[Rt4-whois] Role of Chair and Vice-Chair for Whois Review Team

[Smith, Bill]

Should the chair wish to express and opinion, they are entitled to relinquish the chair, state their opinion, and return to the chair when finished... If we choose to operate in a "formal mode" or if an issue is particularly sensitive.

I would suggest that we operate somewhat less formally, and simply ask that the chair make it clear when they are making comments without the "chair hat" on. I've seen this work very well in other groups.

On Nov 10, 2010, at 1:22 AM, Emily Taylor wrote:

Dear Lynn, Bill and Sharon,

Thanks for your work on the role of Chair and Vice-Chair.  I have a couple of queries/suggestions, which I hope we can pick up in today's call:

I agree that the Chair/Vice Chair should play a neutral role, and I see the purpose to ensure that voices are heard, themes summarised and a way through is formulated which takes into account all relevant, legitimate interests.  Reviewing the exchanges on this list, I think this group is going to have to work hard to listen and take account of others' views - if we can crack this, we should be OK!


My query is this:  given that we have all been put forward for this team on the basis of our experience, what do you think should happen when the Chair/Vice-Chair wants to put forward their own personal view.  Do they step out of the role for the time being?  Do they just not do that?


Kind regards

Emily

On 9 Nov 2010, at 20:32, <lynn at goodsecurityconsulting.com<mailto:lynn at goodsecurityconsulting.com>> <lynn at goodsecurityconsulting.com<mailto:lynn at goodsecurityconsulting.com>> wrote:

Dear All,
Sharon, Bill and I agreed at the last meeting to make a recommendation back to the group on the
role of Chair and Vice-Chair.  Sending this for all to review prior to our conference call tomorrow.

Below is our proposal, with acknowledgment that we adopted Susan's recommendation and language.

The purpose of a Chair is the following:

1)      call meetings

2)      preside over group deliberations

3)      manage the process so that all participants have the opportunity to contribute

4)      Compile reports on the results of the team

Chair's key functions are:

 1.  To ensure an attendance list is made
 2.  to be responsible for fulfilling the terms of reference in the time specified,
 3.  to be responsible for working group discipline, focus and achievements,
 4.  to prepare and chair face-to-face and on-line sessions,
 5.  to ensure that the Group operates in an open and fair manner,
 6.  to ensure that discussions are relevant (the Chair should propose a set of topics for e-mail subject headers),
 7.  to intervene to stop off-topic communication,
 8.  to summarize outcomes of each issue and
 9.  to achieve interim and final objectives in conformance with the terms of reference.

The Chair – and any Vice-Chair(s) – must play a neutral role by refraining from pushing a specific agenda, ensuring fair treatment for all legitimate views and guaranteeing objectivity in identifying areas of agreement.

The purpose of the Vice-Chair is to assist the Chair and serve as acting Chair when the Chair is unavailable.


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