[Rt4-whois] London Agenda and Hotels

Fri Dec 10 12:52:25 UTC 2010

NOT PROTECTIVELY MARKED 

Dear All,

As ICANN do not sign contracts, I am going to undertake that on behalf
of the group with the hotel.Obviously this comes with a liaibility to
pay whatever happens and  I need to do this early next week, so really
do need to press on how many, and for how long.

I am happy to accommodate you all as long as possible, as we have waited
for a long time to meet and the subject matter and surrounding issues
are very complex.  I really hope this is going to be the solid
foundation on which we build our work.

So - very flexible this end - am keeping most of week clear to
accomodate any special requests or travel arrangements - but need to now
hotel numbers and dates by Monday.

Have a good weekend, and happy travels to those travelling from
Columbia.

Best Wishes

Sharon

	-----Original Message-----
	From: rt4-whois-bounces at icann.org
[mailto:rt4-whois-bounces at icann.org] On Behalf Of Emily Taylor
	Sent: 09 December 2010 09:10
	To: Smith, Bill
	Cc: rt4-whois at icann.org
	Subject: [Rt4-whois] London Agenda and Hotels

	Dear all 

	I've been reviewing these threads re: London.

	I appreciate the comments that have been made, and the work that
Olof Alice and the staffers are doing on the logistics.

	Given that so few of us made it to Cartagena, I view the
informal meeting up the night before as an important part of our team
building.  I can understand that travelling from Brussels may be
possible on the morning, but hear what others say about the length of
flights from other European destinations.

	Please can we extend an extra night in the hotel for members of
the team who do not want to travel on the morning.

	I'm also looking at the agenda over the next day or two, and
hear what the US contingent say about planning for 2 full days.

	Before Kathy and I take this on board - are there any comments
in favour of the original plan, ie stopping around 1400 or 1500 to allow
those with flights home to catch them.  My usual experience of the last
afternoon of meetings of this kind is that the group dwindles in size as
people catch their planes.

	Any comments?

	On 8 Dec 2010, at 22:43, Smith, Bill wrote:

=0D
		Olof,

		I appreciate, support, and practice responsible
spending. I think we also need to be respectful of individuals and what
we might be asking them to do in the name of fiscal responsibility and
the risks we are taking by asking people to arrive on the first day of
our meeting and leave on the second. WIth that in mind, I believe we are
under-estimating the number of hotel nights that we will need for a
two-day meeting (or even the current proposal for a day and a half).

		While it may be possible for some to arrive in London
the morning of our meeting, to do so may require them to secure very
early morning flights or trains and we run the risk that those
individuals will be delayed, perhaps significantly. I have attended
meetings with very tight travel arrangements, but tend to do so only
when absolutely necessary. Also, asking that we plan to leave London on
the evening of our second day is impractical at best for some of us.

		Regards

		Bill

		On Dec 8, 2010, at 2:07 PM, Olof Nordling wrote:

		Hello Kathy,
		Our thinking was to be parsimonious with the budget and
count on Europeans being able to reach London the same morning (like
Alice and I have planned), especially since UK time adds a cushion of
one hour for those in continental Europe.
		However, it's the Review Team's choice - and there is
also a risk factor with counting on early morning flights into London in
January (for obvious reasons like snow - 5 cm is enough to close
Heathrow- and fog, as long as the EU hasn't harmonized European climate
to Portuguese standards...) so yes, it is possible.
		All the best
		Olof

		From: Kathy Kleiman [mailto:kKleiman at pir.org]
		Sent: Wednesday, December 08, 2010 4:51 PM
		To: Olof Nordling; Alice Jansen; Denise Michel
		Cc: rt4-whois at icann.org<mailto:rt4-whois at icann.org>
		Subject: London trip -- dates

		Hi All,
		The agenda is still under review, but let me share with
you the vision that we have, and the agenda overview that we are
planning (below). It is modeled on the schedule of the PIR Board agenda
(which works well for getting a lot of work done in a short time).

		Given the long day of the main meeting (Wednesday), it
is central that people arrive the day before... and be fully rested and
refreshed for our long day on Wed!  Is that possible?

		Best,
		Kathy
		--------------------------------------------------

		Agenda of the Whois Review Team (Kathy note: schedule
bits only)
		Face to Face meeting, London,
		19 to 20 January 2011
		Tuesday, 18 January 2011
		Arrival by members of the Whois Review Team.
		A location for evening  drinks will be established at or
near our hotel (further details to follow).

		Wednesday, 19 January 2011 - DAY 1
		Full day F2F Meeting
		09:30 - 18:00 - including lunch, and an nice evening
dinner to follow (with Whois Team and ICANN Staff - we would be pleased
if you would join us -- Location to be announced).

		Thursday, 20 January 2011
		DAY 2
		09:30 - 14:00 including lunch.

		Kathy Kleiman
		Director of Policy
		.ORG, The Public Interest Registry
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