[Rt4-whois] Hotel booking for our London meeting

[Olof Nordling]

Wilfried and all,
Just so there is no misunderstanding: no problem with the first night, ICANN will reimburse you for that hotel night as well.
All the best
Olof

-----Original Message-----
From: Wilfried Woeber, UniVie/ACOnet [mailto:Woeber at CC.UniVie.ac.at] 
Sent: Tuesday, December 14, 2010 3:43 AM
To: sharon.lemon at soca.x.gsi.gov.uk
Cc: emily.taylor at etlaw.co.uk; Olof Nordling; belinda.shean at soca.x.gsi.gov.uk; rt4-whois at icann.org; Matt Ashtiani
Subject: Re: [Rt4-whois] Hotel booking for our London meeting

Dear Sharon, RT4, ICANN folks,

sharon.lemon at soca.x.gsi.gov.uk wrote:
> NOT PROTECTIVELY MARKED 
> 
> Good Morning All from Foggy London,
>  
>  
> I've lost the plot a little, about who is staying, and for how long in January - but I do have a contract on my desk which secures a number of rooms for our original dates and names at a very good rate (£219 per night bed and breakfast, exclusive of VAT). The numbers I have are:
>  
> 18th January - 14 rooms booked - 13 names so far - Emily/Kathy/Kim/Omar/Sarmad/Susan/Lynn/Michael/James/Bill/Liz/Denise/Sharon

I definitely intend to arrive the evening before the 1.5- or 2-day meeting.
So please add me to the list!

I don't rate it as feasiable to travel in the morning and be in useful state
for the meeting, even assuming that I can arrive in time at all, from Vienna,
in January.

In case ICANN refuses to cover the expenses for the 1st night - which I do
not expect - I have to re-consider my participation.

> 19th January - 19- rooms booked - 18 names so far -Emily/Kathy/Kim/Lutz/Olivier/Omar/Sarmad/Susan/Wilfried/Lynn/Michael/James/Bill/Liz/Denise/Olof/Alice/Sharon
>  
> Now that we are likely to have two whole days, it may be that we need some rooms on the night of 20th too?.
>  
> We have just phoned to see if we can secure additional rooms, and been advised that there are no more available.  I believe they mean that there are no more available at this rate, as I tried to book online and there is availability.
>  
> I have until Wednesday to sign the contract, at which stage I will have to pay 10% of the costs on my corporate credit card (about £780) - and now we are so close to the event, the full amount if any cancellations or changes at all.
>  
> The online price for room only is about £300 per night - so to book by any other method will be much more expensive - but whatever happens now, it is going to be a mish mash of bookings and costs - unless I do not sign the contract and hand the entire booking over to ICANN.
>  
> The other thing we could do is try another hotel in central London and travel to Docklands each day, or try to find a central London Venue at a hotel - that may work out more cost effective.
>  
> Would appreciate some direction in this.
>  
>  
> Sharon

Best regards,
set to travel back from Cartagena tomorrow morning,
Wilfried.