[Rt4-whois] Travel support and expense reimbursement

[Olof Nordling]

Bill, James and all,
For those preferring to submit expense reports and reimbursement details by anything else than email,
here is the POSTAL ADDRESS:

ICANN
4676 Admiralty Way, Suite 330
Marina del Rey, CA 90292-6601
USA

and the FAX:

+1 310 823 8649

Just please send all documents together to facilitate matters (not easy to match documents from different streams). Put either “Accounts Payable” or “Constituency Travel” as attention.
Very best regards
Olof

From: James M. Bladel [mailto:jbladel at godaddy.com]
Sent: Friday, January 07, 2011 5:32 AM
To: Smith,Bill
Cc: rt4-whois at icann.org; Olof Nordling
Subject: RE: [Rt4-whois] Travel support and expense reimbursement

Agree with Bill. Perhaps an secure web form or (old-school) fax option might be more appropriate.

Also, for those of us making our own flights, do we have details on the hotel reservation?  At this point, I'm not even clear where to tell the taxi driver to go....

Thanks--

J.

-------- Original Message --------
Subject: Re: [Rt4-whois] Travel support and expense reimbursement
From: "Smith, Bill" <bill.smith at paypal-inc.com<mailto:bill.smith at paypal-inc.com>>
Date: Thu, January 06, 2011 9:28 am
To: Olof Nordling <olof.nordling at icann.org<mailto:olof.nordling at icann.org>>
Cc: "rt4-whois at icann.org<mailto:rt4-whois at icann.org>" <rt4-whois at icann.org<mailto:rt4-whois at icann.org>>

I would (strongly) suggest that we use an "out of band" channel to send bank account details. Email is notoriously insecure.

On Jan 6, 2011, at 3:19 AM, Olof Nordling wrote:

Dear all,

With our London meeting coming up, I am sure you will find the attached expense reimbursement form of interest, as well as some practical hints about how to use it:
After the meeting, please list your expenses on this form (lodging, meals, travel – unless already covered), attach scanned copies of the receipts and mail to accountspayable at icann.org<mailto:accountspayable at icann.org><mailto:accountspayable at icann.org> (please also copy Alice and me) while clearly stating in the mail your bank account details for the transfer. Please note on the form that you can change the “disbursement currency” to the currency of your choice – and also that there is a link on the form to a currency conversion website to make life a little easier.

Happy to answer any questions you may have on this, of course.

For more about ICANN’s travel support rules, please see the latest version at http://www.icann.org/en/topics/travel-support/draft-travel-support-guidelines-fy11-v2-01nov10-en.pdf .

Very best regards - wishing you safe travels and a really good 2011!

Olof


<Reimbursement Form.xls><ATT00001..txt>


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