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<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Elana,</span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>I would like to propose an amendment to this motion, but
need a few questions answered first.</span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>> …wish for anonymous voting in order </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>> to protect Constituency members…</span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>We are only talking about whether other RC members will be
able to see who voted and how, correct?</span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>> …post only the collective results rather </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>> than individual votes... </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The term “post” here refers only to the results
as posted in boardrooms, correct?</span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'> </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>> On the list there was a question about </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>> whether or not abstentions may be viewed </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>> under one of the first 3 proposals. We will </span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>> determine that fact prior to the vote. </span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> </span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>What do you mean by this? How will that be determined and still leave time
for discussion, amendment etc.?</span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> </span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Tim</span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> </span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'> </span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'> </span></font></p>
<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Tahoma><span
style='font-size:10.0pt;font-family:Tahoma'>-----Original Message-----<br>
<b><span style='font-weight:bold'>From:</span></b>
owner-registrars@gnso.icann.org [mailto:owner-registrars@gnso.icann.org] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Elana Broitman<br>
<b><span style='font-weight:bold'>Sent:</span></b> </span></font><font size=2 face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>Friday, July
11, 2003</span></font><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma'> </span></font><font size=2 face=Tahoma><span
style='font-size:10.0pt;font-family:Tahoma'>11:50 AM</span></font><font
size=2 face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'><br>
<b><span style='font-weight:bold'>To:</span></b> registrars@dnso.org<br>
<b><span style='font-weight:bold'>Subject:</span></b> [registrars] Motion to
change Voting Ballots</span></font></p>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
<div>
<p class=MsoNormal style='margin-left:.5in'><strong><b><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Explanation</span></font></b></strong></p>
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<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
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<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>A number of registrars had expressed
a wish for anonymous <br>
voting in order to protect Constituency members and potentially foster greater <br>
voter participation. The current voting process posts each Constituency <br>
member's vote as soon as such member votes. Please note that only
Constituency <br>
members (who have passwords to the boardrooms site) may view voting results.<br>
At the Montreal meeting, we discussed several options for changing this
process, <br>
including a change to post only the collective results rather than individual
votes. <br>
On the list there was a question about whether or not abstentions may be viewed
<br>
under one of the first 3 proposals. We will determine that fact prior to
the vote. </span></font></p>
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<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
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<p class=MsoNormal style='margin-left:.5in'><strong><b><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Motion</span></font></b></strong></p>
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<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
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<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Consequently, there is a motion for
moving to one of the following processes:</span></font></p>
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<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
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<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>1. Post only the collective
voting results, not individual results, and only <br>
at the conclusion of the voting period.</span></font></p>
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<div>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
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<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>2. Post only the collective
voting results, not individual results, during <br>
the entire voting period.</span></font></p>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
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<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>3. Post individual voting
results, but only at the conclusion of the voting <br>
period.</span></font></p>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>4. Continue to post individual
voting results, during the entire voting <br>
period.</span></font></p>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
</div>
<div>
<p class=MsoNormal style='margin-left:.5in'><strong><b><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Process</span></font></b></strong></p>
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<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
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<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Pursuant to the Constituency Rules
of Procedure, this motion needs to have 5 <br>
endorsements, and will be put to a vote under the current voting procedures <br>
after a 14-day discussion period. Friendly amendments will be accepted
and <br>
such changes made to the ballot. Unfriendly amendments will receive a <br>
separate ballot.</span></font></p>
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<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
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<p class=MsoNormal style='margin-left:.5in'><strong><b><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Additional Information</span></font></b></strong></p>
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<div>
<p class=MsoNormal style='margin-left:.5in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> </span></font></p>
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<div>
<p class=MsoNormal style='margin-left:.5in'><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>In addition to making this change,
there was discussion at the Montreal <br>
meeting about whether or not the Executive Committee should continue to <br>
manage the voting process. Apparently, the only way that it is possible
to <br>
conduct votes through the boardrooms.org site is for the manager of the <br>
process (Ex.Com.) to have access to individual votes. While we do not
intend <br>
to use such access, the Constituency may wish to delegate this task to a third <br>
party that is not a member of the Constituency. However, as that would
entail <br>
delegation of all boardrooms.org management functions, including <br>
membership rolls, passwords, etc., it may be a broader change than <br>
anticipated, require hiring of a secretary, and/or switching to an alternative <br>
online service. We plan to investigate the options and bring them to the <br>
Constituency for consideration in short order. In the meantime, however,
with <br>
important votes coming up for the Constituency, we did not want to hold up <br>
the consideration of a change in vote posting.</span></font></p>
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