[Rt4-whois] London Agenda and Hotels

Thu Dec 9 21:01:16 UTC 2010

Hi Emily, 

I also think we should take advantage of two full days since we are all traveling in.  I think we are going to need as much time as possible to move forward with the work in preparation for the San Francisco meeting.  

Susan 

-----Original Message-----
From: rt4-whois-bounces at icann.org [mailto:rt4-whois-bounces at icann.org] On Behalf Of Smith, Bill
Sent: Thursday, December 09, 2010 12:12 PM
To: Emily Taylor
Cc: rt4-whois at icann.org WHOIS
Subject: Re: [Rt4-whois] London Agenda and Hotels

Emily,

Groups can and frequently do dwindle as meetings wind down. I have also experienced groups where this is less common. I hope this group is of the latter type and we all will do our best to be present for the full complement of our meetings.

Of course there will be events that prevent one or more of us from attending a meeting, or portions thereof. I hope we all consider such case as extraordinary, rather than ordinary.

Regards,

Bill

On Dec 9, 2010, at 1:09 AM, Emily Taylor wrote:

Dear all

I've been reviewing these threads re: London.

I appreciate the comments that have been made, and the work that Olof Alice and the staffers are doing on the logistics.

Given that so few of us made it to Cartagena, I view the informal meeting up the night before as an important part of our team building.  I can understand that travelling from Brussels may be possible on the morning, but hear what others say about the length of flights from other European destinations.

Please can we extend an extra night in the hotel for members of the team who do not want to travel on the morning.

I'm also looking at the agenda over the next day or two, and hear what the US contingent say about planning for 2 full days.

Before Kathy and I take this on board - are there any comments in favour of the original plan, ie stopping around 1400 or 1500 to allow those with flights home to catch them.  My usual experience of the last afternoon of meetings of this kind is that the group dwindles in size as people catch their planes.

Any comments?
On 8 Dec 2010, at 22:43, Smith, Bill wrote:

Olof,

I appreciate, support, and practice responsible spending. I think we also need to be respectful of individuals and what we might be asking them to do in the name of fiscal responsibility and the risks we are taking by asking people to arrive on the first day of our meeting and leave on the second. WIth that in mind, I believe we are under-estimating the number of hotel nights that we will need for a two-day meeting (or even the current proposal for a day and a half).

While it may be possible for some to arrive in London the morning of our meeting, to do so may require them to secure very early morning flights or trains and we run the risk that those individuals will be delayed, perhaps significantly. I have attended meetings with very tight travel arrangements, but tend to do so only when absolutely necessary. Also, asking that we plan to leave London on the evening of our second day is impractical at best for some of us.

Regards

Bill

On Dec 8, 2010, at 2:07 PM, Olof Nordling wrote:

Hello Kathy,
Our thinking was to be parsimonious with the budget and count on Europeans being able to reach London the same morning (like Alice and I have planned), especially since UK time adds a cushion of one hour for those in continental Europe.
However, it's the Review Team's choice - and there is also a risk factor with counting on early morning flights into London in January (for obvious reasons like snow - 5 cm is enough to close Heathrow- and fog, as long as the EU hasn't harmonized European climate to Portuguese standards...) so yes, it is possible.
All the best
Olof

From: Kathy Kleiman [mailto:kKleiman at pir.org]
Sent: Wednesday, December 08, 2010 4:51 PM
To: Olof Nordling; Alice Jansen; Denise Michel
Cc: rt4-whois at icann.org<mailto:rt4-whois at icann.org>
Subject: London trip -- dates

Hi All,
The agenda is still under review, but let me share with you the vision that we have, and the agenda overview that we are planning (below). It is modeled on the schedule of the PIR Board agenda (which works well for getting a lot of work done in a short time).

Given the long day of the main meeting (Wednesday), it is central that people arrive the day before... and be fully rested and refreshed for our long day on Wed!  Is that possible?

Best,
Kathy
--------------------------------------------------

Agenda of the Whois Review Team (Kathy note: schedule bits only)
Face to Face meeting, London,
19 to 20 January 2011
Tuesday, 18 January 2011
Arrival by members of the Whois Review Team.
A location for evening  drinks will be established at or near our hotel (further details to follow).

Wednesday, 19 January 2011 - DAY 1
Full day F2F Meeting
09:30 - 18:00 - including lunch, and an nice evening dinner to follow (with Whois Team and ICANN Staff - we would be pleased if you would join us -- Location to be announced).

Thursday, 20 January 2011
DAY 2
09:30 - 14:00 including lunch.

Kathy Kleiman
Director of Policy
.ORG, The Public Interest Registry
Direct: +1 703-889-5756 | Mobile:+1 703-371-6846|  www.pir.org<http://www.pir.org<http://www.pir.org/>> |

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