[Npoc-discuss] Call for NCSG Executive Committee representative

Thu Jul 13 17:31:59 UTC 2017

Dear NPOC members,

This is a call to join the NCSG Executive Committee as an NPOC
representative. Our representatives on NCSG Executive Committee (EC) until
now has been Joan Kerr and Poncelet Ileleji. Now we are looking for one (1)
new representative on this role for NCSG EC to replace Joan Kerr, another
one will be selected between NPOC EC members.

*Volunteers :*

   -  Should Be well informed about NPOC’s work
   -  Preferably have some experience in working in Working Groups (WGs)
   within ICANN
   -  Preferably have served in a leadership role within or outside the
   community.

Please write a statement of interest indicating how you fulfill the
criteria above and submit to maryam.bakoshi at icann.org by 17 July 2017 2359
UTC

*The responsibility of the NCSG Executive Committee representatives are
outlined below.*

*----------------------*

2.4 The NCSG EC’s principal functions include:

• Work with NCSG Chair to  ensure  that  the  mission  and  principles  of
the  NCSG are met;

• Supervise and  monitor  NCSG  elections;

• Approve new  NCSG  members,  administer  and  maintain  membership
records, and determine  membership  status;

• Review  and  approve  the  status  of  all  petitioning  NCSG
Constituencies  subject to  oversight  review  by  the  Board;

• Coordination  among  NCSG  Constituencies;

• Resolution  of  disputes  between  NCSG  Constituencies;

• After  review  by  the  NCSG  members,  review  and  approve  NCSG PC
 and NCSG FC  methods  and  procedures.

• General  NCSG  coordination  and  organization  issues;

• Establish  liaisons  with  ICANN  Sponsoring  Organizations,  Advisory
Committees  and  other  structures.

2.4.1. NCSG  EC Composition.

The NCSG Executive Committee (EC) shall be comprised of two representatives
from each Recognized NCSG Constituency. Each Candidate Constituency is
eligible to appoint one observer to the NCSG  EC. The elected chair of the
NCSG shall also serve as a full member and chair of the NCSG  EC.

2.4.2. NCSG  EC Decision making

• By default NCSG  EC decisions are made by full consensus of all NCSG  EC
members. Full consensus means that no NCSG  EC members have objected to the
proposed decision. Any exception to this default will be approved by the
NCSG  EC on a full consensus basis.

2.4.2.1 Appeals of NCSG  EC decisions

1. Any decision of the NCSG  EC can be appealed by requesting a full vote
of the NCSG membership. There are several ways in which an appeal can be
initiated:

• If 15 NCSG members, consisting of both organizational and individual
members, request such an appeal the NCSG Executive Committee will first
take the appeal under consideration.

• If, after consideration of any documentation provided by those making the
appeal, the NCSG  EC does not reverse its decision, the NCSG  EC and those
making the appeal should attempt to negotiate a mutually agreeable solution.

• If the NCSG  EC and those making the appeal cannot reach a mutually
acceptable agreement on the decision within 30 days, then an NCSG vote will
be scheduled as soon as practicable.

• For this type of appeal to succeed 60   of all of the NCSG members must
approve of the appeal in a full membership vote as defined in section 4.0.

2.  An NCSG  EC decision related to Constituency Candidacy applications or
full recognition as a Constituency may be appealed prior to when the NCSG
EC decision is transmitted to the Board in accordance with the Process for
Recognition of New Constituencies.  The appeal of an NCSG  EC decision on a
Constituency application may be appealed in the following situations:

• If the application is rejected by the NCSG  EC, the Constituency under
discussion, may request an appeals vote;

• If 15 members of the NCSG membership, consisting of both organizational
and individual members, disagree with the decision, they may petition for
an appeals vote.

• For this type of appeal the following conditions apply:

o The NCSG  EC should first reconsider it decision in the light of any
documentation provided in the appeal.

o If, after consideration of any documentation provided in the appeal, the
NCSG  EC does not reverse its decision, the NCSG  EC and those making the
appeal should attempt to negotiate a mutually agreeable solution. In the
case of an appeal of a decision related to Constituency Candidacy or
Recognized Constituency Status, any discussion would include
representatives selected by the Constituency under discussion and by the
NCSG  EC.

• If, the NCSG  EC and those making the appeal cannot reach a mutually
acceptable agreement on the decision within 30 days, then a Stakeholder
Group vote will be scheduled as soon as practicable.

• If 60   of the membership is either in favor or against the Constituency,
then the decision of the membership shall be transmitted to the ICANN Board
in place of the decision of the NCSG  EC.

All formal discussions related to appeal will be done in a transparent
manner and be both recorded and have transcripts made. All documentation
related to the appeal, including transcript of formal discussions, will be
collected on a public website associated with the NCSG and will be retained
for a minimum of four (4) years.

2.4.3. NCSG  EC Leadership

• A Chair will be elected annually by a direct vote of the NCSG membership
according to election rules defined in Section 4. Any member of the NCSG
may run for the Chair position.

• In the event that there is a vacancy in the Chair, the NCSG  EC will
choose an interim Chair to serve until an election can be scheduled.

• One or more Vice  Chairs may be chosen by the NCSG  EC on a yearly basis;

• Should the NCSG  EC not be able to come to full consensus on the
selection of a Vice  Chair or an interim Chair, a vote will be held where
2/3 of the sitting members of the NCSG  EC approve the selection;

• A Chair can serve, at maximum, 2 full one year terms consecutively.
There must be at least one intervening term before a member can be elected
again as chair;

• Should it be necessary, the NCSG  EC can call for a new Chair election to
replace a sitting Chair by full consensus of the NCSG  EC (excluding the
person being considered for replacement);

• Should it be necessary, a Vice  Chair can be removed by a full consensus
of the members of the NCSG  EC (excluding the person being considered for
removal).

2.4.4. NCSG  EC Work Process

• As much as possible, all NCSG  EC work will be done using Internet tools,
including, inter alia,

  email;   wiki usage (Note such a wiki will be publicly viewable though
editing may be restricted to members of the NCSG  EC);  online document
collaboration tools as well as available network cloud based tools

• When necessary, teleconferences will be scheduled. A scheduling tool will
be used to attempt to find a time when all members can attend. Unless all
members can attend the teleconference, any decisions made at a
teleconference will be provisional until full consensus is determined.

• When possible, as enabled for example    by an ICANN meeting, a face  to
face meeting of the NCSG  EC will be held. As with teleconferences, if all
members cannot attend, any decisions made will need to be verified for full
consensus before being considered final.

2.4.5. NCSG  EC Mailing List

• All full members and observers will be subscribed to the NCSG  EC mailing
list.

• The NCSG  EC list will maintain an open archive.

• For non  subscribers, the list will be a moderated. Comments from NCSG
members relevant to ongoing discussions will be forwarded to the NCSG  EC
list by the list moderator.

2.4.6. NCSG  EC Observers

• Any observer to the NCSG  EC will have full participation rights in the
NCSG EC, except they will not be counted in any consensus process or vote;

• One elected or appointed representative of each Candidate Constituency
will be given observer status.

Best regards,

NPOC Executive Committee

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