.google.com/drive/u/0/folders/1ailLZ63CG_p71FTQzc8ANJhnRgqR7H10%20> in shared drive

Thank you Matt Larson and Matt Thomas for your feedback on the public comments Annex document. I've made updates to the responses to public comments and the agreed-upon adoptions of edits to the report. Please see the Annex and add comments with feedback as you see fit as this document will be part of the final report package and contain responses on behalf of the NCAP DG to each public comment.

I've updated the report with the edits based on public comments. These edits I've made in Suggesting mode. Please take the time between now and next week's meeting to review changes to the report, add comments, or make changes in Suggesting mode. Note that the changes are only in relation to the DG's responses to public comments.

I've created a folder in the shared drive titled "0 Final Draft," which contains the edited draft report, the draft Board Questions document, and the annex of public comments analysis. This folder is intended to organize the documents that will be part of the final parcel delivered to SSAC: https://drive.google.com/drive/u/0/folders/1ailLZ63CG_p71FTQzc8ANJhnRgqR7H10

If you have any questions, comments, concerns, or suggestions, please take the time over the next week to make your voice heard so that we can wrap up the Final Report in due time.

Thank you,
Michael

On Thu, Mar 21, 2024 at 5:01 AM Thomas, Matthew <mthomas at verisign.com<mailto:mthomas at verisign.com>> wrote:
Michael,

Thank you for putting this together.  I just reviewed and placed a few comments/suggest in the document.  Overall, I think this is in good shape; however ……

@ALL-NCAP-DG – Please, please, please take some time to review and comment/suggest!  We are so close to the finish line.  Let’s get this done!

Matt Thomas

From: NCAP-Discuss <ncap-discuss-bounces at icann.org<mailto:ncap-discuss-bounces at icann.org>> on behalf of Michael Monarrez Puckett <monarrez4565 at gmail.com<mailto:monarrez4565 at gmail.com>>
Date: Tuesday, 19 March 2024 at 01:27
To: "ncap-discuss at icann.org<mailto:ncap-discuss at icann.org>" <ncap-discuss at icann.org<mailto:ncap-discuss at icann.org>>
Subject: [EXTERNAL] [NCAP-Discuss] Report Changes Based on Public Comments


Caution: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello team!

Here’s a link to the completed Annex of public comments received, NCAP DG responses, and report changes adopted.

Please review the responses in column 4 (NCAP DG Response) and leave a comment in the document should you have any concerns or suggestions.
https://docs.google.com/document/d/1QXc6giTfSRsfLtvxJjzrHzFT1aCPuJgALFVPWZUbVtw/edit

I’m currently in the process of editing the report based upon the DG’s responses to public comments. I will share those edits with the group as soon as possible—by tomorrow or Wednesday at the very latest.

Having the report edits reviewed and approved (or else modified based on feedback) prior to next week’s meeting would be ideal.

Thanks!
Michael
———

Focal points for report edits:
- Operationalization of TRT and implementation of Name Collision Risk Assessment Framework should be expeditious, for which ICANN org would need to provide sufficient resources.
- TRT should have the responsibility to remove a string from the String Collision List upon finding that the risk of collision has been appropriately mitigated.
- All strings should be subject to a typical technical evaluation process without preferential review treatment for any grouping of strings. The implementation of special procedures for certain types of strings based upon policy adoption is out of scope for this report.
- Further research by the ICANN community will be necessary based on evolutions in the DNS and name resolution issues.
- The data collection methods proposed for the TRT are a small sampling of known and tested methods. Other methods may be used, but they remain untested and are out of scope within this report. Ultimately, which methods to use should be critically considered during the operationalization of the TRT.
- The NCAP DG deliberated on the proposed data collection methods as a sample of possible and available methods based upon careful consideration and balance of data privacy risks and potential benefits.
- Data that is presently available to the public, which applicants could use to self-assess their applications is constrained.
- The data to be made publicly available to applicants should be recommended by the TRT during its implementation based upon critical focus of data sources that would strengthen applications.
- The TRT should distribute time frames to the public as early as possible for stages of the Name Collision Risk Assessment Framework based on implementation details.
- Updated the agreed-upon definition of “name collision” within the report based on the response from ICANN org.
- The NCAP DG does not find it within its remit to provide specific guidance on elements of the operationalization of the Technical Review Team and the Name Collision Risk Assessment Framework, including what data to collect, how to assess this data, and how to maintain compliance with data privacy and risk management standards. The intent of not prescribing implementation details is for ICANN org to have broadly lateral oversight.
- The ICANN org would need to implement a data privacy and protection policy, along with appropriate risk mitigation measures for legal compliance.
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