[Rt4-whois] Chair nominations invited for the WHOIS Review Team - Acceptance and Vice Chair

Wed Oct 27 01:11:22 UTC 2010

All: 

Thanks to Bill and Susan for valuable procedural points.  I just would like to add a few comments. 

1. I believe that the internal structure is one of the most simple tasks for this group to undertake and we should spend as little time as possible on those aspects.    

2. In line with the above, I thought that the roles and responsibilities of the Chair (and if applicable the Vice-chair) would be a discussion we would have prior to the vote and, if applicable, prior to any further nominations.  Indeed, the nomination emails were just that - nominations and we had all agreed in our last call that we would nominate and/or self-nominate people we think are suitable candidates.  Therefore, I was under the impression that the upcoming phone call's main objective was to figure out the administrative details with respect to the role, responsibility of the Chair and, of course, the election of the Chair.  If we fail to finalize those details in our next call then, I had proposed, we would have another call the following week until we have finalized the administrative details including our terms of reference (the latter is not an internal structure issue, but a substantive matter that will need significant input and discussion).   

3. I believe that it is important that we appoint a person from our group to lead the discussion and us to the appropriate terms of reference for this RT and I find it somewhat counter intuitive to have Rod Beckstrom lead that discussion considering that we are supposed to conduct some kind of review of a policy of ICANN and its ability to enforce the same. 

4. I believe that Susan's comments with regards to the roles and responsibilities of the Chair are absolutely accurate and I believe that both, Kathy and Emily, have shown over and over again that they have all those qualities.  

5. I don't believe that the fact that both nominees come from the registry constituency is a concern considering that, I believe, both nominees, have shown a lot of impartiality and integrity over the many years they have dealt with very sensitive Internet policy issues including the WHOIS issues under the ICANN regime and the UK (European Union) framework. 

6. With respect to process issues and rules of order, I suggest that we should take ICANN's by-law as the framework considering that we are a sub-creature of ICANN.  Also, I propose that we use Wainberg's rules of order instead of Robert's Rules.  The former is specifically designed for societies, associations, not for profits, etc. and is the standard for those kind of organizations.  Whereas the latter is the standard for organizations with share capital.

I am looking forward to a fruitful discussion and meeting this Thursday. 

Best wishes, 

Kim 

On 26 Oct 2010, at 17:32, Susan Kawaguchi wrote:

> I echo Bill's sentiments.   Definition of how we go about  evaluating ICANN's enforcement of the WHOIS policy should be our first priority.   
> 
> Kathy,  I personally very much appreciate your willingness to take on the monumental job as chairperson but I personally would like to have a clear picture of the work we will be doing in this group before we set up our internal structure.    
> 
> As a group what do we expect of the chairperson?   This is crucial to discuss as the role of chair will be very important in guiding how this team works together.  I think we should establish ground rules and guidelines on what is expected of the chairperson before we decide on an individual.  
> 
> In other groups the chairperson's responsibilities have been described as follows:
> 
>  "The purpose of a Chair is to call meetings, preside over working group deliberations, manage the process so that all participants have the opportunity to contribute, and report the results of the Working Group to the Chartering Organization. "
> 
> "Qualities of the Chair 
> The main concern of the chair should be the aims and objectives of the group and the integrity of the meeting process. There follows a brief description of the personal qualities that a good chair should possess.
> 
> Authority
> The chair will need to maintain control to ensure that progress is made in line with the schedule - as defined in the agenda.
> 
> Flexibility
> Following an agenda does not always imply unquestioning devotion to it. For example, if an unplanned deviation could produce a clarification or the bonding together of meeting participants, then this might represent a very effective strategy.
> 
> Impartiality 
> It is important that the chair supports an equal and fair consideration of all sides of the argument. This can be especially difficult where the chair is privately on one side of the debate. 
> 
> Maturity 
> The chair must be able to accept and work with a broad cross section of personalities. They should view each meeting without too much preconception as to how individuals will act and react, but be able to respond as the need arises. "
> 
> You all may be thinking, "Of course, that is what we expect"  but I would feel more comfortable discussing the role and coming to consensus.  The WRT has many diverse view points and experiences. Consensus building, transparency and neutrality will be key in the role of the chair and the group should make a conscious decision on what we expect of the chairperson. 
> 
> I am also somewhat concerned that the first two ICANN review teams will be chaired by representatives of the Registry stakeholders group.   We should consider  spreading the work to other constituencies.  
> 
> 
> 
> -----Original Message-----
> From: rt4-whois-bounces at icann.org [mailto:rt4-whois-bounces at icann.org] On Behalf Of Smith, Bill
> Sent: Tuesday, October 26, 2010 11:24 AM
> To: rt4-whois at icann.org
> Subject: Re: [Rt4-whois] Chair nominations invited for the WHOIS Review Team - Acceptance and Vice Chair
> 
> It is heartening to see both the interest in and support for the proposed candidates for Chair and Vice-Chair. I am encouraged by the activity on the list and hope that we continue to use email as an important means of progressing our work. In my experience, collaborative/collegial use of email can significantly enhance the work of groups between telephonic or face-to-face meetings; especially when those groups are "geographically challenged". It facilitates discussion of important topics between meetings frequently enabling both more informed and faster decision making.
> 
> With this in mind, I'd like to suggest that we may have the cart before the horse in our discussions/decisions with respect to a Chair and Vice-Chair. I believe that it is imperative that we all understand, and agree to, both what we are working on and how we will perform the work, before we formally select a Chair, and if necessary a Vice-Chair. Establishing a charter prior to formally selecting a chair is common practice at many organizations that have well-established processes, e.g. OASIS, W3C, and IETF. I believe we would be well-served to follow their model.
> 
> Let me be clear that this is a *process* issue, not a personality issue. I believe the proposed candidates are well-qualified and further believe it is likely that they will be selected. However, before we take that action, it is important that we understand the scope of our work, and the rules that we will adhere to. 
> 
> Fortunately, the AOC establishes a clear basis for our work. Using the language from the AOC, minimally adapted for the purpose of defining a scope, I suggest that our scope is:
> 
> ________________________________
> To assess the extent to which existing WHOIS policy and its implementation:
> 
> *	is effective,
> *	meets the legitimate needs of law enforcement, and
> *	promotes consumer trust.
> 
> This assessment will include an analysis and determination of ICANN's performance against the AOC requirement that ICANN implement measures to maintain timely, unrestricted and public access to accurate and complete WHOIS information, including registrant, technical, billing, and administrative contact information.
> 
> ________________________________
> 
> For process, we have the A&T Review Team's Terms of Reference Methodology that can serve as a basis for us and I suggest we use that as appropriate for our needs. I would also suggest that for anything beyond the specifics we might lay out in out ToR, we use Roberts Rules as our process document. It has proven effective in any number of situations and allows us to have well-established processes without the need to define, debate, and agree on them.
> 
> Finally, I think we should take Rod Beckstrom up on his kind offer to serve as chair and facilitator, and to do so until we can agree on what our charter is and how we will go about our work.
> 
> (A simple example of the types of process decisions we might need to make is related to Wilfried's note - do we allow proxies? Or absentee voting? If we do, how do we determine if quorum is established?)
> 
>> -----Original Message-----
>> From: rt4-whois-bounces at icann.org [mailto:rt4-whois-bounces at icann.org]
>> On Behalf Of Wilfried Woeber, UniVie/ACOnet
>> Sent: Tuesday, October 26, 2010 8:52 AM
>> To: Olivier ITEANU
>> Cc: rt4-whois at icann.org
>> Subject: Re: [Rt4-whois] Chair nominations invited for the WHOIS Review
>> Team - Acceptance and Vice Chair
>> 
>> Dear Team!
>> 
>> Olivier ITEANU wrote:
>> 
>>> 
>>> 
>>> Dear All,
>>> Considering that I am very new in the Icann process (I was part of it
>>> in 2001), I do not know personally Kathy and Emily
>> 
>> Nor do I, actually I don't think that I have "conciously" met anyone
>> in the team before. Thus I do not feel in a position to suggest any
>> individual for this position.
>> 
>>> but it seems that
>>> many of you know each others and know them: if there is a consensus
>>> on them, that's fine for me, Kathy and Emily seem very competent for
>>> the job.
>> 
>> Nevertheless I am fine with the 2 ladies being nominated already.
>> 
>>> However, if there is another candidate, I think that we need an
>>> urgent coming out !
>>> Olivier
>> 
>> As there's only a slim chance that I can call in (and if at all, from
>> my mobile phone in listening mode because I will be on a train), I'd
>> like to submit my support for Kathy and Emily to serve as chairs of the
>> team.
>> 
>>> Olivier ITEANU - mailto:oiteanu at iteanu.com
>> 
>> Best regards,
>> Wilfried.
>> _______________________________________________
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> 
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